Setting Up a Reserve Location Record

When you place items on reserve, the item’s location temporarily changes to the Reserve Location. Having a separate Location record for reserve instructors, courses, and items lets you keep instructor, course, and item circulation privileges separate from the library’s main location. (For example, you can set up reserve loan periods and fine rates that are different for items housed at their regular location, such as the main stacks.)

Most of the fields on the Location record are explained in the System Administration Guide. (For more information and instructions on completing these fields, see “Setting Up Parameters for a Reserve Location” in the “General Setup” chapter in the System Administration Guide.)

These are the fields on the Location record that you can set up for Reserve Bookroom:

Field

Action

Location Code

Enter the code for the reserve location.

This code can be up to seven characters. (For example, enter “mainres”.)

Name

Enter the name of the reserve location.

For example, enter “Main Location Reserve”.

Instructor Letter

Enter the text you want to use to notify instructors when their items will be removed from the reserve location and give them any other instructions.

For example, you can explain how to keep an item in reserve, or who to contact.) (For more information, see Printing Instructor Letters.

CKI Note on RB

Enter the text you want to display in Circulation when an item flagged for reserve is checked.

For example, enter “Send item to the reserve location.” (For more information, see Flagging Items for Reserve.)

CKI Note on RW

Enter the text you want to display in Circulation when an item flagged for withdrawal from reserve is checked in.

For example, enter “Return to Reserve for withdrawal”. (For more information, see Flagging Items for Withdrawal.)

Inst. Mailing Label

Enter the type of label you want to use for sending withdrawal notices to instructors, or click Codes to choose from a list.

Default Reserve Location

Enter the code for the reserve location you are setting up, or click Codes to choose from a list.

You should also set up the default reserve location for your main location. (For example, if you have two reserve locations, “Main Reserve” and “Medical Reserve”, you can make “Medical Reserve” the default reserve location.) When you log in to the main location, you can begin doing reserve tasks in the reserve location without first switching to the reserve location.) (For more information, see Switching to a Reserve Location. For instructionse on setting up your main locations, see “Setting Up a Location Record” in the “General Setup” chapter of the System Administration Guide.)

 


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