After you review your claims and suspend, cancel, or force claims as necessary, you are ready to print claim letters. Horizon prints one claim letter per purchase order. The claim letter lists all the items on the purchase order with claims.
You can print claim letters individually from the purchase order, or for a group of purchase orders at a list of purchase orders. If you are at the list of claims, you can open the purchase order a claim is linked to. You print claims with the Print Claim(s) option on the File menu.
Make sure you suspend or cancel the claims you do not want to include on a claim letter before you print the claim letter for the purchase order. Also, force claims for any items you want to claim that are not on the claims list. (For more information, see Canceling, Suspending, or Forcing Claims.)
Effects
When you print a claim letter for a purchase order, Horizon:
• | Removes the corresponding claims from the list of claims after you close and reopen the list. |
• | Adds a “Claim—Printed” activity for each item in the PO Line Item History window. |
• | Sets the next claim date unless the claim you printed is the final claim. |
These steps explain how to print a claim letter for a purchase order by way of the Claims Review list. However, keep in mind that you can print claim letters from a purchase order or a list of purchase orders.
To print claim letters
1 | Start the Claims Review process. |
The default location of this process is the
Horizon displays the Acquisitions Claims Review window.
2 | Highlight a claim that corresponds to the purchase order you want to print a claim letter for. |
Note that the claim letter will include all the claims for the purchase order, not just this claim.
3 | Click Open. |
Horizon displays the Mode Selection window.
4 | Click OK in the Mode Selection window. |
Horizon displays the purchase order for the item you highlighted.
5 | Print the claims. |
Note: If you choose a font that is too large, Horizon displays an error message asking you to choose a smaller font. This is because a font that is too large allows only the header to fit on the page.
Horizon prints a claim letter for all the titles on the purchase with claims. The titles are removed from the list of claims after you close, then reopen the list.
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