Creating an Item Group

Before you can use Item Group Editor to archive or edit information about the items in a group, you may need to create an item group. An item group can contain any items that exist in your library’s database. To create an item group, you can do any of these things:

Search for items in Item Group Editor and create a new group. When you search for items, Item Group Editor displays your search results in a list. You can use all the items on that list as your group, or you can choose items from that list to create a smaller group.
Use an existing group or list as your group.
Choose items from an existing group or list to create a group. You can sort and choose items from groups and lists until the group that you want to edit contains only those items that you want it to contain. When you open Item Group Editor, Horizon displays a compound search as its initial search screen. A compound search lets you be more specific about what items go into your group. You can also handpick items from your search results to create your group by highlighting each item that you want.

You can search for multiple items on these indexes:

Barcode
bib#
item#
Location
Collection
Call No.
Source
Price
Item Status
Notes
IType

When you highlight certain indexes, the Entry Aid button on the Compound Search window changes to “Show Codes.” Clicking the Show Codes button lists the valid codes that you can choose to narrow your search.

You can use wild cards in your searches to get a range of items. (Wild cards include an asterisk [ * ] and the percent sign [ % ], which you can substitute for missing single characters.) (For example, if you search on the Call No. field with the search string “HD*”, Horizon returns a group of items with call numbers that start with HD.)

Horizon displays search results in the List Item Group Editor window.

You can start a new search or add more parameters to a current search at any time by choosing a different search option, such as Search or Where, from the File menu. (For more information, see “Using the List Search Window” in the “Getting Started” chapter of the System Administration Guide.) The Sort and Display functions let you arrange the items that your search finds. This can help you choose similar items for your group. (For instructions, see “List Windows” in the “Horizon User Interface” chapter of the Horizon Basics Guide.)

You cannot search in an existing group. Use the Sort and Display functions to organize the information in a group and then manually choose items to create a more specific group, or redo your search with additional parameters.

This section explains these topics:

 


© 1998-2017 Sirsi Corporation