You can delete copy records. Item records that are attached to a copy record that you delete automatically reattach to the bib record. This figure illustrates item records that reattach to the bib record after the copy record is deleted:
However, if a bib record has more than one copy record with items, the item records cannot reattach to the bib record. This is because a bib record cannot have both copy records and item records attached to it, as illustrated:
If you try to delete a copy record and reattach the items to the bib record while other copy records exist, Horizon prompts you to either delete the item records or attach them to a different copy record. (For more information, see Moving an Item Record.)
To delete a copy record
1 | Open the List Copy Records window that has the copy record that you want to delete. (For instructions, see Displaying Information about Trackable Items.) |
2 | Highlight the copy record you want to delete. |
3 | Choose File, Delete Record. |
Horizon displays a dialog box that asks if it is OK to delete the selected record.
4 | Click OK. |
If item records are attached to the copy record that you are deleting, Horizon displays a dialog box that asks if you want to delete the items that were attached to that copy record.
5 | Do one of these options: |
If you are deleting this |
Do one of these options |
||||||
The only copy record attached to the bib record |
|
||||||
One of two or more copy records attached to the bib record |
Horizon cancels the procedure and informs you that attached items must be deleted before the copy can be deleted. Click OK. Note: You can move items to a different copy record and then delete the copy record. (For instructions, see Moving an Item Record.) |
Horizon returns to the List Copy Records window.
© 1998-2017 Sirsi Corporation