Setting Up Item Delete Options

You can set system-wide defaults that define how Horizon processes information when you delete item records. You can also define the MARC maps that Horizon uses to extract the bib data it saves. If you want to, you can specify additional information that you want Horizon to save.

You can set these defaults that affect item deletion in Horizon Cataloging:

Whether to save information about the item records that you delete. If you choose to have Horizon save information about discarded items, Horizon stores each discarded item’s data in the discard tables whether the item is deleted from the List Items for Bib window in Cataloging or from Batch Item Delete.
If you save information, what bibliographic data Horizon should save along with the discarded item data.
If you save information, what MARC tag is used to store your library’s control number (usually either the 001 or 035 tag).

You may need to open the marc_map view in the Table Editor and either add a new MARC map or edit an existing one to specify where the library control number is stored. (For example, you may need to add a MARC map specifying whether your library control number is in the 001 or 035 tag.)

You can set these additional options that apply only to Batch Item Delete:

If the last item record attached to a bib record has been deleted, whether to delete the bib record also or flag the bib record as staff only.
Whether to create an output file when a batch is deleted. If you use a union catalog, you can use this file to update the union catalog regarding discarded holdings.
The output file format.
A library code for the output file. You set up this code in the library_code view in the Table Editor.

The Batch Item Delete process lets you delete most items that are linked to copy records. However, Horizon does not delete the related bib record if a copy record is still linked to the bib, even though it deletes the item record.

When you delete serial items, Horizon does not automatically update the Summary of Holdings.

This section explains these topics:

 


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