In order for Horizon to maintain a Newly Acquired Items list, you must first create the collection groups to which the items belong. Each item in your Horizon database has a collection code. A collection group is simply a grouping of one or more collection codes. (For example, you may want to include all “fiction” collection codes in one collection group. Or, you may want to include only the “CD-ROMs” collection code in one collection group.) In addition, you can assign any collection to more than one collection group.
To set up a collection group
1 | Open the collection_group view. |
2 | Click New. |
3 | Complete these fields: |
Field |
Action |
Collection Group |
Enter the name of the collection group. |
Description |
Enter a description of the collection group. |
Track New Items |
Mark this if you want to keep track of newly acquired items in the collection group you are creating. |
Days New Items in List |
Enter the number of days an item in the collection group you are creating stays on the Newly Acquired Items list. (You must mark the Track New Items box for this to work.) |
Collections |
Enter all the collections you want to include in the collection group you are creating. |
Note: Horizon checks and stores all new references (items on the list) at the item level. This is because Horizon tracks based on collection group. (For example, if a library receives and checks in twenty copies for a single title with the “fiction” collection on a specific day, all twenty items will be added to the new_item table.)
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