In order to print workslips in batches, your system administrator must designate your printer to batch print workslips. (For more information, see “Setting Up Options for Workslip Printing at Receiving” in the “Workslips” section of the
If your workstation uses a port printer for workslips, you can further refine your printer output by using commands called “escape sequences.” Escape sequences let you set and reset printing options.
For example, by using escape sequences, the printer can advance the paper after printing to a point where it can be torn off easily. When the next workslip prints, the printer retracts the paper to the appropriate spot to begin printing. (For more information about the escape sequences for your specific printer, refer to your printer’s documentation.)
There are two types of escape sequences:
• | Prefix. Use the prefix escape sequence to change printer settings before the printing of a workslip. |
• | Suffix. Use the suffix escape sequence to reset the printer after the printing of a workslip. |
With prefix escape sequences, you can do one or more of these things:
• | Set the printer to retract the paper before it begins printing. |
• | Change the default printer font for printing workslips. |
• | Change the form length and width for printing workslips. (This is useful when the printer is not a dedicated workslip printer.) |
With suffix escape sequences, you can do one or more of these things:
• | Set the printer to advance the paper to a suitable “tear off” point after printing. |
• | Change back to the default printer font after printing workslips. |
• | Change back to the default form length and width after printing workslips. |
For more information about setting up escape sequences, see “Setting Up Workslip Printing Using a Receipt (Port) Printer” in the “Workslips” section of the Acquisitions Setup Guide.
Once your printer is set up to batch print workslips, Horizon places each workslip created at receiving in a batch. Printing a batch all at once is the benefit of batches, rather than printing each individual workslip as it is created. Workslip batches can be reprinted if necessary.
Constraints
• | If you need to reprint an item in a batch, you must reprint the whole batch. |
To print workslip batches
1 | Start the Batch Print Workslips process. |
The default location of this process is the Acquisitions\Purchase Orders folder on the navigation bar.
Horizon displays the Batch Workslips window, listing the workslip batches created at the current workstation.
2 | Choose number or numbers of batches you want to print. |
3 | Click Print. |
Horizon immediately prints the workslip batch to the printer your system administrator designated in the Workstation Workslip Options window.
After you print a batch, Horizon refreshes the date in the Date Printed column of the Batch Workslips window to reflect today’s date, so you know that the batch has been printed.
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