Bib Fields in Purchase Requests and Purchase Orders

To ensure that the title you order is the actual title you receive, your library may require more information than just the title and author of the item on a purchase order. Information such as the publisher, publication date and place, and edition can help you pinpoint the specific item desired. This is especially true in academic settings, because textbooks often are updated in subsequent editions with the same name.

As an aid to acquisitions staff, you can use these six bib fields:

Publisher
Pub. Date
Pub. Place
Edition
Part/Volume
Call Number

You must set up each bib field so that they can carry over from these records:

From a bib record to a purchase request.
From a bib record to a purchase order.
From a purchase request to a purchase order

To set up bib fields to use in purchase requests and purchase orders

1 Open themarc_usage (MARC field usage definition) view in the Table Editor.
2 Choose the set of MARC usage rules you want to change, or create a new set of rules.

Horizon displays theEdit MARC Field Usage window:

3 Complete the MARC Map (indexed) field.

(For a description of each field, see Edit MARC Field Usage Window.)

4 Save your changes.
5 Repeat steps 2 through 4 for each field you want to use in Acquisitions.

 


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