Undoing a Cancellation

You can undo the cancellation of a PO line item. (For example, if you decide to keep a canceled item that comes in shortly after it was canceled, you can undo the cancellation and receive the item.)

If the item was invoiced and paid for prior to the cancellation, notify the vendor that you are keeping the item so they do not send you a credit or refund you for it. You undo a cancellation with the Undo option on the PO Line menu.

Effects

When you undo a cancellation, Horizon:

Adds a “Cancelled – Undone,” “Returned – Undone,” or “Refunded – Undone” activity (depending on the cancellation type) in the PO Line Item History window.
Re-encumbers funds but does not re-expend funds for amounts that were credited or refunded (even for prepaid orders). Horizon updates the On Order or Spent amount in the PO window when you close and reopen the purchase order.
Updates the next claim date, if applicable.

Restrictions

If you have printed a voucher for the line item, you must first void the voucher before you can cancel the line. (For information, see Voiding a Voucher.)
Currently, Horizon does not give you the option of undoing the cancellation of individual quantities on a line. Undoing the cancellation of a line undoes the cancellation for all canceled quantities. To get around this, you can undo the cancellation of the line and then re-cancel the quantities you want to remain canceled.
Currently, Horizon does not give you the option of undoing a credit memo or refund for spent amounts when you undo a cancellation. You will have to undo credit memos or refunds in the Statement process. (For information, see Recording a Credit Memo, or see Recording a Refund.)

To undo a cancellation

1 Open the purchase order that contains the lines you want to cancel.
2 At the PO window, highlight the canceled line whose cancellation you want to undo.
3 Choose PO Line, Undo, then choose Cancel.

Horizon prompts you to confirm the action.

4 Click OK.

 


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