Changing Information for a Group of Items
On occasion, you may need to change the information in a specific field for multiple item records. (For example, before moving a group of items to a new location, your library needs to change the Location field on every item record so borrowers can find the items.) You can change the information in one or more fields for multiple item records by using Item Group Editor.
If you need to change only the status for a group of items, you can use the Item Group Editor–Status Only process. (For example, you may want to remove items from circulation that need repair.) By creating an item group for the items, you can do a batch edit that will change the status to “Damaged” for all of those items at once instead of having to edit each individual item record. (For more information, see “Changing Item Statuses” in the “Borrower and Item Records” chapter of the Circulation Guide.)
You can use Item Group Editor to edit information in these fields for a group of items:
Item Group Editor lets you archive, edit, and restore data that relates to a group of items. To use Item Group Editor, you first create a group of items (called an item group, or group) by searching for items that match your specific criteria. You can archive information about those items to keep a copy of the information you originally cataloged. Then you can change the data in certain fields for the whole group at once. These changes can be temporary or permanent. If they are temporary, when the time to use those temporary changes has passed, you restore the archived, original information.
You can use Item Group Editor when you do tasks like these:
|
•
|
Loaning a group of items to another agency. |
|
•
|
Transferring materials permanently to a new location. |
|
•
|
Making a group of items available for reserve only. |
|
•
|
Making a group of items available for media scheduling. |
|
•
|
Changing fine rates for a group of items. |
|
•
|
Changing the loan period for a group of popular items such as holiday books during peak times. |
|
•
|
Choosing items for users who borrow items through home service. |
|
•
|
Changing groups of call numbers. |
|
•
|
Adding local notes to items. |
|
•
|
Correcting default information. |
|
•
|
Changing or identifying a purchasing source. |
|
•
|
Changing the status of a section of items so borrowers cannot check them out during inventory. |
|
•
|
Renewing an order for a group of journals. |
|
•
|
Changing the price on a group of journal renewals. |
For instructions on using Item Group Editor to archive, edit, and restore data for groups of items, see the “Using Item Group Editor” chapter of the Circulation Guide or the “Item and Copy Records” chapter of the Cataloging Guide.
© 1998-2017 Sirsi Corporation