You can create single alphabetical or single keyword search options using an existing Horizon index. If you are not sure which index to use, open the mq_index view and display the MARC maps for the possible indexes you want to use. The MARC map determines what information from the MARC record is displayed in the view. (For more information about using MARC maps in staff searching, see Understanding Indexing MARC Maps.)
To create a single alphabetical or single keyword search option
View: search
Process: Searching\PAC Control Menu\Search Option Table
1 | In these fields, do the following: |
Note: You will seldom complete all the fields in this window. Depending on whether the option is based on an index or a table and column, you must complete either the Indexes group or the Table and Column fields, but never both.
Field |
Action |
Enter the code for the search flavor that uses this index (for example, stafpac or po). The search name for staff search options should be the same as one of your PAC flavor names. You should have determined PAC flavors during implementation. To see which flavor names you can use, open the search view to display a list of flavors. |
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Index No. |
Enter a number to specify the index order. The number you enter determines the order in which the search appears in the main search window in staff searching. The indexes can appear in any order, but each index in a specific PAC flavor must have a unique number. The default order numbers start at 30 and increase in increments of five or ten. This lets you add additional search options before the default set or between entries in the default set as needed. |
Label |
Enter a descriptive name for the index. For example, if you are setting up an index that searches for keywords in all titles, you might enter “Title Keyword”. |
Mq Index |
Enter the index that the search option uses as it checks for matches on the search term entered by staff. You must complete this field. |
[Table, or Column, or Foreign Key] |
Leave these fields blank. You use these fields for indexes built from database tables. For a description of these fields, see Creating a Search Option not Based on an Index. |
Entry Aid Label |
Complete this field only if the search option is a keyword search for which users can access a list of keywords or codes. This label appears on the entry aid button of the search window. For example, in the PR Search window in Acquisitions, the PR Categories search option requires users to enter one of a set of category codes. When users choose the PR Categories option, the Entry Aid button label changes to “PR Categories”: ![]() |
Complete this field only if the search option is a keyword search for which users can access a list of keywords or codes. This is the view (or window) that Horizon displays when users click the entry aid button. For example, when users choose the PR Categories button, you would want Horizon to display the view that lists the PR categories: ![]() |
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If you want the full name (or description) to display beside the radio buttons that might display when using the “Entry Aid”, mark this box. For example, if users click the Entry Aid button when searching under “Fiscal Year Allocation,” they are given a choice of these Budget Statues to search on: Open, Frozen, or Closed. If you mark this box, Horizon displays the full name or description of the budget status. If you do not mark this box, Horizon displays “O” for Open, “F” for Frozen, and “C” for Closed. |
2 | In these fields, do the following: |
Field |
Action |
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Enter the help text that you want to display for the search in the main search window. For example, for the Title Keyword search, you might enter “Single-hit words for variant titles of bibliographic records”. |
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Enter an example of a search string a user might enter for this index. For example, the text for a Title Keyword search index might be, “EAQ”. Users can view this example by clicking the Example button in the main search window. |
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Enter a description of the search results for example 1. For example, the text for a Title Keyword search index might be “Employee Assistance Quarterly”. |
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Enter another example of a search string a user might enter for this index. Users can view this example by clicking the Example button in the main search window. |
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Enter a description of the search results for example 2. |
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Enter or choose the view that displays the search results. Determine the correct view by figuring out which table (and hence view) stores and displays the information you want to retrieve. (For a list of the views and their corresponding windows, see Horizon Views and the Windows They Configure.) Each PAC flavor already specifies standard views for bibliographic and item displays. Consequently, you need to specify additional views only for indexes that are not included in the standard list, such as subject keyword and series keyword. (For information on views specified in PAC flavors, see PAC Flavors.) Complete this field only when the search option is one of these types:
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Short Name |
Enter the short title for this index used while searching in expert search mode. Expert search mode lets you conduct searches using a command line that allows for more complex search strings and lets you combine keyword indexes in a single search. In expert search mode, the short title is used in the search command to identify the index or indexes to search. Important: If you want to display expert mode in staff searching, you must enter a short name for your keyword search option in this field. |
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If you need to set up your database so Z39.50 server-compliant clients can search it, enter or choose the Z39.50 use attribute code that links to the search. |
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Univ. Code (PAC for Win.) |
Leave this field blank. |
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