Formatting Areas of a Notice

Horizon lets you format three areas when you design a notice. You can use any or all of these areas to customize how your notices print. (For example, you can use Area 1 to format the borrower address, Area 2 to format a message area, and Area 3 to format instructions to submit payment.) Typically, Area 1 holds header information; Area 2 holds the body of the notice, and its information prints once for each item on the notice; and Area 3 contains the footer and any applicable totals of amounts due. Each area can have as many lines as you need.

You can use any of the columns in Horizon’s notice tables to customize your notices. (For more information, see Using Notice Tables.)

To format areas of a notice

1 Open the print_format_block view in the Table Editor.

Horizon displays the List Print formats for Circulation blocks window.

2 Choose the notice type you want to format.

Horizon displays the Edit Print formats for Circulation blocks window.

3 Display the area you want to format (Area 1, Area 2, or Area 3). Here is an example of an Area group:

4 Choose the area definition that you want to change, or create a new area definition.

Click New to add multiple areas.

5 Complete or update these fields for each area of the notice:

Field

Action

Ord

Enter the order in which the line that you are specifying will display in the area of the notice.

Use

Mark one of these options:

Line/Pos. Mark this option to use the line and position parameters for positioning this line on the notice.

If you mark this option, enter information in the Line and Position fields also.

Next Line. Mark this option to print this line on the next line.
Prev. Line. Mark this option to print this line on the same line as the previous line.
Append. Mark this option to append this line to the previous line.

Line

If you marked Line/Pos. in the Use field, enter the vertical line position number where you want this line to display.

Position

If you marked Line/Pos. in the Use field, enter the horizontal position at which this line should begin.

Print If Empty

If you want Horizon to print this line on the notice even if the line is empty, mark this box.

SirsiDynix recommends that you leave this box unmarked. This will keep Horizon from leaving a blank line in your notice.

Print Once

(This option does not apply to Area 2.)

If you want Horizon to print this line only once on the notice, mark this box.

(For example, you may want to print a name line more than once on the invoice. If so, leave this box unmarked.)

Field Type

Enter or choose the field type of this line on the notice.

You must use a predefined code. (For a list of codes and their descriptions, see Using Field Type Codes.)

Text

Enter any text that you want to display by default on this line.

Note: If you do not print “Address Correction Requested” automatically on each notice, you can add the required text here, depending on the contract your library has with the Postal Service. (For more information on automatically printing, see Setting Up or Editing Notices and Reminders.)

Column Name

Enter the database column name from which Horizon takes the data that you want to display on this line.

For more information, see Using Notice Tables.

Field Length

Enter the field length (number of characters) for this line.

Max. to Print

Enter the maximum number of fields to print on this line.

Word Wrap

If you want this line to wrap to the next line if it contains more characters than will fit in the width of the form you want to use, mark this box.

Underline

If you want Horizon to underline text in this line, mark this box.

Justify

Choose the justification to use for the area:

Left
Center
Right

Area 2 Maximum Lines

(This option applies only to Area 2.)

Enter the maximum number of lines to print for Area 2.

This defines the area for the body of the message. Use a maximum that fits in the notice medium (for example, a data mailer or postcard).

If the notice data does not fit on one form, Horizon prints multiple forms.

6 To specify how to display the address, use the addr, baddr, or gaddr codes for the Field Type. The addr field only prints the address (no name). The baddr field prints the borrower name and address. The gaddr field prints the parent or guardian name, borrower name, and address. You can also use the guard field to print the parent or guardian name only. For more information about the gaddr and guard codes, see Setting up Payment Notices to Go to a Borrower’s Parent or Guardian.
7 To format a date and time field, complete step 6 in Formatting Date and Time on Receipts and Notices.
8 Save your changes.
9 Repast steps 3 through 6 to format additional areas.

 


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