Horizon lets you specify records that you do not want the public to view when they search your database. You can choose who views a record by marking or unmarking the Staff Only box in the control record. Horizon indexes records according to these settings. This means that a record flagged as Staff Only displays on staff workstations, but not in a public search.
Your system administrator must set up public‑only indexes and create staff-only settings in Horizon indexes in order for this feature to work. Your system administrator should Contact Customer Support before doing these tasks. (There may be an additional charge for setting up public-only indexes.)
Authority control records have three Staff Only boxes—one for each type of authority:
You can specify an authority record that is valid as more than one type of authority to display as one type to library staff only and as a different type to the public, depending on how you mark the boxes. Horizon automatically marks the Staff Only boxes in authority control records if any of these conditions exist:
• | The authority record is not valid for that type of authority. (For example, if the authority record is valid only as an author authority, Horizon automatically marks the Subject and Series Staff Only boxes.) |
• | No bib records are attached to that authority record as that type of authority. |
• | All bib records attached to the authority record are flagged as Staff Only. |
You can override these settings by marking or unmarking the appropriate Staff Only button in that authority record.
To specify a record for staff use only
1 | Open the control record of the bib or authority record for which you want to change the status. (For instructions, see Opening a Control Record.) |
2 | Do one of these options: |
• | For bib records, mark the Staff Only box. |
• | For authority records, mark the boxes that describe the type of the authority record that you want only library staff to view. |
3 | Click OK. |
Horizon closes the control record and returns to the MARC record.
4 | Save your changes. |
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