Clearing the New Authority Table

When you create or import authorities, Horizon keeps track of new authority records in an authority list called the new authority table. You can view lists of new authors, new subjects, or new series from the New Additions menu, which draws from this table. (The default location of New Additions is the Searching folder on the navigation bar.) You should clear this list periodically, particularly under these circumstances:

After you merge authorities, clear the list to reflect only the remaining authority.
After you create or import many authorities, clear the list to keep it from becoming too long.
When time has passed and you no longer consider the items to be new additions, clear the list.

To clear the New Authority table

1 Start the Clear New Auth Table process.

The default location of this process is the Cataloging\Authority Record folder on the navigation bar.

Horizon displays this dialog box:

2 Click OK.

Horizon clears all new authorities in the New Authors list, New Series list, and New Subjects list in staff searching. If you have the list open while you clear it out, you need to redisplay the list to see the change.

 


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