Setting Up Item Activity Tracking for Imported Records

Item activity tracking in Horizon tracks the activity of an item record from the time when you import the MARC records for the item into Horizon until the item is made available in Circulation. Your library may want to track the MARC import source of items for budgeting reasons. (For example, you may need to report the number of items that your library imports from a specific vendor to determine the budget for items from that same vendor in the upcoming year.)

Horizon tracks activity beginning with the first item status that you assign to newly created item records. (For example, your library may choose to give newly acquired or newly created items a “newly acquired” or “in cataloging” status.) Horizon starts tracking the item by recording activity in the item_activity table in the database. Once you or your staff check in the item for the first time, Horizon records the checkin date in the item_activity table in the database to complete the tracking of the newly acquired item.

For every item with a trackable status, Horizon records activity such as creation date, circulation date, collection, MARC import source, report printing date, and so forth. You can view activity for items in the List Item Activity window and print an Item Activity report for these items. This report can help you determine how long it takes your library to process a specific item.

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