About Control Records
When you create or edit a MARC record or workform, Horizon collects information about that record or workform in a separate record called a control record. A control record can include this information:
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Create Date, Time, and User. This specifies when and by whom the record was created. |
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Record Change Date, Time, and User. This specifies when and by whom the record was changed. |
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Status Change Date, Time, and User. This specifies the last time the status of the record was changed. |
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Status. This specifies the current cataloging status of the record. |
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Selection (optional). This identifies the source of the purchase recommendation. |
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Owned By (optional). This identifies who owns the record. (Ownership lets only a staff member who belongs to the specified group change the record.) The code that you use indicates a person or group. If you do not enter a code, Horizon uses the ownership specified during login. |
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Default Owner (workform only). This identifies who has rights to change records created using a specific workform. The code that you use can indicate a person or a group. |
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Staff Only. This specifies whether only staff can view the record, but only if your library has set up public‑only indexes. |
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Acq controlled. This shows when a record was created in Acquisitions. |
You cannot create or delete control records. However, you can edit this control information:
You can set a default for the Status and Staff Only fields for control records in workforms. If no default status is set in the workform, Horizon uses the default set in the bib_status or auth_status table. (For more information, see “Setting Up Bib and Authority Record Statuses” in the Cataloging Setup Guide.)
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