Printing or Exporting Labels

Your system administrator chooses whether you print or export to a file all of your cataloging labels (such as spine or card labels). You might choose to export individual labels or a batch of labels to a file so that you can later print those labels on a laser printer. This may be helpful if you do not have a spine label printer.

When you start the label printing process, Horizon lets you choose to print the label or export the label to a file. If you choose to export the label to a file, Horizon exports the contents of the label to an HTML label template file that your system administrator sets up on a local workstation. You can choose to export an individual label to template file and print it, or you can export multiple labels to one file so that you can then print on your label sticker page. You can also print or export cataloging labels for items if you know the items’ barcode numbers.

If you edit spine labels before you print them, the editing changes take effect only if you are printing individual labels.

Before You Begin

Make sure that your system administrator has set up a usable label set. (For instructions, see “Labels” in the “General Setup” chapter of the System Administration Guide.)
Make sure that the collection of items for which you want to print or export labels has a label set code assigned to it. (For instructions, see “Collections” in the “General Setup” chapter of the System Administration Guide.)
If you are exporting labels, make sure that your system administrator has set up spine label exporting parameters. (For instructions, see the “Setting Up Spine Label Exporting” section of the “General Setup” chapter of the System Administration Guide.)

To print or export labels

1 Do one of these options:

If you want to print or export labels from a List Items window

If you want to choose labels to print or export using barcodes

1 Open the List Items window that contains the items for which you want to print or export labels. (For instructions, see Opening a List of Items.)
2 Highlight the items for which you want to print or export labels.
3 Choose Items, Print Spine Labels.
1 Gather the barcode numbers of the items for which you want to print or export labels.
2 Start the Batch Print Spine Label process.

The default location of this process is the Cataloging\Item Record folder on the navigation bar.

Horizon opens the barcode print dialog box:

3 Enter the barcode for the label that you want to print or export.
4 Click OK.

Horizon opens the Code Lookup Label Export window:

2 Do one of these options:
If you want to print the labels, choose the printer where you want to print the labels.
If you want to export the labels to a file, choose the file information that you want to use.

Horizon opens a label exporting window:

3 If you want to confirm or alter the printing information, do these steps:
a Click Page Setup.
b Make any necessary changes.
c Click OK.
4 Choose the set of labels that you want to print or export from the drop‑down menu.
5 If you want to edit the label, click on the label display and edit it as you would if you were using a word processor.

Important: If you edit spine labels before you print them, the editing changes take effect only if you are printing individual labels. To print multiple copies of an edited spine label, click the Page Setup button on the label printing window and change the number of copies that you want to print.

6 Do one of these options:
If you are printing labels for only one item, click Print.
If you are printing labels for multiple items, click Print All.
If you are exporting labels for only one item, click Export.
If you are exporting labels for multiple items, click Export All.

Horizon prints or exports the labels.

If you are working from the List Items window, the task is finished.

If you are using the Batch Print Spine Label process, Horizon displays the empty barcode window.

7 Enter the barcode of the next item for which you want to print or export labels.
8 Click OK.

Horizon opens the label exporting window for the next label.

9 Repeat steps 3 through 6 until you have printed or exported all the labels that you want.
10 When you finish, click Cancel on the label exporting window.

Horizon returns you to the barcode window.

11 Click Cancel.

Horizon returns you to the MARC Editor.

 


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