You can rearrange the order in which columns appear in a list window, or the order in which fields appear in an edit window. The order of columns or fields is determined by the order or “ord” number assigned to each column or field. This figure illustrates the relationship between a column’s order number, specified in the view, and the column’s placement in a list window:
On list and edit windows, the order numbers increase from left to right or top to bottom. In this example, order number 10, the Title, is the column at the top of the list. The author column is order number 20, the TitleD column is order number 30.
Re-arranging the columns or fields is a process of switching the column order numbers. Because no two columns or fields can share the same order number, you must temporarily assign the first column or field to a temporary order number in order to “free up” its original order number for the second column or field.
Assign order numbers in increments of five or ten. This leaves unused numbers between used numbers that you can assign to columns or fields directly.
To reorder columns or fields
1 | Open the view for the list or edit window with columns or fields that you want to rearrange. |
For instructions on opening the correct view, see Finding and Opening the Correct View.
2 | Click Page Down or resize the window to display the List View group or Edit View group for the columns or fields you want to rearrange. |
3 | In the List View or Edit View drop-down list, choose the column that currently uses the order number that you want to assign another column or field. |
For example, if you are switching the order numbers of the location, which might be two, and the call number field, which might be three, you would select the location column.
4 | In the Ord field, enter an unused order number, such as “100.” |
(In this example, the location’s order number “3” would become “100.”)
Note: You must change the order number to an unused number because a list or edit window cannot have two columns or two fields in the same place. If you try to assign the same order number to two different columns or fields, Horizon displays an error message.
5 | Click Save. |
Horizon saves the temporary order number.
Important: You must save your changes at this point, or Horizon keeps the old order number and will not let you assign it to a new column or field.
The first column’s order number is now free to be assigned to the other column. (In this example, you could now change the call number’s order number from “3” to “2.”)
6 | In the List View or Edit View drop-down list, choose the column with the order number that you want to change to the original number. |
7 | In the Ord field, change the order number to the original number. |
(For this example, you would change the “3” to “2.”)
8 | Click Save. |
The order number that you just changed (for example, “3”) is now unused and available. You need to change the other column’s temporary order number to the unused one.
(In this example, you would change the location’s temporary number from “100” to “3.”)
9 | In the List View or Edit View drop-down list, choose the first column you changed (the one with the temporary order number of “100”). |
10 | In the Ord field, change the order number to the unused number. |
11 | Save your changes. |
12 | Exit Horizon and log back in to view your changes. |
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