Your library may want to let borrowers check out items that your library owns but that have not yet been added to your database. (For example, you may want to circulate an item that has not yet been fully processed.) Library staff can enter enough information in a “fast-added” record to identify these items before the items circulate. Library staff can complete or delete these fast-added records later. You can choose which item record fields must contain information before library staff saves the fast-added item record and circulates the item.
To require fields for fast-added item records
1 | Open the mq_view view in the Table Editor, or start the View Control process. |
The default location of this process is the Administration\System Setup folder on the navigation bar.
Horizon opens the List Search window.
2 | Enter “item_fast_add” in the Search for field. |
Horizon opens a List Horizon View window.
3 | Double-click item_fast_add. |
Horizon opens an Edit Horizon View window.
4 | Display the Edit View group: |
5 | If you want to, add any columns that you want to require as fields on a fast-added item record. |
(For more information, see “Adding a Column to a Search List View or Edit Window” in the “Introduction to Horizon Views” chapter of the System Administration Guide.)
6 | Mark the Required box for each column in the Edit View group that library staff must complete as part of a fast-added item record. |
(For a list of default columns and columns that you can require, see Default Fields on Item Records .)
7 | Save your changes. |
Default Fields on Item Records
Field Label |
Column Name |
Description |
Default |
Item # |
item# |
Unique identifier, system-assigned |
|
Copy # |
copy# |
Unique identifier, system-assigned |
|
Item barcode |
ibarcode |
Barcode of item |
X |
Location |
location |
Location of item (in code form, such as PR for Provo) |
X |
Collection |
collection |
Item’s collection (in code form, such as FIC for fiction) |
X |
Item Type |
itype |
X |
|
Call Type |
call_type |
Call number type for the item (such as LC or Dewey) |
X |
Call No. |
call |
Call number |
|
Copy/Volume |
copy |
Copy number of the item |
|
Serial Volume No. |
volume |
Volume number of the item (if applicable) |
|
Source |
source |
Source of the item |
|
Price |
price |
Cost in domestic currency |
|
Staff-Only |
staff_only |
Check box to mark item for staff-only use |
|
Item Note |
notes |
Any comments about the item |
|
Item Status |
item_status |
Status of the item |
X |
Internal Note |
internal_note |
Non-public note for staff use only |
|
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