You can split the cost of a PO line between multiple budgets. You do this by entering each budget you want to use and the percentage of the cost you want to charge to each. (The total must equal 100%.) You can enter multiple budgets (also called budget splits) for each distribution you define on a purchase order.
You can also enter multiple budgets for a PO line by simply entering a different budget for each quantity you order; however, if you want to pay for a single copy with more than one budget, you must enter a budget split.
You perform this task with the Bdgt Split button in the Edit PO Line window.
To enter multiple budgets for a PO line
1 | Open the PO line, if it is not already open. |
2 | In the Distribution group, choose the distribution you want to enter multiple budgets for, or click New to enter a new distribution. |
3 | Click Bdgt Split to display the Budget Split window: |
4 | Enter the first budget you want to use in the Budget field, or click Codes to choose the budget from a list. |
5 | Enter the percentage of the distribution amount you want to charge to the budget in the Percentage field. |
6 | Click New and enter the next budget and percentage. |
7 | Repeat step 6 for each additional budget you want to enter. |
8 | Click OK. |
Horizon prompts you if the percentages you entered for each budget do not total 100%. You must edit the percentage amounts until they total 100. To display the percentages you have entered for each budget, open the drop-down list.
9 | Save the file. |
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