Creating a Combined Keyword Search Option

You create combined keyword search options using two or more existing indexes. If you are unsure about which indexes to use, open the index table and display the MARC maps for the possible indexes you want to use. The MARC map determines what information from the MARC record is displayed in the view. (For more information about using MARC maps in staff searching, see Understanding Indexing MARC Maps.)

Combined keyword searches may slow the performance of the workstation. Horizon recommends using between four and six indexes to do this type of search. If you need to use more than six indexes in a general keyword search, contact Horizon Customer Support.

The task in this section describes only those fields necessary for the task. If this task does not describe a field, leave the field blank. (For a complete description of all fields in the window, see Creating a Single Alphabetical or Single Keyword Search Option.)

 

You can create combined indexes only for keyword searches in the New Search process.

To create a combined keyword search option

View: search
Process: Searching\PAC Control Menu\Search Option Table

1 In these fields, do the following:

Field

Action

Search

Enter the code for the search flavor that uses this index.

Index No.

Enter a number to specify the index order.

The number you enter determines the order in which the search appears in the main search window. The indexes can appear in any order, but each index in a specific PAC flavor must have a unique number.

Label

Enter a descriptive name for the index.

Mq Index

Enter the first index the search option uses to find and display the information.

Important: You should only use indexes designed for a keyword search option.

1 Click New to display a blank group entry.
2 Enter the next index that the search option uses to find and display the information in the Mq Index field.
3 Repeat these steps to add the remaining indexes.

Entry Aid Label

Complete this field only if the search option is a combined keyword search for which users can access a list of keywords or codes.

This label appears on the entry aid button of the search window.

For example, in the PR Search window in Acquisitions, the PR Categories search option requires users to enter one of a set of category codes. When users choose the PR Categories option, the Entry Aid button label changes to “PR Categories”:

Entry Aid View

Complete this field only if the search option is a combined keyword search for which users can access a list of keywords or codes.

This is the view (or window) that Horizon displays when users click the entry aid button.

For example, when Acquisitions users choose the PR Categories button, you would want Horizon to display the view that lists the PR categories:

2 In these fields, do the following:

Field

Action

This index contains

Enter the help text that you want to display for the search in the main search window.

Example 1

Enter an example of a search string users might enter for this index.

Users can view these examples by clicking the Example button in the main search window.

Describe example 1

Enter a description of the search results for example 1.

For example, the text for a Title Keyword search index might be, “Words from titles and contents notes.”

Example 2

Enter another example of a search string users might enter for this index.

Users can view these examples by clicking the Example button in the main search window.

Describe example 2

Enter a description of the search results for example 2.

Display View

Enter or choose the view that displays the search results.

Determine the right view by figuring out which table (and, therefore, view) stores and displays the information you want to retrieve. (For a list of windows and their corresponding views, see Horizon Views.)

Each PAC flavor already specifies standard views for bibliographic and item displays. Consequently, you need to specify additional views only for indexes that are not included in the standard list, such as subject keyword and series keyword. (For information on views specified in PAC flavors, see PAC Flavors.)

Complete this field only when the search option is one of these types:

A combined keyword index for staff searching. Usually, the display view will be the one used to display the titles list window.
An option not included in the PAC flavor list. Examples of searches you might enter include a display view for a subject keyword or a call number search. (For example, you might enter “closauth_subject” as the view for a subject keyword search.)
An option that is not a bibliographic search. An example is the PO Title Alphabetical search in Acquisitions or the Borrower Name Alphabetical search in Circulation.

 


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