Creating a Reservation

When a borrower wants to use a media item, you can create a reservation and search for a specific media item to be reserved. A reservation specifies the item to be reserved and the delivery and return dates, times, and locations of the reservation.

Your system administrator determines how long a borrower can keep a media item and how far in advance borrowers can schedule items. For more information, see Setting Up Media Scheduling Parameters

To create a new reservation

1 Search for the record of the borrower for whom you want to create a reservation.

For instructions, see Searching for a Borrower Record.

2 Click New.

Media Scheduling displays the New Reservation window:

3 Complete these fields:

In this field

Do this

Needed Date

Enter the date you want to reserve the item. Do one of these options:

Use the up/down arrows or Page Up/Page Down keys to quickly change the date displayed.
Click the calendar button to choose a date from the graphical calendar.
Click the name of the month to display a drop-down list of all months.
Use the < > arrows opposite the name of the month to select a month other than the month displayed.
Click Today or press T to select the current date.

Time

Enter the hour you want to reserve the item.

Use the up/down arrows or Page Up/Page Down keys to quickly change the hour displayed.

Location

From the drop-down menu, choose the location where you want the item to be delivered.

Return Date

Enter the date you want to return the item.

Do one of these options:

Use the up/down arrows or Page Up/Page Down keys to quickly change the date displayed.
Click the calendar button to choose a date from the graphical calendar.
Click the name of the month to display a drop-down list of all months.
Use the < > arrows opposite the name of the month to select a month other than the month displayed.
Click Today or press T to select the current date.

Time

Enter the time you want to return the item.

By default, Media Scheduling automatically displays the Return time, which is shown in increments of the default reservation period that you set as part of the user preferences.

Use the up/down arrows or Page Up/Page Down keys to quickly change the hour displayed.

Location

From the drop-down menu, choose the location where you want to return the item.

Operator

Enter the name or initials of the operator the person scheduling the reservation.

Notes

Enter any additional information optional.

Keyword

Enter the search criteria for the item you want to reserve.

4 Click Search.

Media Scheduling searches for the item based on the criteria you entered in the Keyword field and then displays the results in the Item Search Results window:

5 Click the item you want to reserve.

If the item you want to reserve is not listed in the Item Search Results window, click Cancel and search again using different criteria.

6 Click OK.

Media Scheduling displays the Barcode for BIB window:

The Barcode for BIB window displays bibliographic information for the item being reserved and the Calendar Bar displaying the item’s reservation schedule.

7 Confirm that the item you have selected is the item you want to reserve, and that the correct date and time of the reservation is displayed in the Calendar Bar.

You can view the item’s reservation schedule by month, date, and daily hour by changing the display of the Calendar Bar.

To do this, follow these steps:

a Mark the Month, Day, or Day Detail options.

Media Scheduling displays the Calendar Bar again, based on the option you marked.

If you marked the Month option, the Calendar Bar looks like this:

If you marked the Day option, the Calendar Bar looks like this:

If you marked the Day Detail option, the Calendar Bar looks like this:

b If you want to change the date and time of the reservation, drag the Proposed arrows to the date and time you want to choose.

You can also increase or decrease the hours of the reservation by dragging either Proposed arrow individually to the desired hour.

8 Click Reserve.

Media Scheduling saves the reservation and then displays the Confirmation dialog box:

9 Click Yes to create another reservation, or click No to exit the dialog box.

Media Scheduling displays the Reservations window again. You may schedule another reservation for the same borrower or a new borrower.

10 To schedule another reservation for the same borrower, enter new return and delivery dates, times, and delivery/return locations in the fields provided and then search for the item to be reserved.
11 To create a reservation for a different borrower, click Close to close the Reservations window and return to the Media Scheduling main window.
12 Click Clear.

Media Scheduling clears the previous borrower’s information from the Borrower section, letting you search for the new borrower name.

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