Specifying Locations to Check In Issues

You can check in at one location issues for (or belonging to) another location. You specify these locations for Serials checkin:

Location. The location where the issue copies are housed.
SCKI Location. The location where the issue copies are checked in.

Here is an example of a Serials Checkin Locations window displaying various serials locations and the corresponding checkin location:

Controlling the checkin location for serial publications involves three tasks:

Specifying the location that checks in other locations’ copies. For example, in the above List: Serials Checkin Locations window, the Utah County Reserve library is responsible for receiving issues housed at more than one location.
Specifying a location when creating serial copy records. Once the SCKI locations have been specified in the Table Editor, library staff create copy records and specify a location for each copy record. This location represents the location where the copy’s issues are housed. You can change the default serials checkin location specified in the Table Editor for a single copy record by entering the new serials checkin location in the Serials Location field in the copy record.
Checking serial issues in. For example, suppose a library has three subscriptions to a title, one housed at Location A, one at Location B, and the third at Location C. If Location A is responsible for checking in A and C’s copies, a staff member logged on to Location A would see a checkin screen with two pending copies.

The third copy appears as pending when a staff member logs on to and processes the copy at Location B.

When two or more locations are responsible for checking in multiple copies of issues, the Serials Checkin window might appear confusing. (For example, Location A might be responsible for checking in copies for Locations A and C. Location B checks in its own copy. When staff at Location A check in the two copies for an issue, the Issues window at Location B will display, not the additional copy of the same issue, but the next expected copy, subsequent to the one checked in at the other location.)

For the second location to check in its copy of the original issue, choose Show Rec’d Issues from the Issues menu. Serials will display back issues, one of which will be the one yet to be checked in by that location. Check in that issue using the normal checkin procedures.

Before You Begin

Make sure all location records for your library have been set up. Check with your system administrator. You must have authorized access to the Table Editor.

To specify SCKI locations for each location

1 Open the scki_location view in Table Editor.
2 Choose the location for which you want to specify a SCKI location, or create a new serials checkin location record.

Horizon opens the Edit Serials Checkin Locations window.

3 Enter or choose the code for the location that checks in issues in the Location field. (For example, if Location A checks in issues for Location C, you would enter the code for Location A.)
4 Enter or choose the code for the location where issues are housed in the SCKI Location field. (In this example, you would enter the code for Location C.)
5 Save the file.

All copy records with a location field that contains Location C will be processed at Location A.

Note: If staff members try to check in an issue at a location not specified as a valid checkin location, Horizon displays a message.

 


© 1998-2017 Sirsi Corporation