Collections let you group related items that are shelved together within the library. Items can be related by format, literary style, or reading level. Some examples of collections include fiction, nonfiction, and reference items. You should create a collection code for each group of items.
In addition, you can specify whether items of a specific collection belong to the location where the items are returned, instead of sending them back to their original checkout location. This is called a floating location.
Some of your item and bib records also may have been temporarily added to your database through the “fast-add” process. You might not want to index these records until catalogers can create complete, accurate bib records for these titles, or because these titles will not be housed in the main stacks.
When you set up a collection record, you determine whether fast-adds belonging to a collection are indexed. Items must be indexed if you want them to be searchable. Indexed titles appear in staff searching and PAC; unindexed ones do not. If fast-added records are not showing up in staff searching and PAC and you want them to, check the collection view to verify it is set to be indexed.
For information on how to control the data recorded for fast-adds, see “Specifying Bib Information in Fast-Added Records” in the Cataloging Setup Guide.
You determine these parameters when you create a collection:
• | The collection’s code and description |
• | The collection’s description for a title that appears in staff searching windows |
• | The collection’s description that is printed on spine labels |
• | The item statistical class for items in the collection |
• | The call number type for items in the collection |
• | Whether items in the collection are put in the call number index |
• | Whether “fast-added” items in the collection are indexed |
You can generate statistics for collections by assigning a collection ISTAT to each collection you create. You can also generate statistics by assigning a call number type to a collection. Then you can view these statistics in Day End reports. (For more information, see Collection Item Statistical Classes (ISTATs) and Call Number Types.)
This section explains these topics:
• | Setting Up or Updating a Collection |
• | Setting Up a Floating Collection |
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