Changing the Cancellation Message

Horizon prints a general cancellation, return, refund, or credit message for the lines you cancel on a purchase order. This message appears on cancellation notices below each canceled line. You can change the content of each cancellation message or choose not to print it. These messages are defined on the canceled, returned, refunded, and credited type records.

You can also enter a specific cancellation message for each line when you cancel the line. This message appears on the cancellation notice along with the general message.

This task assumes that you know how to use the Table Editor. (For more information, see “Horizon Table Editor” in the “Getting Started” chapter of the System Administration Guide.)

Whenever you make a change to Horizon setup, you should exit Horizon and restart it on any workstation where you want the change to take effect.

To change the cancellation message

1 Start the PO Activity Type Table Edit process.

The default location of this process is the Acquisitions\Acquisitions Setup folder on the navigation bar.

Horizon displays the Table Editor and displays the List PO Activity Type window.

2 Highlight one of these activity types:
cancel. Changes the regular cancellation message.
retrn. Changes the return message.
refund. Changes the refund message.
credit. Changes the credit message.
3 Click Edit to display the Edit PO Activity Type window.
4 Mark the Print? box if you want to print the message on your cancellation notices.
5 In the Printed Text field, enter the message you want to appear below canceled lines on cancellation notices.

Since this message is printed for all PO lines with this activity type, you should enter a general message. You can enter a specific message when you cancel a line that explains the reason for the cancellation.

6 Save your changes.

 


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