If the wrong currency is entered on a purchase order or statement, replacing it with the correct currency does not update existing encumbrances or expenditures for the PO lines. This is also true if you change the exchange rate assigned to the currency.
To correct inaccurate encumbrances or expenditures caused by the assignment of incorrect currencies or exchange rates, review this table:
Make sure you undo the PO line approval or statement approval before you do any of these tasks; otherwise, Horizon may not let you do the task. (For more information, see Undoing an Approval for a PO Line and Undoing an Approval for a Statement.)
Table 8-1: Correcting currency-related problems
Situation |
Solution |
A wrong currency, or a currency with a wrong exchange rate, was entered on a purchase order and the Spent Event has not occurred. Result: On-order amounts for the lines will be inaccurate until funds are expended. |
If the correct or updated currency is entered on the statement, funds will be unencumbered and then expended correctly. |
A wrong currency, or a currency with a wrong exchange rate, was entered on a statement and the Spent Event has occurred. Result: The spent amounts for the lines are inaccurate. |
You must unapprove the statement, undo all the lines on the statement, enter the correct currency, re-add the lines, and re-approve the statement. (For instructions, see Undoing an Approval for a Statement.) |
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