When you add a new field to a record, you add the field as a group, even if it only contains one element. Here is an example of a non-MARC record that consists of three groups:
• | Title group |
• | Author group |
• | Publication Information group |
You can create field groups that represent several MARC tags, or that represent several subfields from one tag. (For example, you can create a title field group that consists of a title tag and a publication tag. Similarly, you can create an author field group that consists of the subfields for name and for birth and death dates.) The publication field group shown is an example of a field group consisting of several subfields for the 260 tag: subfields b and c. (For examples of how to create commonly used field groups, see Setting Up Commonly Used Non-MARC Field Groups.)
When you set up field groups, you specify these things:
• | The fields that make up the group. |
• | Any default values that you want to appear in a field when the group is added to a record. |
• | Edit properties for the field. |
• | Display properties for the field. |
If you have not already done so, you must create bib-based non-MARC elements and auth-based non-MARC elements. (For instructions, see Setting Up a Non-MARC Element.)
To set up a non-MARC field group
➢ | In these fields, do the following: |
Field |
Action |
Enter a code to identify the new field group. This code can be up to seven characters long. You may find it helpful to identify the record as non-MARC. (For example, enter “NMTitle”.) |
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Description |
Enter a description of the field group that identifies the group of fields. |
➢ | In the Fields group fields, do the following: |
Field |
Action |
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Enter the numerical order in which you want the field to appear. For example, if you want the field to be in the second position, enter “2”. |
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Enter the number of characters the field can contain. You can enter a number between 1 and 255. |
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Enter the MARC element that links the field to the MARC tag. This is the mapping between non-MARC fields and MARC tags you set up in the non_MARC_element view. (For more information, see Setting Up a Non-MARC Element.) |
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This field controls edit variables for the group. Do one of these options:
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For example, you would mark this box for publication date field, which is part of the publisher field.
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