Deleting a Copy Record

You can delete copy records. Item records that are attached to a copy record that you delete automatically reattach to the bib record. This figure illustrates item records that reattach to the bib record after the copy record is deleted:

However, if a bib record has more than one copy record with items, the item records cannot reattach to the bib record. This is because a bib record cannot have both copy records and item records attached to it, as illustrated:

If you try to delete a copy record and reattach the items to the bib record while other copy records exist, Horizon prompts you to either delete the item records or attach them to a different copy record. (For more information, see Moving an Item Record.)

To delete a copy record

1 Open the List Copy Records window that has the copy record that you want to delete. (For instructions, see Displaying Information about Trackable Items.)
2 Highlight the copy record you want to delete.
3 Choose File, Delete Record.

Horizon displays a dialog box that asks if it is OK to delete the selected record.

4 Click OK.

If item records are attached to the copy record that you are deleting, Horizon displays a dialog box that asks if you want to delete the items that were attached to that copy record.

5 Do one of these options:

If you are deleting this

Do one of these options

The only copy record attached to the bib record

If you want to delete the item records attached to the copy record, click Yes.
If you want to reattach the item records to the bib record, click No.

One of two or more copy records attached to the bib record

If you want to delete the item records attached to the copy record, click Yes.
If you do not want to delete the item records attached to the copy record, click No.

Horizon cancels the procedure and informs you that attached items must be deleted before the copy can be deleted.

Click OK.

Note: You can move items to a different copy record and then delete the copy record. (For instructions, see Moving an Item Record.)

Horizon returns to the List Copy Records window.

 


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