Copying a Clubs and Organizations Record

If you have a Clubs and Organizations record that is very similar to one that you want to create, you can copy the existing record and update some of the fields. Copying a record saves you time and reduces the chance of error.

To copy a Clubs and Organizations record

1 Start a New Search.

To do this, press F2 or find the process in the Searching folder on the navigation bar.

2 Search for the Clubs and Organizations record that you want. (For instructions, see Viewing a Clubs and Organizations Record or the “Searching” chapter of the Horizon Basics Guide.)
3 Proceed with the search until Horizon displays either a Titles List window or the Bib Detail window.
4 Do one of these options:
If Horizon displays a Bib Detail window, continue with step 5.
If Horizon displays a Titles List window, choose the club or organization that you want to copy.

To copy more than one club or organization at a time, press ALT and click on each club or organization that you want.

5 Press F10 or choose Edit, Send to.

Horizon opens the Send To dialog box.

6 Double-click the process to which you want to send the record.
7 Choose File, Copy Record.

Horizon displays both the original bib record and the newly created copy, and displays “-new-” in the copy’s title bar.

Note: The duplicate bib record does not yet have a record number assigned to it. When you make changes to the record and save those changes, Horizon assigns a number to the new record.

8 Update any fields requiring different information. (For more information, see “Editing a Field in a MARC Record” in the “MARC Editing” chapter of the Cataloging Guide.)
9 Save your changes.

 


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