Voiding a Voucher

If you have printed a voucher for an item that was attached to a statement by mistake or whose statement information you need to change, you must void the voucher before you can undo the statement line. After you undo the statement line or make other changes to the statement, you should reprint the voucher so it reflects the changes you have made.

Cautions

When you void a voucher, the entire voucher is voided. Consequently, be sure to reprint the voucher after you change the statement information.

Effects

Voiding a voucher:

Puts a check mark in the Void column in the voucher list window. If you click the View button to display the Voucher window, “VOID VOUCHER” appears in the window.
Adds a “Voucher – Undone” activity in the PO Line Item History window for the items.
Deletes the voucher. When you close the voucher list window and go back into it, Horizon displays a new voucher for the items with a new voucher number assigned to it.
Does not affect the funds.

To void a voucher

1 Open the statement or purchase order that contains the lines whose voucher you want to void.
2 At the PO or Statement window, choose Voucher, Voucher List.
3 Highlight the voucher you want to void and click Void.

Horizon prompts you to confirm the action.

4 Click OK.

Horizon voids the voucher and displays a check mark in the Void column.

 


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