You may have times when you need to make changes to a PO line after approval that require you to undo the approval action. (For example, before you can remove an item from a PO line, you must first undo the approval for the PO line.)
To do this task, your passkey must allow you to undo PO line approvals. To make other changes to a PO line without undoing the approval requires an additional passkey. (For more information on passkeys, see “Security” in the
Effects
• | Horizon deletes the approval date for the PO line item. |
• | Horizon writes an Undo PO line approval activity in the PO Line Item History. |
• | Horizon undoes the approval. |
Constraints
• | Horizon will not undo the approval if you have done any other PO line activity (such as receive quantities for a PO line) after the PO line was approved. You must first undo the PO line activity to undo the approval. |
To undo an approval for a PO line
1 | Open the purchase order that contains the PO lines for which you want to undo approval. |
2 | Highlight the PO line or lines you want. |
3 | Choose PO Line, Undo, Approve. |
Horizon prompts you to confirm the action. If there are other activities that have taken place for the PO line since the PO line approval, Horizon displays a message. (For more information on this message, see Error Messages.)
4 | Click OK. |
Horizon undoes the approval. You can now edit the information for the PO line.
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