Linking Bib Records by Adding a Link Tag

You can enter a link tag directly into the record.

To link bib records by adding a link tag

1 Open the bib record from which you want to create a link.
2 Do one of these options:
Click your pointer anywhere in the record.
If you want to position the new tag, click your pointer in the tag just above where you want the new tag to display.

Note: Your library’s settings for tag sorting may affect your new tag’s final position in the record.

3 Do one of these options:

To do this

Do this

Choose a tag from a list

1 Choose Edit, Add Tag, or right‑click in the record and click Add Tag on the pop‑up menu.

Horizon opens the Select Tags to Add window.

2 Double‑click the tag that you want to add.

If you want Horizon to find the tag in the list, begin typing the number of the tag you want.

Horizon inserts the tag and some valid subfields on the line below your insertion pointer.

Add a blank tag

1 Choose Edit, Insert Tag, or right‑click in the record and click Insert Tag on the pop‑up menu.

Horizon inserts a blank tag just below your insertion pointer. The blank tag displays an underscore three characters wide to designate where you put the tag number and two underscores to designate the tag indicators.

2 Enter the tag number.

Note: Horizon inserts some valid subfields. (For more information, see Editing Components of a MARC Record and Adding a Link Tag to a Bib Record.)

4 Add subfields as needed. (For instructions, see Adding a Subfield to a Tag.)

Important: In bib-to-bib subfield linking, a link may break when you add a linking subfield to a link tag by inserting the subfield using (<ctrl> /).

To prevent data corruption, do not use the insert subfield function (<ctrl> /) when you add a linking subfield to a link tag. Use the add link function
(<ctrl> u).

5 Do one of these options:

If this

Do this

You know the text that needs to go in the tag to create the link

1 Enter the text.

This is the subfield text defined in the Link Match Points group of the Import Source. (For more information, see “Setting Up Link Match Points” in the “Setting Up Import Source Parameters” section of the Cataloging Setup Guide.)

2 Skip to step 7 of this task.

Browse Link has been set up for the tag you are working with and you want to search for a record with which to link

1 Put your insertion pointer in the subfield where you want to create the link.
2 Begin entering the text that you want to use.
3 Choose Edit, Link Options, Browse Link.

Horizon opens a search results window displaying headings that begin with the same text that you entered in the subfield from which you started the search. You can click Show Titles to see a list of titles associated with the entry.

4 Continue with step 6 of this task.
6 Do one of these options:

If this

Do this

You find the record you want

1 Highlight the record you want.
2 Click Link.

Horizon completes the link between the bib records and enters the appropriate information in the tag or subfield from which you started the search. It also adds a reciprocal tag in the second bib record.

You do not find the record you want

1 Click Cancel to close the search results window.
2 Use another method to create your link.

You may need to create an appropriate second bib record before you can continue. This task is finished.

7 Click OK.
8 Save your changes.

Horizon links the records as soon as you either leave the field or save the record, depending on the type of linking you have chosen and whether you have automatic linking set up.

 


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