Setting Up a Non-MARC Element

Instead of tags, fields, and subfields, catalogers who are creating or editing non-MARC records work only with fields—title, author, publication, and so forth. Horizon links those non-MARC fields to MARC tags “behind the scenes.” (For example, a title field on a non-MARC record would be linked to a 260 bib tag. An author field would be linked to a 100 bib tag.) This linking is referred to as “mapping.”

You need to specify which non-MARC fields are the equivalent of MARC fields. You need to do this for all bib-based non-MARC elements you plan to use in your non-MARC records, and for each type of authority-based non-MARC element (author, series, and subject). Horizon uses this setup to store and retrieve the records, as well as for indexing and display purposes in PAC.

You may not be able to configure some authority-controlled non-MARC elements, groups, and workforms with all the desired subfields. You may have to enter all the information in a single subfield.

You must do this task for all bib-based and authority-based non-MARC elements that you want to use in non-MARC records.

To set up a non-marc element

View: non_marc_element

In these fields, do the following:

Field

Action

Code

Enter a code to identify the non-MARC element you are setting up.

This code can be up to seven characters long. You may find it helpful to identify the element as non-MARC. (For example, enter “NMTitle”.)

Label

Enter the text you want displayed next to the field on the record in the MARC Editor.

Tag

Enter the MARC tag that stores the information displayed in the field.

For example, enter “245” as the tag for a title field. If the field is a publisher, enter “260”. If it is an author, enter “100”.

Subfield

Enter the MARC subfield that stores the information displayed in the field.

Auth Type

Mark the option that identifies the field as either a bib field or an authority field.

Authority Block

Mark the option if the field you are creating is the only one for the type of authority it represents.

For example, you can create three authority blocks: author with a tag of 100; subject with a tag of 600; and series with a tag of 400. Any new authorities created in non-MARC records would have to use one of these three tags, and any MARC authority sent from PAC to attach to the non-MARC record would go into the corresponding “block” element.

If you want your catalogers to use MARC cataloging rules when cataloging titles in non-MARC format, you should always leave the “None” button in this field marked. You should also repeat this task to create a different mapping for each possible authority tag (700, 710, 600, 650, and so forth).

Sort Order

Enter the numerical order in which you want the field to appear in the non-MARC record.

(For example, if you want the field to be in the second position, enter “2”.)

Auth Workform

1 If the field is a bib authority field, enter the authority workform code to which that field links.

You must link bib authority fields to the corresponding auth authority field. (For example, you must link the bib tag 100 to the author authority tag 100.) You need to create the authority workform before you can link them to the bib element. (For instructions, see “Creating a Non-MARC Workform” in the “Workforms” chapter of the Cataloging Guide.)

2 If you have other MARC tags you want represented in your non-MARC workform, complete the fields in all of the tables in this task for the new MARC tag.

 


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