Deleting a Single Item Record

Deleting an item record removes the holdings information from the database. You can delete either one item record at a time or a group of item records for a single title.

If an item record has an unresolved status, Horizon warns you that you must resolve the problem before Horizon can delete the item.

Your system administrator can set these defaults that define how Horizon processes information when you delete an item record:

Whether to save information about the item records that you delete.
If you save information, what MARC tag is used to store your library’s control number (usually either the 001 or 035 tag).
If you save information, what bibliographic data Horizon should save along with the discarded item data.

For more information, see “Setting Up Item Delete Options” in the “Setting Up Batch Item Delete” section of the Cataloging Setup Guide.

These defaults apply to item records deleted in Cataloging. They do not apply to the deletion of a fast-added item at Circulation checkin or to the deletion of an item when it is withdrawn from Reserve Book Room.

To delete a single item record

1 Open the List Items window that contains the item records that you want to delete. (For instructions, see Opening a List of Items.)
2 Highlight the item records that you want to delete.
3 Choose File, Delete Record.
4 Horizon asks if you want to delete the record and then displays one of these additional messages:

If the item has this status

Horizon displays this message

Do this

Being held

This item is marked as being on the hold shelf. OK to delete anyway?

Do one of these options:

If you want to resolve the hold before you delete the record, click Cancel.
If you want to delete the record without resolving the hold, click OK.

Checked in

OK to delete selected record(s)?

Click OK.

Checked out

Cannot delete an item that is checked out

1 Use Circulation to check the item in. (For instructions, see “Checking In an Item” in the “Checkout and Checkin” chapter of the Circulation Guide.)
2 Return to Cataloging.
3 Repeat this task.

Claimed returned

This item is marked as CLAIMED RETURNED. Do you want to charge the borrower for losing it?

If you want to charge the borrower, click Yes; otherwise, click No.

In either case, Horizon deletes the item.

Lost

This item is marked as LOST. Has the item been found, in which case the borrower will be credited?

If you want to credit the borrower the cost of the item, click Yes; otherwise, click No.

In either case, Horizon deletes the item.

Missing

This item is marked as MISSING. Has the item been found, in which case the borrower will be credited?

If you want to credit the borrower the cost of the item, click Yes; otherwise, click No.

On order

This item is marked as being on order in Acquisitions. OK to delete anyway?

If you want to delete the item, click OK; otherwise, click Cancel.

Recall

Can not delete an item that is being recalled.

You cannot delete this item until the status changes.

 


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