PO Window

Vendor

Displays the vendor assigned to the purchase order. This is a display-only field. To change the vendor, click Header to display the Edit window. Then click Vendor to search for the vendor you want.

Note: You should not change the vendor if you have already sent the purchase order to the vendor. (For more information about changing the vendor, see Changing the Vendor for a Purchase Order.)

Price

Displays the total amount of all lines on the purchase order. This is the sum of each line’s unit price multiplied by the order quantity. This amount changes as you add or delete lines or change the unit price or quantity for a line. This is a display-only field.

Note: After you make changes, this field is not updated until after you close the purchase order and reopen it. Also note that if the price is not in the base currency, Horizon displays the different currency code in parentheses to the right of the price.

Billed

The total amount that has been invoiced for the purchase order. This amount may or may not be spent. This depends on the option you select in the Spent Event field on the PO header. This is a display-only field.

Distribution Pattern

List of distribution patterns. When you first open a purchase order, Horizon displays “None” here. If you choose a pattern, then Horizon automatically applies the distribution pattern to new PO lines. (For more information about distribution patterns, see Working with a Distribution Pattern.)

Choose the distribution pattern you want Horizon to apply to all newly created PO lines, or that you want to apply to existing PO lines manually.

On Order

The amount committed to (but not spent against) the budgets on the PO lines. This amount is the total purchase order amount minus the amounts that have been spent or canceled. This amount changes as you add, delete, or cancel lines, change the unit price or quantity for a line, or perform a function that triggers the spent event (defined in the Spent Event field on the PO header). This is a display-only field.

Note: After you make changes, this field is not updated until after you close the purchase order and reopen it.

Note: If the Spent Event field on the PO header is set to “Order Entry,” funds are never encumbered for the purchase order, and this field will always remain at 0.00.

Note: If you entered a Vendor Discount on the Edit PO Line window, Horizon reflects the discounted amount in the On Order amount.

Spent

The purchase order amount that has been spent against the budgets assigned to the PO lines. Funds are expended for the PO lines based on the option you select in the Spent Event field on the PO header window. This amount changes as you add, delete, or cancel lines, change the unit price or quantity for a line, or perform a function that triggers the spent event (defined in the Spent Event field on the PO header). This is a display-only field.

Note: After you make changes, this field is not updated until after you close the purchase order and reopen it.

Title

Displays the title of PO line item.

Unit Price

Displays the unit price of the line item.

Note: If you have a vendor discount percentage, Horizon does not display the discount amount here.

Ord

Displays the order quantity for the line item. This column is not updated until you close and reopen the PO window.

Ext Price

Displays the total line price. (This is the unit price times the order quantity.)

Note: If you have a vendor discount percentage, Horizon does not display the discount amount here.

 


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