Requiring Fields for Fast-Added Item Records

Your library may want to let borrowers check out items that your library owns but that have not yet been added to your database. (For example, you may want to circulate an item that has not yet been fully processed.) Library staff can enter enough information in a “fast-added” record to identify these items before the items circulate. Library staff can complete or delete these fast-added records later. You can choose which item record fields must contain information before library staff saves the fast-added item record and circulates the item.

To require fields for fast-added item records

1 Open the mq_view view in the Table Editor, or start the View Control process.

The default location of this process is the Administration\System Setup folder on the navigation bar.

Horizon opens the List Search window.

2 Enter “item_fast_add” in the Search for field.

Horizon opens a List Horizon View window.

3 Double-click item_fast_add.

Horizon opens an Edit Horizon View window.

4 Display the Edit View group:

 

5 If you want to, add any columns that you want to require as fields on a fast-added item record.

(For more information, see “Adding a Column to a Search List View or Edit Window” in the “Introduction to Horizon Views” chapter of the System Administration Guide.)

6 Mark the Required box for each column in the Edit View group that library staff must complete as part of a fast-added item record.

(For a list of default columns and columns that you can require, see Default Fields on Item Records .)

7 Save your changes.

Default Fields on Item Records

Field Label

Column Name

Description

Default

Item #

item#

Unique identifier, system-assigned

 

Copy #

copy#

Unique identifier, system-assigned

 

Item barcode

ibarcode

Barcode of item

X

Location

location

Location of item (in code form, such as PR for Provo)

X

Collection

collection

Item’s collection (in code form, such as FIC for fiction)

X

Item Type

itype

Item’s circulation type (in code form, such as ‘dvd’)

X

Call Type

call_type

Call number type for the item (such as LC or Dewey)

X

Call No.

call

Call number

 

Copy/Volume

copy

Copy number of the item

 

Serial Volume No.

volume

Volume number of the item (if applicable)

 

Source

source

Source of the item

 

Price

price

Cost in domestic currency

 

Staff-Only

staff_only

Check box to mark item for staff-only use

 

Item Note

notes

Any comments about the item

 

Item Status

item_status

Status of the item

X

Internal Note

internal_note

Non-public note for staff use only

 

 


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