Checking in Special or Extra Issues

Special or extra issues cannot be expected because often even publishers do not know when they will publish a special issue. In addition, special issues seldom fit the enumeration and chronology pattern for the expected issues of a title. One example of unexpected issues is supplements. In such cases, Serials provides a free‑text option for creating the extra or special issue outside the parameters of any existing pattern. Once you create the issue, you can then check it in.

To check in special or extra issues

1 Search for the serials title you want and send it to Serials Checkin, if necessary.

Horizon displays the Issues window.

2 Click Special.

Horizon displays a list, like the one shown below, of all run codes for the title and media type in question:

Horizon marks those run codes that have had prediction patterns set up.

3 Highlight the run code to which the unexpected issue belongs.
4 Click OK.

Horizon closes the Choose a Run Code window and opens the Edit Issue (new) window:

5 Enter the actual enumeration of the issue in hand in the Enumeration field.
6 Do one of these options:
Enter the chronology pattern of the issue in the Chron. Pattern field, or click Codes for a list of valid chronology patterns.
Enter the chronology pattern of the issue in the Free‑text Chron. field.
7 Enter the issue publication dates in these fields:
Issue Date and End Date. Specifies the date of the issue in hand. In many cases, these dates will be the same. (For example, the January 2002 issue of a monthly title will have an Issue Date of 01‑01‑02 and an End Date of 01‑01‑02.) If the issue spans a range of time, such as bimonthly issue, the Issue Date field displays the beginning of that range, and the End Date field displays the end of that range.

Note: When creating an issue, if you enter an issue date that precedes the applicability date for the prediction pattern, this error message displays: “The Issue date is outside the range of the prediction row selected.”

Exp’d Date. Specifies when you expect the issue. When prediction is initially set up, Horizon designates the expected date of each issue to be the same as the issue date.
8 Complete these fields:
PAC Note. Enter any comments about the issue to appear in PAC and staff searching.
Description. Enter a description of the issue.
9 Save the file.

Horizon displays the issue you just created in the list box of the Issue window.

 


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