Your library may have one or more addresses, depending on the number of locations you have. You can assign a separate address for each library location.
A location’s address records are used for notices and for Acquisitions purposes. Each location may have up to five address records, one for each “usage.” For some locations, one address record may suffice for all five usages. For some, multiple address records may be useful. (For example, you may define a separate address for billing purposes in order to include special directions, such as “Attention: Accounting Department” or a specific name.)
Here are the ways Horizon groups addresses:
• | Types of Addresses. Addresses in Horizon can be the physical, billing, shipping, or return address. |
Here is an illustration of addresses assigned to locations:
To specify library addresses
View: location
Process: Administration\System Setup\Location Parameters
➢ | In these fields, do the following: |
Field |
Action |
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Code |
Enter a code that identifies the address. This code can contain up to seven characters. |
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Description |
Enter a description of the address. |
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Name |
Enter the name of the person or a position title. (Leave this field empty if there is no person or department name as the addressee.) |
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Lines 1, 2, 3, 4 |
Enter the address in the Line fields. You can enter the address in any format. Horizon prints the address exactly as you enter it here. If you want to include a fax or phone number with the address, enter it on any line. |
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Usage |
An address may have more than one purpose. (For example, if a location has two separate addresses, one for billing and one for shipping, you would have two entries in the Addresses group—each with the appropriate box marked.) Choose an option that specifies the purpose or use of the address:
Note: If you specify more than one address for your library in the location record, the address code with the first letter closest to the start of the alphabet and marked as a return address will always print as the return address on notices.
Important: You can have only one address per usage for each location. In other words, only one address at a location should have “Billing” selected. If your library has a location that uses more than one address for billing (for example, your periodicals have a different “Billing” address from the other materials you acquire for your library), talk to your Library Consultant or Customer Relations Manager. |
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Enter the European Article Number if your library uses electronic ordering for European transactions. The number or code comes from the vendor. |
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Enter the Standard Address Number if your library uses electronic ordering. (Leave this field empty if your library does not use electronic ordering.) |
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Enter the e-mail address that you want to use as the “from” address for this location when sending notices. (For more information on setting up e-mail information for your library, see “Setting Up Email Notification” in the “Defining Notices, Invoices, and Reminders” section of the Circulation Setup Guide.) |
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Enter the telephone number assigned to this location. |
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Enter the e-mail address where you want to receive this location’s e-mail replies when sending notices. Note: You set up a reply to address in this field only if you are overriding default e-mail settings for notices. (For more information, see “Setting Up Email Notification” in the “Defining Notices, Invoices, and Reminders” section of the Circulation Setup Guide.) |
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If you always want to send a blind copy of the e-mail messages that this location sends, enter the address that should receive the copy when sending notices. Note: You set up a blind copy address in this field only if you are overriding default e-mail settings for notices. (For more information, see “Setting Up Email Notification” in the “Defining Notices, Invoices, and Reminders” section of the Circulation Setup Guide.) |
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Enter information that you want printed on any external correspondence, such as claims or notices. For example, you could specify circulation desk business hours for notices. |
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