Fast-Adding Item and Bib Records

Occasionally, a new or uncataloged item might slip past your cataloging staff and onto the shelves, or you may make an uncataloged item available for a borrower who needs information from that particular item. If a borrower wants to check out an uncataloged item, you can fast-add that item to Circulation as you check it out. Later, depending on your library’s policy, the item record can be edited, or deleted so that a new one can be created in Cataloging. The type of information you must enter in fast-added item and bib records is determined in the marc_usage view. (For more information, see “Specifying Bib Information in Fast-Added Records” in the Cataloging Setup Guide.)

You can fast-add item records in two ways:

Item Record Only. If a bib record already exists for the title, you can create just an item record. You should fast-add an item record only if a bib record for the title already exists in the database. In other words, if you have other copies of the same title, the general information (such as title and author) will already be in Horizon. You can search for the bib record that contains the general information and then fast-add an item record that contains information specific to the uncataloged copy.
Bib and Item Record. If neither a bib nor an item record exists, you can fast-add both.

To fast-add item and bib records

1 In the Checkout window, identify the borrower who wants to check out the item that you need to fast-add.
2 Choose Item, New Item.

Horizon displays the Item Not Found/Fast Add dialog box:

3 Do one of these options:

If you want to do this

Do this

Create an item record

1 Click Find Bib.
2 Search for the title until the title’s Bibliographic Detail window displays. (For instructions, see “Doing a Basic Search” in the “Searching” chapter of the Horizon Basics Guide.)
3 Choose Edit, Send to/Edit Fast-Add.

Horizon displays the Edit Fast-Add window with the correct title and author already entered.

Create a bib record and an item record

1 Click Bib & Item.

Horizon displays an Edit Fast-Add window for you to enter bibliographic and item data.

Here is an example of a blank Edit Fast Add window:

4 Complete these fields:

Field

Action

Author

Enter the author’s name.

If you are fast-adding only an item, this field is filled in with the author from the bib record you found.

ISBN/ISSN

Enter the numbers in the appropriate field, depending on which type of item you are fast-adding.

If you are fast-adding only an item, this field is filled in with the bib information, if it exists.

Title

Enter the full title of the item.

If you are fast-adding only an item, this field is filled in with the title from the bib record you found.

Location

Enter the code for the location where the item is housed. (Click Codes for a list of valid options.)

5 Click OK.

Horizon processes the fast-added record and checks the item out to the borrower. It also creates an item record for the copy and attaches it to the bib record.

 


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