Copying a Questions and Answers Record
If you have a Questions and Answers record that is very similar to one that you want to create, you can copy the existing record and update some of the fields. (For example, you may receive a question regarding the library’s hours of operation and policy on fines. You may have several libraries in your system whose hours and policies on fines are the same, and you want to create a separate record for each library.) Copying a record saves you time and reduces the chance of error.
To copy a Questions and Answers record
To do this, press F2 or find the process in the Searching folder on the navigation bar.
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Proceed with the search until Horizon displays either a Titles List window or the Bib Detail window. |
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Do one of these options: |
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If Horizon displays a Bib Detail window, continue with step 5. |
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If Horizon displays a Titles List window, choose the question that you want to copy. |
To copy more than one question at a time, press ALT and click on each question that you want to copy. If you choose more than one question from a Titles List window, Horizon sends all the records that you select to Cataloging.
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Press F10 or choose Edit, Send to. |
Horizon opens the Send To dialog box.
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Double-click the process to which you want to send the record. |
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Choose File, Copy Record. |
Horizon displays both the original bib record and the newly created copy, and displays “-new-” in the copy’s title bar.
Note: The duplicate bib record does not yet have a record number assigned to it. When you make changes to the record and save those changes, Horizon assigns a number to the new bib record.
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Update any fields requiring different information. (For more information, see “Editing a Field in a MARC Record” in the “MARC Editing” chapter of the Cataloging Guide.) |
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