Running the Item Report

The Item Report is the easiest way to get item-related information out of the database. This report displays information about items, such as collection, status, title, call number, and so forth. You may want to use this report to create a custom shelf list, or a list of all items with a particular characteristic, such as collection or ITYPE. You can save the item report to a file or print the report.

To run the Item Report

1 Open the item_report view in the Table Editor.

Because the Item Report can return a large number of rows, Horizon displays the Search window to help you limit the results.

2 Do one of these options:

To restrict only one field

To restrict multiple fields

1 Choose the index you want to search.

If necessary, click Show Codes to see the available codes for the index you chose.

For indexes which require a date or time, click Date Range or Time Range to enter a date or time range.

2 Enter the restriction in the Search for field.
3 Click OK.

Horizon displays the report.

1 Press ESC twice.

Horizon closes the Search window.

2 Do one of these options:

- Choose File, Compound Search.

- Press ALT+F2.

Horizon displays the Compound Search window.

3 Choose the index you want to search.

If necessary, click Show Codes to see the available codes for the index you chose.

For indexes which require a date or time, click Date Range or Time Range to enter a date or time range.

4 Mark the operator you want to use with the index you chose.
5 Choose the next index you want to search.
6 Mark the operator you want to use with the index you chose.

Horizon displays the search string in the Search String field as you chose the indexes and operators you want to use.

7 Enter your search criteria in the Search for field.
8 If you want to add new search results to the current ones, mark Append List.
9 Click Search.

Note: For more information about the Compound Search window, see Doing a Compound Search .

Horizon displays the Item Report based on the search criteria you entered.

 


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