Vendors sometimes ship brief bib records that can serve as placeholders until you enter a full bib. These brief bib records may also contain embedded item information. If a brief bib record replaces an existing full bib record, the embedded item information in the brief bib overwrites any item information that may have been part of the full bib. In addition, you must reconstruct the full bib record manually, and delete the brief bib from the database or retrieve the brief bib and re-create it.
In order to import embedded item information without overlaying an existing bib record, your system administrator must set your import source parameters so that Horizon knows whether to create new item records for just new bibs or for both new or matched bibs. (For instructions, see “Setting Up General Import Source Parameters for Bib and Auth Records” in the “Setting Up Import Source Parameters” section of the
To import embedded item information without overlaying existing bib records
1 | Start the Import process. |
The default location of this process is the Cataloging folder on the navigation bar.
Horizon displays the Multi-Format Import window:
2 | Complete or update these fields: |
Field |
Action |
Choose Never. |
|
Choose Never. |
|
Unmark this field. If you mark this field, Horizon creates a new bib record when the existing bib record is not overlaid. |
3 | Click OK to import the records. |
When Horizon finds a bib record match, it will not overlay it or create a new record, but any item information associated with the record is updated. (For more information on bib record match points, see “Setting Up Bib and Authority Match Points” in the “Setting Up Import Source Parameters” section of the Cataloging Setup Guide.)
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