Libraries who have chosen to implement HIP 4.0 and higher have the ability to display a list of newly acquired items for your library patrons. You control this list by settings you specify in the Horizon database. You choose the items that display on this list based on the collection group to which the items belong. (For example, you may want new items that are part of the “fiction” collection group to display on the Newly Acquired Items list.)
If you have Horizon track availability, when you check in items for the first time, Horizon stores the item number of the item in the new_item table. The Day End process, “Update Newly Acquired Items” (DeNAI), then queries the new_item table for newly acquired items and adds any to the Newly Acquired Items list. The Day End process also purges newly acquired item numbers from the new_item table.
Horizon considers an item as newly acquired when the item status changes. The date when an item’s status changes to a status for which you are tracking first availability is the date Horizon uses as the availability date for the item. When the Day End step runs, items with an “available_date” more recent than the last time the Day End step was run, and which belong to a collection group set to track new items, are put into the new_item table.
You can control these aspects of the Newly Acquired Items list:
• | Which newly acquired items from specific collection groups display on the list |
• | Which newly acquired items Horizon tracks the availability of |
• | Amount of time you want to keep newly acquired items on the list |
• | Whether the list displays for all borrowers |
• | Whether borrowers can choose to not display the list using their user preferences |
For the Newly Acquired Items list, Horizon provides two options as you upgrade to 7.4. You can update the available_date column of each item in your database. Or, you can update all items except those with the item_statuses of “In Cataloging” and “On Order.” Horizon provides these options so that existing items are not shown as newly acquired when the Day End process runs the first time.
This section explains these tasks:
• | Setting Up a Collection Group |
• | Tracking the First Availability of Newly Acquired Items |
• | Setting Up the DeNAI Day End Process |
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