Electronic Ordering

Depending on the vendor, you may be able to order items electronically instead of using paper purchase orders. Horizon allows you to generate an electronic order file, which you can then send to the vendor using whatever method you have arranged with the vendor.

Horizon lets you generate electronic order files in both EDIFACT and BISAC standard formats:

EDIFACT is an international standard for electronic data interchange. EDIFACT stands for Electronic Data Interchange for Administration, Commerce, and Transportation. EDIFACT is maintained by the International Organization for Standardization (ISO).

You create EDIFACT orders with the Create EDIFACT Order option on the File menu.

BISAC is a standard for electronic data interchange used by the book publishing industry for transmitting purchase order, invoice, and related data. BISAC is used mainly in the United States and Canada. BISAC stands for the Book Industry Systems Advisory Committee, the group who maintains the BISAC standard.

You create BISAC orders with the Create BISAC Order option on the File menu.

To create electronic orders, do the following:

1 Make sure you have done the necessary setup steps. (For information, see “Electronic Orders, Responses, and Invoices” in the Acquisitions Setup Guide.)
2 Create the purchase orders you want to send electronically. (For information, Creating Purchase Orders)
3 Create the electronic order. (For information, see Creating an Electronic Order.)
4 Send the electronic order file you created in step 3 to the vendor.

You can send the file using a variety of methods (such as FTP or e-mail). The method you use depends on the arrangements you have made with the vendor. Make sure you have the necessary equipment you need to send the file. (For example, you may need a modem, access to the Internet, or software that lets you transfer the file to the vendor’s computer.) Call the vendor if you have questions or if you need help.

5 View EDIFACT electronic order responses, if any. (For information, see Viewing an EDIFACT Electronic Order Response.)

This section explains these topics:

 


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