Setting Up a Non-MARC Field Group

When you add a new field to a record, you add the field as a group, even if it only contains one element. Here is an example of a non-MARC record that consists of three groups:

Title group
Author group
Publication Information group

You can create field groups that represent several MARC tags, or that represent several subfields from one tag. (For example, you can create a title field group that consists of a title tag and a publication tag. Similarly, you can create an author field group that consists of the subfields for name and for birth and death dates.) The publication field group shown is an example of a field group consisting of several subfields for the 260 tag: subfields b and c. (For examples of how to create commonly used field groups, see Setting Up Commonly Used Non-MARC Field Groups.)

When you set up field groups, you specify these things:

The fields that make up the group.
Any default values that you want to appear in a field when the group is added to a record.
Edit properties for the field.
Display properties for the field.

If you have not already done so, you must create bib-based non-MARC elements and auth-based non-MARC elements. (For instructions, see Setting Up a Non-MARC Element.)

To set up a non-MARC field group

View: non_marc_field_group

 

In these fields, do the following:

Field

Action

Field Group

Enter a code to identify the new field group.

This code can be up to seven characters long. You may find it helpful to identify the record as non-MARC. (For example, enter “NMTitle”.)

Description

Enter a description of the field group that identifies the group of fields.

In the Fields group fields, do the following:

Field

Action

Order

Enter the numerical order in which you want the field to appear.

For example, if you want the field to be in the second position, enter “2”.

Field Width

Enter the number of characters the field can contain.

You can enter a number between 1 and 255.

Element

Enter the MARC element that links the field to the MARC tag.

This is the mapping between non-MARC fields and MARC tags you set up in the non_MARC_element view. (For more information, see Setting Up a Non-MARC Element.)

Default Value

Enter any information you want Horizon to display in this field by default when cataloging staff adds the group to a record.

Edit Properties

This field controls edit variables for the group. Do one of these options:

Required. Mark this box to make the field required. Catalogers must complete required fields before they can save the record.
Empty on Copy. Mark this box to have Horizon clear information from the field when catalogers copy the record.
Adjacent to Previous. Mark this box to display the field to the right of the previous field (if there is more than one field in the group). Horizon displays fields beneath one another by default.

MARC Props.

1 Mark the Part of Previous box if the field is part of the previous field by MARC standards.

For example, you would mark this box for publication date field, which is part of the publisher field.

2 If you want catalogers to be able to add the group to a dynamic non-MARC workform, mark the Show in “Add Field” List on Dynamic View box.
3 If you want to add more elements to this field group, click New, then complete the fields in this table for the new element.
4 If you have other field groups you want to set up, complete the fields in all of the tables in this task for the new field group.

 


© 1998-2017 Sirsi Corporation