Defining MARC Records for Automatic Call Number Fill

You must define MARC usage relationships between bib and item records before Horizon can use the bib record call number to automatically fill the attached item and copy records. When you define relationships between MARC records, you create a connection between the call number fields. This means that if staff members edit a call number in an existing bib or copy record, Horizon displays a message asking if they want to change the call numbers in any attached copy and item records, also.

However, the connection between records lets staff edit only from the top of the hierarchy down. This means that when they make changes in a bib record, Horizon asks if they want to make changes in the attached copy and item records. If they make changes in a copy record, Horizon asks if they want to make changes in the attached item records. However, Horizon cannot apply changes made in an item or copy record to a bib record, or in an item record to a copy record.

If you have defined default values for call numbers in Horizon views and defined MARC usage relationships between bib and item records, the default view value overrides the usage relationship. (For more information on default call numbers, see Defining a Default Value for a Call Number.)

To define relationships between MARC records for automatic call number fill

View: marc_usage

In these fields, do the following:

Field

Action

Module

Mark CAT.

Usage Order

Enter “call”.

This is the name of the table column. If you enter an incorrect column name, Horizon cannot automatically fill the call number fields.

Usage

Mark the Other option.

Label

Enter a name for the usage you are defining.

For example, enter “Call Number”. This is an optional field.

MARC Map (indexed)

Enter the name of the MARC map you configured for automatic call number fill.

 


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