Setting Up or Changing General Subfield Parameters

The cataloging Subfield General tab lets you define information such as linking parameters or read-only attributes. (For more information on linking records, see “Adding a Component to a MARC Record” in the “MARC Editing” chapter of the Cataloging Guide and “Working with Linked Bib Records” in the “Bibliographic Records” chapter of the Cataloging Guide.)

To set up or change general subfield parameters

1 Start the Syntax and Validation Setup process.

The default location of this process is the Cataloging\Cataloging Control Menu folder on the navigation bar.

Horizon displays the Syntax and Validation Setup window.

2 Double-click on the left-most column of the row describing the cataloging type you want to change.

Horizon displays a Cat Type form General tab.

3 Click the Tags tab.
4 Double-click on the left-most column of the row describing the tag you want to change.
5 Click the Subfields tab.

Horizon displays a Cat Tag form Subfields window.

6 Double-click on the left-most column of the row describing the subfield you want to change.

Horizon displays a Cat Subfield form General tab. Here is an example:

7 Complete or update these fields as needed:

Field

Action

Label

Enter a label for the subfield.

If you use a language other than US-English, a globe drop-down icon indicates that you may be able to choose a translation for this item’s label. The label displays in a labeled view of a record in the MARC Editor.

Description

Enter a description for the subfield.

If you use a language other than US-English, a globe drop-down icon indicates that you may be able to choose a translation for this item’s description. The description displays in the colored header of a record in the MARC Editor.

Is Linking

If this subfield should always link to another subfield, mark this box and enter information in the Link To Subfield field (explained in this table).

(For example, mark this box if the subfield should be authority-controlled.)

Link To Subfield

If you marked the Is Linking box in this tab, enter the subfield to which this subfield should link.

Is Readonly

If you want your catalogers to see but not edit this subfield, mark this box.

Delete Empty

If you want Horizon to remove this subfield from a MARC record when the subfield contains no information and the record is saved, mark this box.

Auto Add

If you want this subfield to display when the tag you are working with is added to a record, mark this box.

Repeatability

Use the drop-down list to enter the repeatability level you want to apply to this subfield in the tag you are working with.

You can choose one of these levels:

Indicator Controlled. The indicator specified by your library’s MARC standard determines the repeatability.
Non Repeatable. You can have only one instance of this subfield in the tag you are working with.
Unlimited Count. You can have as many instances of this subfield in this tag as you need.

Req Level

Use the drop-down list to enter the requirement level you want to apply to this subfield in the tag you are working with.

You can choose one of these requirement levels:

Mandatory. The tag must be included in every MARC record of this cataloging type.
Mandatory Appl. The tag must be included in every MARC record of this cataloging type if it is appropriate for the item, and if the information is available.
Mandatory Fatal. The tag must be included in every MARC record of this cataloging type. If it is not, the record cannot be saved in your database.
Not Allowed. The tag cannot be added to a MARC record of this cataloging type.
Optional. The tag is not required, but may be included in any MARC record of this cataloging type.

Note: All requirement levels except Mandatory Fatal are descriptive only. Horizon does not enforce other levels of requirement.

Display Spacer

If you want to change Horizon’s display spacer, enter the new spacer here.

As defined by the MARC standard, Horizon uses a double hyphen ( -- ) as its display spacer value.

Cat Help

Use the drop-down list to choose the URL that gives appropriate cataloging help from the MARC Editor when the cataloger presses Shift+F1.

(For instructions on setting up cataloging help, see Setting Up or Changing Web-Accessible Help.)

Default Value

If you marked the Auto Add box, enter the default value you want Horizon to enter automatically into this subfield.

Spell Check Action

Use the drop-down list to choose English Dictionary if you want the MARC Editor to use the spell checker on this subfield.

If you choose <NONE>, the spell checker will not check this subfield. (Fore more information on spell checking, see Setting Up and Maintaining Spell Check.)

8 Save your changes.

 


© 1998-2017 Sirsi Corporation