Specifying Bib Information in Fast-Added Records

In Circulation, Acquisitions, and Reserve Bookroom, library staff members can choose to create short bib records. In Circulation, they can fast-add bib records so that a borrower can check out an item that may not be cataloged for some reason. In Acquisitions, they can create PO lines from which Horizon creates bib records when the purchase order is sent. In Reserve Bookroom, staff can create bib records for titles not housed in the main stacks.

You determine the type of information staff can enter in fast-added records. Information might include title, author, ISBN, and publisher.

Setting up fast-added records includes specifying these things:

The bib table column that stores the information you want staff to enter.
How the information is used (as an author, title, and so forth).
The label that displays next to the field on the fast-added record.
One of two marc maps: one for indexing the record if you want borrowers to be able to search for it in PAC; and one for including the record in the database if you do not want borrowers to be able to search for it in PAC.

When fast-added records are created, if the new records are assigned a MARC map that indexes fast-added items, Horizon stores the information in an indexed tag. This lets borrowers find the item from the type of search the MARC map accesses.

By default, Horizon assigns the user default ownership to fast-added bib records.

To specify bib information in fast-added records

View: marc_usage

In these fields, do the following:

Field

Action

Module

Mark the option to which the MARC usage definition applies.

For example, if you are defining fast-add records for Cataloging, mark CAT.

Column Name

Enter the column on the bib table from which the information is retrieved.

For example, enter “issn” as the column from which the ISSN number is retrieved or placed.

For a list of all columns in the bib view, see the Table Structures Guide.

Usage

Mark the option that specifies how the data is used in the bib record.

Label

Enter the label that displays on the record for the field.

For example, if you are setting up marc usage for title information on purchase orders in Acquisitions, enter “Title”.

MARC map (indexed)

If you want borrowers to be able to search in PAC for the type of fast-added items you are designing, enter or choose a MARC map to link to the field for searching on in PAC.

MARC map (not indexed)

If you do not want borrowers to be able to search in PAC for the type of fast-added items you are designing, enter a MARC map that links to the field but does not allow searching on in PAC.

 


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