Moving a Copy Record

You can move a copy record from one bib record to another bib record. Items that are attached to that copy record move with it.

You cannot move a copy record to a bib record that already has items attached directly to it unless you do one of these things:

Move the items from the second bib record to the copy record that you want to move before you move the copy record.
Create a temporary copy record in the second bib record and attach the existing item records to it. Move the copy record you want to move. Then move the item records to the moved copy record and delete the temporary copy record.

(For more information, see Moving an Item Record.)

Moving a copy record lets you correct errors when copy records are attached to the wrong bib record. It also lets you transfer all the copies and items to a new bib record if the bib record they are attached to changes. (For example, if a magazine changes its name, you could create a new bib record and then move the copy record to the new bib record.)

To move a copy record

1 Open the bib record to which you want to move the copy record.
2 Open the bib record to which the copy record is attached.
3 Choose Marc, Copy Records.

Horizon displays the List Copy Records window.

4 Highlight the copies in the List Copy Records window that you want to move.
5 Choose Copies, Relink Copies.

Horizon opens this dialog box:

6 Highlight the number of the bib record to which you want to move the copy.
7 Click OK.
8 Do one of these options:

If this happens

Do this

The copy record links to the new bib record, and Horizon opens the List Copy Records window.

The task is finished. Close all open records.

Note: Horizon displays the number of copies in the header only after you close the bib record and reopen it.

If the copy record is referenced anywhere in the database, Horizon displays an error message similar to this one:

You must remove the reference from the listed tables before you can move the copy record.

To do this, do these steps:

1 Click OK to close the message box.
2 Close all open records.
3 Remove the database reference.

A copy record is most often referenced in the olga and issue tables. (For information on deleting references from the olga table, see “Deleting a Prediction Setup” in the “Prediction Setup” chapter of the Serials Guide. For information on deleting references from the issue table, see “Deleting an Issue” in the “Checking In Issues” chapter of the Serials Guide.)

Note: If you have problems deleting record references from tables, contact Horizon your system administrator.

4 Repeat this task.

 


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