Horizon lets you remove groups of item records from your library’s database if you no longer want them. You do this with the Batch Item Delete process. Your system administrator must set up this process and give you the rights to use it.
Batch Item Delete can help you do these tasks:
• | Create a list of items that your library is discarding. |
• | Delete the entire list of item records from the database, or delete only selected item records from the list. Horizon removes these records from the database during Day End. |
• | Choose to save deleted record information on the Horizon database. |
• | Review any records that Batch Item Delete cannot remove during a session. |
• | Create an output file that you can send to interested parties (for example, if you use a union catalog, you can send the file to the department that updates the union catalog). |
• | Generate reports about discarded items. |
• | Permanently remove saved information about deleted items from the database. |
During the deletion process, you may be able to specify these options:
• | Whether to create an output file containing information about the records. |
• | The library code that should identify the output file as coming from your library. |
• | Whether to save information about the deleted records. |
• | How Horizon should handle bib records, if the item record you are deleting is the last item record attached to that bib record. |
If you choose to delete the bib records, the delete process deletes and de-indexes any appropriate bib records. Horizon also removes these bibs from the database during Day End.
If you choose to flag the bibs as staff only, Horizon marks the bibs as staff only and re-indexes them.
Any bib record for which the item record you delete is the last copy must be eligible for deletion (for example, the bib cannot be on reserve). If Horizon cannot delete a bib record, Horizon deletes the item record, records the problem with the bib record in the mistrake table, and displays a message at the end of the deletion process.
Your system administrator must give you the rights to make these choices. (For more information on administrator-assigned rights, see “Securing Horizon” in the “Security and Preferences” chapter of the System Administration Guide.)
When Batch Item Delete deletes an item record and you have chosen to save deleted record information, Horizon preserves the record’s last known item status, such as “lost” or “missing.” This means that you do not need to change the item status to “weed” before you can delete the item record.
The Batch Item Delete process lets you delete most items that are linked to copy records. However, Horizon does not delete the related bib record if a copy record is still linked to the bib.
This section explains these topics:
• | Creating a List of Item Records to Delete |
• | Deleting a Batch of Items |
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