Editing the Item Record After Placing an Item on Reserve

If necessary, you can change information in the item record for an item that you have already placed on reserve. (For example, you may need to give the item a temporary barcode while it is in the reserve location, or you may need to change the withdrawal instructions.)

To edit the Item record after placing an item on reserve

1 Search for the instructor or course linked to the titles that you want to change.
2 Highlight the course or instructor linked to the title that you want.
3 Highlight the title that you want.
4 Click Edit.

Horizon displays the Edit Reserve Title window.

5 Click Items.

Horizon lists all of the copies (items) for this title:

6 Highlight the item that you want to edit.

Important: Make sure that the item you choose is located in the reserve library; otherwise, you may inadvertently edit an item that belongs to another location.

7 Click Edit.

Horizon displays the Edit Item Edit for RBR window:

8 Complete or update these fields:

Field

Action

Item Barcode

Enter or edit the barcode of the item.

Location

Enter the reserve location for this item, or click Codes to choose from a list.

Note: If you placed the item on reserve, changing the reserve location does not change the owning location for an item. Horizon saves the owning location so that you can return the item when you withdraw it from reserve.

Item Type

Enter the item type (ITYPE) that you want to use for this item in the reserve location, or click Codes to choose from a list.

Collection

Enter the collection that you want this item to belong to in the reserve location, or click Codes to choose from a list.

Call No.

Enter the call number for this item.

Copy Stmnt.

Enter any comment about this item.

(For example, if this is one of three copies, enter “copy 3”.)

Notes

Enter any notes about the item.

9 Click Page Down or resize the window to display these fields:

10 Complete or update these fields and options:

Field

Action

On Withdr

Choose one of these options:

None. If you want to keep both the Title and Item records in Reserve Bookroom when you withdraw these items, mark this option.
Discard Item. If you want to delete the Item record from Reserve Bookroom and Horizon when you withdraw these items, mark this option.
Discard Item and Bib. If you want to delete both the Item and Title records from Reserve Bookroom and Horizon when you withdraw these items, mark this option.
Archive Item. If you want to archive the Item record in Reserve Bookroom when you withdraw these items, mark this option.
Archive Item and Bib. If you want to archive both the Item and Title records in Reserve Bookroom when you withdraw these items, mark this option.

If more than one item is linked to the title, you cannot archive the Title record.

Note: If you are working with library-owned items, do not mark the “Discard Item” or “Discard Item and Bib” options; otherwise, when you withdraw library-owned items, Horizon deletes the Item or Title records from your system. (For more information, see Choosing a Withdrawal Cataloging Action.)

Withdr Instr

Click Codes and choose the withdrawal instruction that you want to use for these items, or to create new instructions.

(For more information, see Setting Up Withdrawal Instructions.)

Check In Note

Enter a note for reserve staff who check in this item.

11 Click Page Down or resize the window to display these fields:

12 In the Call Type field, enter the type or call number for this item, or click Codes to choose from a list. (For example, the item may have a Dewey call number.)
13 Save your changes.

 


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