Item Group Editor lets you restore item information from any data that you archive, as long as you have not overwritten the archived data by archiving another set of data with the same name. (If you overwrite or replace archived data, you lose the previously archived information.)
If you archive an item status of “i” (Checked In) or “s” (Shelving Cart) and you change it to any other status, the restore command cannot return the status to “i” or “s”.
You can choose to restore some item information while leaving other information as you changed it. Because Item Group Editor gives you so much flexibility, you may want to keep track of the item information that you archive and the changes that you make to the database. (For example, you could keep a list or a spreadsheet containing your changes and the names of the groups that contain them.)
When you restore archived data, you can choose whether to display a created group before you start restoring. If you display a created group before you restore data, you can choose which items and which archived information that you want to restore. If you do not display a created group before you restore data, you cannot choose which items that you want to restore, but you can choose which archived information that you want to restore.
To restore information about an item group
1 | Start the Item Group Editor process. |
The default location of this process is the Administration/Group Editor Menu folder on the navigation bar.
Horizon displays the List Item Group Editor window and a Compound Search window.
2 | Click Cancel twice. |
Horizon displays an empty List Item Group Editor window.
3 | Do one of these options: |
• | If you do not want to display a saved group before you start restoring, continue with step 4. |
Note: If the List Item Group Editor window already contains data, you must display the saved group that you want to restore or close Item Group Editor and reopen it to get an empty List Item Group Editor window.
• | If you want to display a saved group before you start restoring, do these steps: |
a | Choose Group, Retrieve Group. |
Horizon displays the Retrieve Group dialog box.
b | In the Group Name field, enter the name of the group for which you want to restore information, or click Groups to choose from a list of existing groups. (You must choose the name of a group with archived data associated with it.) |
c | Click OK. |
Horizon displays the group in the List Item Group Editor window.
d | Do one of these options: |
• | To restore information in selected rows, highlight the items for which you want to restore information. |
• | To restore information in all rows, do not highlight any items. |
4 | Click Restore. |
Horizon displays the Restore Data dialog box:
If you have a group open, Horizon displays the name of that group in the Group Name field, as in this example.
5 | In the Group Name field, enter the name of the archived group that you want to restore, or click Groups to choose from a list of existing groups. |
6 | Click OK. |
Depending on whether you highlighted items in the List Item Group Editor window, Horizon displays one of these messages:
7 | Click OK. |
Horizon displays the List Item Group Editor window with the group that you archived. It also displays a Restore dialog box:
8 | Highlight the columns that contain the information that you want to restore. |
9 | Click OK. |
Horizon displays the restored information in the List Item Group Editor window.
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