Many libraries organize their budgets in a hierarchical fashion. Using this method, the library’s total budget is divided into smaller budgets, which can also be divided (and so on) until the library has the divisions it wants. This structure is a convenient way to organize and categorize the library’s funds.
Here is sample budget hierarchy:
You can create a hierarchical structure by the method you use for naming the budgets and by using the Budget Hierarchy Management and Reporting feature. (For more information, see Budget Hierarchy Management.) You should use both methods for entering and tracking your budget hierarchy. To show the hierarchy by the naming method, you must include the name of each level in the budget description, separated by a period. This naming convention also lets you generate reports based on the groupings using an SQL reporting tool (such as ReportSmith).
For example, to represent the Biology, Physical Science, and History budgets in the sample hierarchy above, you would create three budgets with the following descriptions:
1. | Books.Science.Biology |
2. | Books.Science.Physical |
3. | Books.History |
You can create budgets in Horizon only for those budgets at the “bottom” of the hierarchy.
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