About Copy Records

Copy records contain information that determines these features:

Media Type and Prediction Setup. Copy records for a single title that share media type also share common prediction setup. Copy record issues of the same media type can be checked in simultaneously. (For example, you can check in two magazine issues of Esquire, which arrive at your library weekly, at the same time. You must check in a CDROM issue of Esquire, which arrives quarterly, separately from the magazines.)
Automatic checkin functions. Copy records, whether of the same media type or not, can have a unique set of parameters that determine what happens when each issue of that copy record is received in Serials Checkin.
Subscription information. Each copy record contains subscription information specific to the serial title.

When you create a copy record, you can also assign the vendor to the copy record. This way, you or acquisitions staff know from whom you order your subscription. After you create a copy record, you can do these other tasks with the record:

Specify automatic checkin functions (such as, creating a pre‑checkin note, creating an automatic special handling note, creating an automatic workslip note, specifying a card label to print, specifying a routing slip to print, and flagging a copy for automatic item creation).
Set up routing for all issues checked in for the copy.

If you need to do so, you can also edit a copy record or route information. If you no longer need a copy record, you can either delete the copy record or purge the copy record and all of its related serials information.

 


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