Using the Item Delete Options Process

You set option defaults for deleting items in a single view. Library staff can override these defaults if you give them the rights to do so.

To use the Item Delete Options process

1 Open the item_delete_options view in the Table Editor, or start the Item Delete Options process.

The default location of this process is the Cataloging\Cataloging Control Menu folder on the navigation bar.

2 Double-click the option file.

Horizon displays the Edit Item Delete Options window:

3 Complete or update these fields:

Field

Action

Last Item Delete Action

Mark one of these options:

If you want to leave the bib record in the database with its current status, mark No Action.
If you want to delete a bib record whose last item record is deleted, mark Delete bib.
If you want to flag as Staff Only a bib record whose last item record is deleted, mark Flag bib as staff only.

Create output file

If you want Horizon to generate a file containing information about the deleted records, mark this box.

If you mark this box, you also need to verify or edit the information in the Library code and Output format fields.

Library code

Enter or choose the identifying code for your library.

This code helps the recipient of the output file determine which library sent the file. If any staff member who creates an output file plans to append new information to an existing file, the library identifying codes must match.

Output format

Enter or choose the type of file encoding that you want to use.

There is currently only one valid code that generates an output file (PLAIN). You must set up the code before you or staff members can choose it. (For instructions, see Defining a Source Catalog Code.)

Save deleted items to discard

If you want Horizon to save information about your deleted records in the database, mark this box.

If you mark this box, you should also choose MARC maps from which Horizon should extract bib information to save.

Information stored in the database retains the original barcode and status of the deleted items.

Title MARC map

Enter or choose the MARC map from which you want Horizon to extract deleted items’ titles.

Author MARC map

Enter or choose the MARC map from which you want Horizon to extract deleted items’ authors.

PubDate MARC map

Enter or choose the MARC map from which you want Horizon to extract deleted items’ publication dates.

LCCN MARC map

Enter or choose the MARC map from which you want Horizon to extract deleted items’ LCCNs.

ISBN MARC map

Enter or choose the MARC map from which you want Horizon to extract deleted items’ ISBNs.

Library Ctrl No. MARC map

Enter or choose the MARC map from which you want Horizon to extract deleted items’ library control numbers.

If a MARC map for your library control number does not exist, you can create it. (For instructions, see “Changing or Creating a MARC Map” in the “MARC Maps” section of the “General Setup” chapter of the System Administration Guide.)

4 Save your changes.

 


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