About Control Records

When you create or edit a MARC record or workform, Horizon collects information about that record or workform in a separate record called a control record. A control record can include this information:

Create Date, Time, and User. This specifies when and by whom the record was created.
Record Change Date, Time, and User. This specifies when and by whom the record was changed.
Status Change Date, Time, and User. This specifies the last time the status of the record was changed.
Status. This specifies the current cataloging status of the record.
Selection (optional). This identifies the source of the purchase recommendation.
Owned By (optional). This identifies who owns the record. (Ownership lets only a staff member who belongs to the specified group change the record.) The code that you use indicates a person or group. If you do not enter a code, Horizon uses the ownership specified during login.
Default Owner (workform only). This identifies who has rights to change records created using a specific workform. The code that you use can indicate a person or a group.
Staff Only. This specifies whether only staff can view the record, but only if your library has set up public‑only indexes.
Acq controlled. This shows when a record was created in Acquisitions.

You cannot create or delete control records. However, you can edit this control information:

Status
Selection
Owned By
Default Owner
Staff Only

You can set a default for the Status and Staff Only fields for control records in workforms. If no default status is set in the workform, Horizon uses the default set in the bib_status or auth_status table. (For more information, see “Setting Up Bib and Authority Record Statuses” in the Cataloging Setup Guide.)

 


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