Updating a Clubs and Organizations Record

If changes occur in a club or organization (such as the election of new officials or a change in address), you can update the Clubs and Organizations record.

Before you update a Clubs and Organizations record, you may want to perform a Date Take Action Browse search for other Community Resources records that you marked as needing to be updated and include them in this update session. (For more information, see About Other Tasks.)

To update a Clubs and Organizations record

1 Start a New Search.

To do this, press F2 or find the process in the Searching folder on the navigation bar.

Horizon displays the Search window:

2 Search for the Clubs and Organizations record that you want. (For instructions, see Viewing a Clubs and Organizations Record or the “Searching” chapter of the Horizon Basics Guide.)
3 Proceed with the search until Horizon displays either a Titles List window or the Bib Detail window.
4 Do one of these options:
If Horizon displays a Bib Detail window, continue with step 5.
If Horizon displays a Titles List window, choose the club or organization that you want to update.

To update more than one club or organization at a time, press ALT and click on each club or organization that you want to update.

5 Press F10 or choose Edit, Send to.

Horizon opens the Send To dialog box.

6 Double-click the process to which you want to send the record.
7 Do one of these options:

For non-authority-controlled tags

For authority-controlled tags

1 Click on the text in the subfield that you want to update.

Horizon highlights the subfield with the insertion cursor.

2 Update the text, including the take-action or purge date.
1 Double-click on an authority-controlled tag.

Horizon displays the authority record.

2 Enter the changes that you want to make in the appropriate tags.

Important: When you update an authority-controlled tag, it affects every bib record in your database that is attached to the authority-controlled tag that you update. Make sure your information is accurate before you update an authority-controlled tag.

(For more information on updating tags and subfields, see “Editing Information in a MARC Record” in the “MARC Editing” chapter of the Cataloging Guide.)

8 Save your changes.

 


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