Setting Up or Changing Element Parameters

The cataloging Elements tab lets you define information such as value keys. You use keys to share information between elements instead of setting up the same information in multiple elements. (For example, you can set up language codes in the 008 tag. Instead of setting language codes up again in the 041 tag, you can enter the codes in the keys fields on the Element form for the 041 tag.) You can also set the repeat count of an element position to unlimited (zero [ 0 ]) or a number other than one, and then set up the keys to let Horizon repeat the code for you.

You must enter a value in every the value key field.

To setting up or changing an element’s parameters

1 Start the Syntax and Validation Setup process.

The default location of this process is the Cataloging\Cataloging Control Menu folder on the navigation bar.

Horizon displays the Syntax and Validation Setup window.

2 Double-click on the left-most column of the row describing the cataloging type you want to change.

Horizon displays a Cat Type form General tab.

3 Click the Tags tab.
4 Double-click on the left-most column of the row describing the tag whose elements you want to change.

Horizon displays a Cat Tag form General tab.

5 Click the Subfields tab.
6 Double-click on the left-most column of the row describing the subfield whose elements you want to change.

Horizon displays a Cat Subfield form General tab.

7 Click the Elements tab.
8 Double-click on the left-most column of the row describing the element position you want to change.

Horizon displays a Cat Element form window. Here is an example:

9 Complete or update these fields as needed:

Field

Action

Category

Enter the MARC category code for this element.

Length

Enter a number to define the length of the element.

For example, a tag with an offset of 1 and a length of 3 would fill positions 2 through 4 of the tag.

Horizon checks this value along with the element’s offset and repeat count values. If you set the values incorrectly, Horizon displays an error message when you open a MARC record in the MARC Editor.

Repeat Count

Enter a number to define the number of times the element is repeated in this tag.

Horizon checks this value along with the element’s offset and length count values. If you set the values incorrectly, Horizon displays an error message when you open a MARC record in the MARC Editor.

Label

Enter a label for the category.

If you use a language other than US-English, a globe drop-down icon indicates that you may be able to choose a translation for this item’s label. The label displays in a labeled view of a record in the MARC Editor.

Description

Enter a description for the category.

If you use a language other than US-English, a globe drop-down icon indicates that you may be able to choose a translation for this item’s description. The description displays in the colored header of a record in the MARC Editor.

Is Hidden

If you do not want your catalogers to see this element, mark this box.

Is Readonly

If you want your catalogers to see but not edit this subfield, mark this box.

Value Cat Type Key

Use the drop-down list to choose the cataloging type value you want to share.

Value Tag Key

Use the drop-down list to choose the tag value you want to share.

Value Subfield Key

Use the drop-down list to choose the subfield value you want to share.

Value Category Key

Use the drop-down list to choose the category value you want to share.

Value Offset Key

Use the drop-down list to choose the offset value you want to share.

Validation Event Proc

Use the drop-down list to choose the event you want.

Horizon initially comes with no validation event procedures for elements.

10 Save your changes.

 


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