Once you have chosen items for your group, Item Group Editor lets you archive the information associated with the items before you make any changes. This keeps the original item information safe in a separate table. Then you can make changes to the information, and Horizon displays those changes in your library’s database. To reverse the changes, you must restore the archived data. This brings the original information back into your database, replacing the changes you made. (For more information on restoring data, see Restoring Information about an Item Group.)
When you archive data, Item Group Editor creates a group that contains only the items you highlighted in the List Item Group Editor window when you archived the information. It also creates a table of archived data that is associated with this group. If you use an existing group name when you archive data, Horizon replaces both the previously archived data and the previously created group. When you name your group during archiving, make sure you do not choose the name of an existing group unless you are sure that you want to replace it.
Your system administrator controls who has the rights to use this feature.
You archive information about a group by using a unique name. Make sure that you remember the name and the contents of the group so that you can work with it later. You can add a date as part of the name to help you keep your groups organized.
To archive information about an item group
1 | Create a group. (For instructions, see Creating an Item GroupCreating an Item Group.) |
2 | Click Archive. |
Horizon opens the Archive Data dialog box:
3 | Enter a name in the Group Name field. |
You can add a date as part of the name to help you keep your groups organized.
4 | If you want to replace old archived data with new archived data, click Groups to choose from a list of previously archived groups. |
Important: If you archive data using the same name as an existing group, you overwrite the original group. You also replace the original archived data with new data. Overwrite previously archived groups with caution.
5 | Click OK. |
Horizon displays an Archive Confirmation dialog box reminding you that only the data from the selected records will be archived. If you use an existing group name, Horizon also tells you that the entire group and all its previously archived data will be replaced.
Note: If you have not highlighted any rows, Horizon displays an Archive Confirmation dialog box that tells you that no records have been selected, that all members of the group will be archived, and that previously archived data will be replaced.
6 | Click OK. |
Horizon archives your group’s data and creates a group associated with it.
© 1998-2017 Sirsi Corporation