Error Messages

As you work in Acquisitions, error messages may appear from time to time to alert you of problems. This section explains many of the messages you might encounter and recommends actions (if any) you should take as a result of the error.

If you encounter an error message that you cannot resolve easily, follow these steps:

Review the error messages listed in this section or the documentation related to the task you were doing for instructions on resolving the problem.
If the error message is not explained or you are unable to resolve it, call Horizon Support. Before you call, write down the error message and what you were doing when it appeared.

This table lists many of the error messages you might encounter in Acquisitions. (Database errors are not included, but may be added in a later version of this guide.) These messages are listed word-for-word as they appear on screen. They are listed alphabetically by the message text or the message heading, if there is one.

Table 8-1: Error messages

Message

Explanation/Recommended Action

Activity Distribute Message

The number of items selected must equal the quantity to distribute.

The number of items you have highlighted to back order, receive, cancel, or invoice does not match the number you entered originally. The number you entered originally is displayed in the Quantity to Distribute field. Make sure the number of items you highlight is equal to the number in this field.

Activity Entry Message

There is nothing to receive for PO [PO number] Line [line number].

All the quantities for the line have already been received or canceled.

Activity Entry Message

There is nothing to invoice for PO [PO number] Line [line number].

All the quantities for the line have already been invoiced or canceled, or there is no budget specified on the PO line.

Activity Entry Message

There is nothing to cancel for PO [PO number] Line [line number].

All the quantities for the line have already been canceled.

Activity Entry Message

There is nothing to back order for PO [PO number] Line [line number].

The line has not been ordered, or all quantities for the line have either been received or canceled.

Activity Entry Message

There is nothing to supplemental invoice for PO [PO number] Line [line number].

You tried to record a supplemental invoice for the PO line. However, the line has not been invoiced (one or more quantities must be invoiced before you can record a supplemental invoice), or all the quantities for the line have been canceled. This message also appears if you try to add more than one supplemental line for a title on the same statement.

Activity Entry Message

There is nothing to credit for PO [PO number] Line [line number].

You tried to record a credit for the PO line. However, the line has not been invoiced (one or more quantities must be invoiced before you can record a credit), or all the quantities for the line have been canceled. This message also appears if you try to add more than one credit line for a title on the same statement.

Activity Entry Message

The quantity must be > 0 and <= the number pending (%1).

The quantity you entered to back order, receive, cancel, or invoice is greater or less than the quantity that is available for back ordering, receiving, canceling, or invoicing.

Apply Credits Undo

Cannot undo credit applied to selected line(s), because corresponding voucher(s) has (have) been generated.

You tried to undo the application of a credit. However, you are restricted from undoing the activity if a voucher has already been printed for the invoice. To undo the credit application in this case, you must first void the voucher. (For instructions on voiding a voucher, Voiding a Voucher.)

Approve PO Lines

All selected PO Line(s) already approved.

You chose to approve PO lines that have already been approved. Choose different PO lines to approve. (For more information on approving PO lines, see Approving PO Lines.)

BISAC Order Message

Please select POs for only one Vendor for each BISAC Order.

Make sure the purchase orders you have highlighted have the same vendor. Currently, Horizon creates only one BISAC order at a time, which means the purchase orders you highlight must have the same vendor.

Budget Message

You are not authorized to use the [budget code] budget.

This message appears if a user tries to assign a budget (to a PO line or to extra charges on a statement) to which he or she does not have access. (There is no option for overriding this restriction at the message. Instead, you must change operators or give the user access to the budget.) (For information about allowing or restricting access to a budget, see “Restricting Access to a Budget” in the Acquisitions Setup Guide.)

Budget Message

The [budget code] budget is frozen. Do you want to use it anyway?

You are attempting to perform an action that will encumber funds against a budget with a status of “Frozen.” This status means the budget is not available for new encumbrances. Depending on your security, you may or may not be able to override this restriction. If you want to use another budget, click “No” and assign a different budget to the PO line or to the extra charges on the statement (depending on the budget that is being affected).

Budget Message

The [budget code] budget is closed. Do you want to use it anyway?

You are attempting to perform an action that will encumber or expend funds against a budget with a status of “Closed.” This status means the budget is no longer available. Depending on your security, you may or may not be able to override this restriction. If you want to use another budget, click “No” and assign a different budget to the PO line or to the extra charges on the statement (depending on the budget that is being affected).

Budget Message

This action will exceed the on order limit for budget [budget code] by [amount]. However, it will not over-encumber the budget amount. Do you want to proceed anyway?

You are attempting to perform an action that will exceed the budget’s on-order limit, but not the budget amount. (This means the budget’s on-order limit is less than the budget amount.) Depending on your security, you may or may not be able to override this restriction. If you want to use another budget, click “No” and assign a different budget to the PO line or to the extra charges on the statement (depending on the budget that is being affected). (For information about budget limits, see “Budget and Limit Checking” in the Acquisitions Setup Guide.)

Budget Message

This action will exceed the on order limit for budget [budget code] by [amount]. It will also over-encumber the budget amount by [amount]. Do you want to proceed anyway?

You are attempting to perform an action that will exceed the budget’s on-order limit and budget amount. Depending on your security, you may or may not be able to override this restriction. If you want to use another budget, click “No” and assign a different budget to the PO line or to the extra charges on the statement (depending on the budget that is being affected). (For information about budget limits, see “Budget and LImit Checking” in the Acquisitions Setup Guide.)

Budget Message

This action will exceed the spent limit for budget [budget code] by [amount]. However, it will not over-spend the budget amount. Do you want to proceed anyway?

You are attempting to perform an action that will exceed the budget’s spent limit, but not the budget amount. (This means the budget’s on-order limit is less than the budget amount.) Depending on your security, you may or may not be able to override this restriction. If you want use another budget, click “No” and assign a different budget to the PO line or to the extra charges on the statement (depending on the budget that is being affected). (For information about budget limits, see “Budget and Limit Checking” in the Acquisitions Setup Guide.)

Budget Message

This action will exceed the spent limit for budget [budget code] by [amount]. It will also over-spend the budget amount by [amount]. Do you want to proceed anyway?

You are attempting to perform an action that will exceed the budget’s spent limit and budget amount. Depending on your security, you may or may not be able to override this restriction. If you want to use another budget, click “No” and assign a different budget to the PO line or to the extra charges on the statement (depending on the budget that is being affected). (For information about budget limits, see “Budget and Limit Checking” in the Acquisitions Setup Guide.)

Budget Message

Warning: You changed the On Order amount for budget [budget code]. This amount is updated automatically by Horizon and should not be changed except under the direction of Horizon Support. Are you sure you want to change this amount?

Horizon updates the on-order amount automatically as items assigned to the budget are ordered, received, canceled, and invoiced. In rare cases, you may need to change this amount manually to fix a problem with your funds; however, if there is a problem, call Horizon Support first.

Budget Message

Warning: You changed the On Order amount for budget [budget code]. This amount is updated automatically by Horizon and should not be changed except under the direction of Horizon Support. Are you sure you want to change this amount?

Horizon updates the spent amount automatically as items assigned to the budget are received, canceled, and invoiced. In rare cases, you may need to change this amount manually to fix a problem with your funds. However, if there is a problem, call Horizon Support first.

Budget Message

Warning: The On Order amount for budget [budget code] exceeds the On Order limit. Do you want to continue anyway?

The budget’s on-order amount exceeds the on-order limit. The limit may have been exceeded as a result of your change, or the limit may have been exceeded prior to your change and is still exceeded after your change. Click “Yes” to save your changes; click “No” to not save your changes.

Budget Message

Warning: The Spent amount for budget [budget code] exceeds the Spent limit. Do you want to continue anyway?

The budget’s spent amount exceeds the spent limit. The limit may have been exceeded as a result of your change, or the limit may have been exceeded prior to your change and is still exceeded after your change. Click “Yes” to save your changes; click “No” to not save your changes.

Candidate Search

Invalid “Search for” value; please try again.

The search term you enter in the Search for field is invalid for the index you have highlighted. (For example, if you highlighted a date-related index, you must enter a date.) Make sure the highlighted index is the one you want; then reenter your search term.

Candidate Search

No candidate lines found.

You searched for candidate lines for the statement; however, there were no lines that matched your search term. Try doing the search again, using a different index or search term.

Candidate Search

The following word(s) are not found: [word or words].

You searched for candidate lines for the statement using the PO Line Title Keyword index; however, the search term you entered was not found in the index. Perform the search again using another search term. In the Search window, you can click View Keywords to display a list of words included in the index.

Candidate Search

Invalid wildcard

You used a keyword search to find candidate lines for the statement; however, you entered an invalid wild card (or truncation symbol). Repeat your search using an asterisk ( * ) to replace one or more letters, or a question mark (?) to replace one letter. (For example, enter “manag*” to find titles that contain words such as “management,” “manager,” and “managing.” Enter “wom?n” to find titles with the word “woman” or “women.”)

Candidate Search

Too many lines in the result set

Your search for candidate lines exceeds the number of matches that are allowed by the system. Narrow your search by including more words in the search term.

Candidate Search

Unbalanced parentheses

You used a keyword search to find candidate lines for the statement, and you used parentheses to combine search terms; however, you entered a beginning parenthesis without an ending parenthesis, or visa versa. Repeat your search, making sure you enter the term accurately.

Candidates for Vendor

There are no candidate lines for this Vendor.

You tried to find candidate lines for the statement by vendor; however, there are currently no PO lines assigned to the vendor that are not already invoiced.

Create Item(s) Message

Cannot create Item(s) for line [PO line number], because it has not been ordered yet.

You tried to create copy or item records for a PO line with the Create Item(s) or Create Copy(ies) option on the PO Line menu; however, you cannot create copy or item records for a PO line until the line has been ordered. (For information on ordering a purchase order, see Communicating Purchase Orders.)

Create Item(s) Message

Cannot create Item(s) because there is no “Collection” and/or “Item Type” in the PO Header. Choose the [Header] button to update the PO Header.

To create copy or item records for a PO line, you must enter a collection and item type in the Collection and Item type fields on the PO header. Horizon creates the copy or item records automatically, using the collection and item type you enter.

Data Error

bill_to address not correct type

The address in the Billing Address field on the PO header is not a valid billing address. Check to make sure the correct address has been entered. If the address is correct, you will need to update the address so it can be used as a billing address:

1 In the PO Header window, click the Codes button next to the Billing Address field.
2 Choose the address you want to edit.

Horizon displays the Edit Location Address window.

3 Double-check the address to make sure it is the right one for billing.
4 Mark the Bill-to box in the Address Usage field.
5 Save the file.
6 Click OK to close the Code Lookup window.

Data Error

ship_to address not correct type

The address in the Shipping Address field on the PO header or the PO line is not a valid shipping address. Check to make sure the correct address has been entered. If the address is correct, you will need to update the address so it can be used as a shipping address:

1 Click the Codes button next to the Shipping Address field.
2 Choose the address you want to edit.

Horizon displays the Edit Location Address window.

3 Double-check the address to make sure it is the right one for shipping.
4 Mark the Ship-to box in the Address Usage field.
5 Save the file.
6 Click OK to close the Code Lookup window.

Database Error

Concurrency error: Attempted an update after timestamp changed. The timestamp (changed to [timestamp]) shows that the row has been updated by another user.

Command has been aborted.

General SQL Server error: Check messages from the SQL server.

You tried to batch create fiscal year allocations after someone in your library had changed an existing fiscal year allocation or created a new fiscal year allocation. Or perhaps during the time you clicked Create or OK, a change may have been made to the Year to Create From field for the fiscal year allocation. To avoid this problem, batch create new fiscal year allocations when there is little or no Acquisitions activity. If you do receive this error message, Horizon will create the new fiscal year allocations up until the record that caused the concurrency error. Then do these steps:

1 Click OK in the Concurrency Error window to display the list of the remaining fiscal year allocations that you are creating from.
2 Do one of these options:
Deselect the first fiscal year allocation in the list (since it was the record with the problem).
Click Options to display the Options for Creating New Fiscal Year Allocations window, and click OK. (This refreshes the window and may remove any inapplicable records.)
3 Click Create.

Dynamic Data Exchange Error

PAC is not running. Start PAC and try again.

You tried to access staff searching from Acquisitions (by pressing F2 or choosing Search PAC from the File menu); however, staff searching is not running. You must start staff searching first before you can access it from Acquisitions. To start staff searching, go to the navigation bar and double-click the process for staff searching.

Edifact Order Message

Please select POs for only one Vendor for each Edifact Order.

Make sure the purchase orders you have highlighted have the same vendor. Currently, Horizon creates only one EDIFACT order at a time, which means the purchase orders you highlight must have the same vendor.

EDIFACT Process Error Duplicate Reference Number %1.

The reference number (Invoice number) for the EDIFACT invoice is already used on the Horizon database. Contact your vendor to work on a solution.

EDIFACT Process Error

PO Line %1 invoiced/credited more than pending.

The quantity being invoiced or credited does not match the quantity pending for the corresponding PO line. Contact your vendor about the invoiced quantities.

EDIFACT Upload Error

%1 Duplicate Data - This transmission file has already been uploaded.

The EDIFACT file name, date of transmission, supplier, control number, and size of file match the data in the edifact_interchange table. You do not need to upload this file because you have already uploaded it.

EDIFACT Upload Error

%1 Not an EDIFACT File - Service segments not found.

The EDIFACT file does not have one or more of these:

The file does not start with a UNA segment.
The file does not start with a UNB segment.
The file does not end with a UNZ segment.

You cannot use this file because it is missing one or more segments. Call your vendor and ask for a new file.

EDIFACT Upload Error

%1 Unrecognized Vendor - Vendor does not match any on database.

The UNB segment in an EDIFACT file does not have valid supplier and buyer codes. Make sure your vendor information is set up correctly. Contact your vendor if necessary.

EDIFACT Upload Error

%1 Unrecognized Location - Location does not match any on database.

The UNB segment in an EDIFACT file does not have valid supplier and buyer codes.

EDIFACT Upload Error

%1 Format Error - Begin/end segment missing.

One or more segments in an EDIFACT file does not have the UNH beginning segment or the end UNT segment. You cannot use this file because it is missing one or more segments. Call your vendor and ask for a new file.

Header Message

“Collection” and “Item Type” are required fields if choosing to create Items.

The Copy/Item Creation field is set to create copy or item records at order or receipt time. This means you must enter a collection and item type in the Collection and Item Type fields. Horizon creates the copy or item records automatically, using the collection and item type you enter.

Header Message

“Type” may not be changed after lines or extra charges with vouchers have been attached.

You tried to change the statement type assigned to the header; however, you cannot change the header type after you have added one or more lines to the statement.

Header Message

“Currency” may not be changed after lines or extra charges with vouchers have been attached.

You tried to change the currency assigned to the statement; however, you cannot change the currency if you have added extra charges or lines to the statement. To change the currency, you must first delete the extra charges and undo the invoice lines. (For instructions on undoing the lines, see Undoing a Statement Line.)

Header Message

Extra Charge “Amount” or “Budget” may not be altered after corresponding voucher(s) has(have) been generated. Must void corresponding voucher(s) in order to alter Extra Charge “Amount” or “Budget”.

You changed the amount or budget for an extra charge in the Extra Charges group. You cannot change the amount or budget for an extra charge if a voucher has already been created for statement. To change the amount or budget, you must first void the voucher. (For more information, see Voiding a Voucher.)

Header Message

Extra Charge(s) may not be deleted after corresponding voucher(s) has(have) been generated. Must void corresponding voucher(s) in order to delete Extra Charge(s).

You tried to delete extra charges in the Extra Charges group. You cannot delete extra charges if a voucher has already been created for statement. To delete the extra charges, you must first void the voucher. (For more information, see Voiding a Voucher.)

Header Message

“Subscription Period” is a required field if choosing Renewal Type: New PO or New Line.

You entered a Renewal Type for a standing order PO but not a Subscription Period. Enter a Subscription Period code or choose a code from the list of available codes. (For more information on entering a Subscription Period, see Setting Up Renewals for Existing Standing Orders.)

Help Message

The help file, “ACQMAN.HLP”, was not found. Help will not be available.

Horizon could not find the help file for the Acquisitions Manager functions (ACQMAN.HLP), which means you will not be able to access online help for the Acquisitions Manager functions. This file should have been installed when you installed Acquisitions; however, it may have been moved or deleted. You can reinstall the file by reinstalling Acquisitions.

Item Detail Message

Item Detail can only be viewed for a single line. Please select only one line to view Item Detail.

More than one line is highlighted. Make sure no other lines are highlighted except the one for which you want to view item detail.

Item Detail Message

There is no Item Detail for selected line.

This message appears if you have not entered any quantities for the PO line in the Distribution group.

New Voucher Message

The new Voucher has been changed. Reopen the Voucher to reflect the change.

An action has been performed by another user that has changed the voucher information, so you need to close and reopen the voucher to reflect the change.

New Voucher Message

The new Voucher has been changed. Run Voucher List again to reflect the change.

An action has been performed by another user that has changed the voucher information, so you need to close and reopen the voucher to reflect the change.

PO Line Message

Price may not be altered after corresponding voucher(s) has(have) been generated. Must void corresponding voucher(s) in order to alter price.

You changed the amount in the Unit Price field. You cannot change this amount if a voucher has already been printed for the line. If you need to change the price, you must first void the voucher for the PO line. (For instructions on voiding a voucher, see Voiding a Voucher.)

PO Line Message

A line may not be deleted if it has any activity or if any corresponding voucher(s) has(have) been generated. Must undo any activity and/or void corresponding voucher(s) in order to delete line. The line may be cancelled instead.

You cannot delete a PO line with order, receipt, invoice, voucher, or cancellation activity. To delete the line, you must first undo these activities. (For information on undoing these activities, see Correcting Mistakes.) However, instead of deleting the line, SirsiDynix recommends that you cancel the line. This allows you to print a cancellation notice so you can notify the vendor about the change. (For information on canceling a line, see Canceling Items .)

PO Line Approval Message

All PO Lines are already approved. No PO Lines to be approved at this time.

You chose PO, Batch Approve to batch approve PO lines; however, all PO lines currently on your system are already approved. (For more information on approving PO lines, see Approving PO Lines.)

PO Line Approval Message

PO [PO number] Line [Line number] cannot be approved because there are no PO Line Items for this Line.

You chose to approve a PO line with no PO line items defined for the PO line. Enter item information for the PO line or approve a different PO line. (For more information on entering quantities for a PO line, see Editing a PO Line. For more information on approving PO lines, see Approving PO Lines.)

PO Line Approval Message

PO [PO number] Line [Line number] is missing budget information.

You chose to approve a PO line or lines with no budgets entered for the PO line. Enter a budget for the PO line or approve a different PO line. (For more information on entering a budget for a PO line, see Editing a PO Line. For more information on approving PO lines, see Approving PO Lines.)

PO Line Approval WARNING

All unapproved PO Lines must be manually approved. PO Lines will be automatically approved when saving a PO Line.

You chose to automatically approve PO lines when saving a PO. Manually approve any unapproved PO lines. (For more information, see Approving PO Lines Manually.)

PO Line Approval WARNING

All unapproved PO Lines must be manually approved. PO Lines will be automatically approved when doing Copy PO Line To PO.

You chose to automatically approve PO lines when copying a PO line to the same PO or another PO using the Copy PO Line To PO option on the PO menu. Manually approve any unapproved PO lines. (For more information, see Approving PO Lines Manually.)

PO Line Approval WARNING

All unapproved PO Lines must be manually approved. PO Lines will be automatically approved when renewing a PO Line.

You chose to automatically approve PO lines when renewing a PO line. Manually approve any unapproved PO lines. (For more information, see Approving PO Lines Manually.)

PO Line Changes Warning

Changes to an Approved PO Line are not allowed.

 

[OBSOLETE

Delete from Documentation]

You tried to change information (other than the Order Note and Internal Note fields) for a PO line that is approved. Undo the PO line approval, then change the PO line information. (For more information on undoing a PO line approval, see Undoing an Approval for a PO Line. For more information on PO line approval, see Approving PO Lines.)

PO Line Item Changes Warning

A change has been made to an approved PO Line Item location for which drop shipping applies.

This change should be recommunicated to the vendor.

You changed the location in the Distribution group of an approved PO line item for a PO where drop shipping applies and that has already been printed or committed electronically. Resubmit the order to let the vendor know of your changes. (For more information, see Communicating Purchase Orders. For more information on drop shipping, see Central Ordering.)

PO Line Item Changes Warning

Deletion of an Approved PO Line Item is not allowed.

You tried to delete an item from an approved PO line. Undo the approval for the PO before you delete an item. (For more information, see Undoing an Approval for a PO Line.)

PO Line Message

An item may not be deleted if it has any activity or if any corresponding voucher(s) has(have) been generated. Must undo any activity and/or void corresponding voucher(s) in order to delete item.

You cannot delete a PO line for which a voucher has been created. To delete the line, you must first void the voucher. (For information on voiding a voucher, see Voiding a Voucher.) However, instead of deleting the line, SirsiDynix recommends that you cancel the line. This allows you to print a cancellation notice so you can notify the vendor about the change. (For information on canceling a line, see Canceling Items.)

PO Line Message

A quantity less than one (1) is not allowed.

You entered “0” or a negative number in the Quantity field on the PO line. You must enter a quantity of “1” or more.

PO Line Message

An item may not have both a single budget allocation and a budget split allocation. Please specify only one type of budget allocation.

You entered a budget and a budget split in the Distribution group. You must either enter a single budget in the Budget field (below the Ship Address field) or multiple budgets (using the Bdgt Split button). Delete one or the other, depending on how you want to pay for the items.

PO Line Message

Budget(s) may not be altered after corresponding voucher(s) has(have) been generated. Must void corresponding voucher(s) in order to alter budget(s).

You changed one or more of the budgets assigned to the PO line, but a voucher has already been created for the line. To change the budget, you must first void the voucher. (For information, see Voiding a Voucher.)

PO Line Message

Budget(s) must be specified when using a vendor contract. Please specify budget(s) or remove vendor contract from PO header.

A vendor contract/account is assigned to the purchase order (in the Contract field on the PO header). A budget is required for each PO line item when a contract has been assigned to the purchase order. Make sure a budget has specified for each quantity in the Distribution group, or delete the contract on the PO header if you do not want to assign the purchase order to a vendor contract/account. (For more information about vendor contracts/accounts, see “Vendor Contracts/Accounts” in the Acquisitions Setup Guide.)

PO Message

There is no PO for Statement [statement number].

You tried to display the purchase orders attached to statement (by choosing PO List from the PO menu). However, the lines on the statement are candidate lines; you cannot display the corresponding purchase orders until after you invoice the lines.

PO Message

There is no PO for Voucher [voucher number].

You tried to display the purchase order attached to a voucher (by choosing PO List from the PO menu). However, the highlighted line is a candidate voucher; you cannot display the corresponding purchase orders until after you print the voucher.

PO Not Approved Message

PO [PO Number] has titles which are not approved. Approve titles, then continue with activity.

You tried to do an activity on a PO with PO lines that have not been approved. Approve all unapproved PO lines manually before doing other activities. (For more information, see Approving PO Lines Manually.)

PO Not Approved Message

PO [PO number] has titles with items that are not approved. Approve titles, then continue with activity.

You added items that are not approved to an approved PO line. Your PO line is in a mixed state of approved and unapproved items. Approve the PO line manually to allow further processing of the PO line. (For more information, see Approving PO Lines Manually.)

Print Voucher Message

This new Voucher is not valid any more.

You tried to print a new (candidate) voucher. However, another user has made a change to the statement or purchase order that is link to the voucher that makes the voucher invalid. (For example, the invoicing for the line item might have been undone.)

Renewal Message

Can’t proceed. There are no fiscal year allocations for the year specified in the “Fiscal Year” field.

You did not enter a fiscal year allocation or you entered an invalid fiscal year allocation in the “Fiscal Year” field of the Renewal Options window. Enter a valid fiscal year allocation. (For more information on renewing standing orders, see Renewing Standing Orders in a Batch.)

Selection Message

The list box is empty.

You clicked Approve when there are no PO lines listed for PO line approval in the List PO Line Approval Candidates window. (For more information on approving PO lines, see Approving PO Lines.)

Statement Approval Message

No statements to approve.

You clicked Approve when there are no statements listed for statement approval in the List Statement Approval Candidates window. (For more information on approving statements, see Approving Statements.)

Statement Changes Warning

Changes to an approved statement are not allowed.

You tried to change a field or fields in a statement after the statement was approved. Undo the statement approval (if you have passkey security). Make the changes to the statement and save the changes. Then approve the statement again. (For more information on approving statements, see Approving Statements.)

Statement Message

There is no Statement for PO [PO number].

You tried to display the statements attached to the purchase order (by choosing Statement List from the Statement menu). However, none of the lines have been invoiced so there are no statements to display.

Statement Message

There is no Statement for Voucher [voucher number].

You tried to display the statement attached to a voucher (by choosing Statement List from the Statement menu); however, there is no statement linked to the voucher. This means that the voucher was created from the purchase order instead of from the statement.

Statement Undo/Approval Message

Statement must be saved before continuing with activity.

You tried to approve a non-title invoice before saving it. Horizon cannot check if the statement balances if all the information is not saved. Save the information in the statement. Then approve the statement. (For more information on approving statements, see Approving Statements.)

The secured program features in the database do not match the secured program features expected by this program.

You tried to start Acquisitions. However, the number of program features in the program_feature table does not match the number of features expected by the program. Horizon closes Acquisitions at this point.

This message may indicate that your version of the client software does not match your version of the Horizon database. Make sure your database and the client software have been updated to the most recent Horizon release purchased by your library. Also, if you have access to more than one version of the database, make sure you are logging into the version that matches the version of client software you are running.

Title Not Approved Message

One or more selected PO Lines has items that are not approved. Cannot renew a PO Line until the entire line is approved.

You tried to renew a batch of PO lines where one or more PO lines have items that are not approved. Find the PO line or lines with unapproved items and approve the PO line manually to approve all items before renewing the PO line. (For more information, see Renewing Standing Orders in a Batch.)

Title Not Approved Message

PO [line number] has items that are not approved. Cannot do other PO Line activities until the entire PO Line is approved.

You tried to invoice a Statement PO line that has both approved and unapproved items. Search for the PO line through the PO Menu, approve the PO line, then return to the statement to invoice it. (For more information, see Approving PO Lines Manually.)

Title Not Approved Message

PO [line number] is not approved. Cannot do other PO Line activities until the PO Line is approved.

You attempted to do an activity on a PO line that is not approved. Approve the PO line manually before doing other activities. (For more information, see Approving PO Lines Manually.)

Undo Activity Message

Cannot undo activity for selected line(s), because one or more items are cancelled. First, undo PO line cancellation(s) before undoing the activity.

Line(s) [line number(s)]

You tried to undo the receipt or invoicing of the PO line. However, you are restricted from undoing the activity if a statement’s PO line has been cancelled. To undo the statement line in this case, you must first undo the cancellation. (For instructions on undoing a cancelled line, see Undoing a Cancellation.)

Undo Activity Message

Cannot undo activity for selected line(s), because corresponding voucher(s) has(have) been generated. First, void corresponding voucher(s) before undoing the activity.

Line(s) [line number(s)]

You tried to undo the receipt or invoicing of the PO line. However, you are restricted from undoing the activity if a voucher has already been printed for the line (and, in the case of undoing a receipt, the Spent Event field is set to “Receipt and Invoice”). To undo the invoice in this case, you must first void the voucher. (For instructions on voiding a voucher, see Voiding a Voucher.)

Undo Activity Message

Can’t undo activity for selected PO line(s) because other activities have taken place.

Line(s) [line number(s)]

You tried to undo a PO line approval for a PO line that had other activities performed on the PO line after the approval (such as receipt or cancel). Undo the other PO line activities first, then undo the PO line approval. (For more information on undoing PO line activities, Doing a Complete Back Out of Order Activity. For more information on undoing approvals, see Undoing an Approval for a PO Line.)

Undo Activity Message

Cannot undo statement lines if extra charges have been prorated to the line. Must undo the proration before undoing the statement line.

Line(s) [line number(s)]

You tried to undo the receipt or invoicing of the PO line. However, you are restricted from undoing the line if it has extra charges prorated against it. To undo the statement line in this case, you must first undo the proration of extra charges. (For instructions on undoing proration of extra charges, see Extra Charges.)

Undo Activity Message

Cannot undo invoice line for item(s) that also have supplemental invoice, credit, or refund activity.

Line(s) [line number(s)]

You tried to undo the receipt or invoicing of the PO line. However, you are restricted from undoing the line if it has a supplemental invoice, a credit, or a refund activity. To undo the statement line in this case, you must first undo the supplemental statement line, undo the credit, or undo the refund. (For instructions on undoing a supplemental invoice, credit, or refund, see Undoing a Statement Line.)

Undo Order Message

OK to undo order for selected PO(s)?

This message prompts you to confirm your decision to undo the purchase order. Keep in mind that undoing a purchase order reverses the order activity on it and changes it back to its original state before you printed it or created an electronic order for it. Typically, you should not undo a purchase order if you have already sent it to the vendor. The purchase order is a form of a contract that generally commits the library to pay for the items and quantities ordered. (For more information, see Undoing a Purchase Order.)

Undo Order Message

Cannot undo order for PO [PO number]; because at least one item from this PO has subsequent activity on it. First, undo the subsequent activity(ies) before undoing the order.

You tried to undo a purchase order that contains one or more lines for which activity has already occurred. You cannot undo a purchase order if there is receipt, invoice, voucher, or cancellation activity on any of the lines. To undo the purchase order, you must first undo each of these activities on each line (one-by-one). (For information on undoing a purchase order and PO line activity, see Correcting Mistakes.)

Vendor Address Message

Cannot have more than one [Orders and Cancellations, Voucher, Claims] address type.

You tried to add a second address for an already existing type. You cannot have more than one vendor address for orders, cancellations, vouchers, or claims.

Vendor Address Warning

There is no address checked for Orders and Cancellations. Do you want to proceed anyway?

You tried to remove the Orders and Cancellations address type and there is not another address row for this type. You should enter a vendor address to which you can send orders and cancellations.

Vendor Contract Message

This action will exceed the on order limit for [vendor name] contract [contract code] by [amount]. However, it will not over-encumber the contract amount. Do you want to proceed anyway?

You are attempting to perform an action that will exceed the vendor contract’s on-order limit, but not the contract amount. (This means the contract’s on-order limit is less than the contract amount.) Depending on your security, you may or may not be able to override this restriction. You can click “No” and remove the contract or assign a different contract to the purchase order in the Contract field on the PO header. (For information about vendor contract/account limits, see “Contract Limit Checking” in the Acquisitions Setup Guide.)

Vendor Contract Message

This action will exceed the on order limit for [vendor name] contract [contract code] by [amount]. It will also over-encumber the contract amount by [amount]. Do you want to proceed anyway?

You are attempting to perform an action that will exceed the contract’s on-order limit and contract amount. Depending on your security, you may or may not be able to override this restriction. You can click “No” and remove the contract or assign a different contract to the purchase order in the Contract field on the PO header. (For information about vendor contract/account limits, see “Contract Limit Checking” in the Acquisitions Setup Guide.)

Vendor Contract Message

This action will exceed the spent limit for [vendor name] contract [contract code] by [amount]. However, it will not over-spend the contract amount. Do you want to proceed anyway?

You are attempting to perform an action that will exceed the vendor contract’s spent limit, but not the contract amount. (This means the contract’s spent limit is less than the contract amount.) Depending on your security, you may or may not be able to override this restriction. You can click “No” and remove the contract or assign a different contract to the purchase order in the Contract field on the PO header. (For information about vendor contract/account limits, see “Contract Limit Checking” in the Acquisitions Setup Guide.)

Vendor Contract Message

This action will exceed the spent limit for [vendor name] contract [contract code] by [amount]. It will also over-spend the contract amount by [amount]. Do you want to proceed anyway?

You are attempting to perform an action that will exceed the contract’s spent limit and contract amount. Depending on your security, you may or may not be able to override this restriction. You can click “No” and remove the contract or assign a different contract to the purchase order in the Contract field on the PO header. (For information about vendor contract/account limits, see “Contract Limit Checking” in the Acquisitions Setup Guide.)

Void Voucher Message

Voucher [voucher number] is void and cannot be voided again.

You tried to void a voucher that has already been voided. You can identify a voided voucher by a check mark in the Void column.

Void Voucher Message

A candidate Voucher cannot be voided.

You tried to void a candidate voucher (or a voucher that has not actually been created). You can identify a candidate voucher by the word “new,” which appears in place of the voucher number. A candidate voucher is not actually created until after you print it.

If the voucher is not candidate (that is, the voucher is assigned number) and you are still getting this message, close and reopen the voucher list window. You should now be able to void the line.

Voucher Message

There is no Voucher for PO [PO number].

You tried to display existing vouchers or create new vouchers for the purchase order (by choosing the Voucher List option on the Voucher menu). However, there are no existing vouchers, and no new vouchers can be generated because the “spent event” has not occurred for any of the lines on the purchase order. (For more information about creating vouchers, see Creating and Printing Vouchers.)

Voucher Message

There is no Voucher for Statement [statement number].

You tried to display existing vouchers or create new vouchers for the statement (by choosing the Voucher List option on the Voucher menu). However, there are no existing vouchers, and no new vouchers can be generated because the “spent event” has not occurred for any of the lines on the statement. (For more information about creating vouchers, see Creating and Printing Vouchers.)

Windows Help

Cannot find the [help file name] file. Do you want to try to find this file yourself?

Windows could not find the specified help file. The file should have been installed when you installed Horizon. However, it may have been moved or deleted. Click “Yes” if you want to search for the file. If you cannot find the file, you can reinstall it by reinstalling the module that corresponds to it. (For example, if it is the ACQMAN.HLP file, you can reinstall it by reinstalling Acquisitions.)

 


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