Setting Up Time Periods for Gathering Bib Usage Statistics

You can set up Horizon to let library staff view usage statistics for individual bib records. Horizon collects these statistics:

First time checkouts
Renewals
Telephone renewals
In-house use

Horizon collects statistics based on the circulating location. Horizon stores the statistics for five years after the year when statistics are collected. (For example, if Horizon collects statistics for 2003, Horizon keeps the statistics until 2008.) When a bib or item record is deleted, its statistics stay in the system until the five years passes. You can view the statistics from the Send To menu. (For more information, see “Viewing Circulation Statistics by Bib Record” in the “Reports” chapter of the Circulation Guide.)

There are some constraints in setting up this feature:

You must set up the time periods that you want Horizon to use when gathering the statistics. If you do not set up time periods, Horizon does not collect statistics.
You cannot set up multiple time periods to run simultaneously. If you collect monthly statistics and want to see a yearly total, you must use SQL to combine the counts.
This feature is not retroactive: Horizon cannot collect statistics for previous time periods. The time periods you set up must begin on the day you set them up or on a future date.
You cannot enter a specific start date more than once; the date must be unique.

To set up time periods for gathering bib record usage statistics

1 Start the Setup Usage Statistics Periods process.

The default location of this process is the Circulation\Circulation Control Menu folder on the navigation bar.

Horizon displays the Usage Statistics Periods Setup grid.

2 Complete or update these fields:

Field

Action

Period

This is a read-only field where Horizon automatically displays the sequence in which you created the period when you save your changes.

Start Date

Enter the date that you want Horizon to start collecting statistics.

This date must be the date when you set up the period or a future date when you want to begin gathering statistics.

The start date of the next period you enter becomes the end date of the time period you are setting up. A period stays active until you set up a new period and its start date is reached.

Description

Enter a description of the period.

3 Save your changes.

Horizon displays the time period number and your entries.

 


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