Creating a Combined Authority Record

A combined authority record is based on uniform title and authority information from a bib record. You create a combined authority record by adding a uniform title tag (for example, 240 or 243) to a bib record. The title and author information is compounded into a combined authority tag on the new authority record if these conditions exist:

Both a compound tag and a co‑tag (tag 100) must exist in the bib record.
Subfields defined as mandatory in the compound tag and the co‑tag must exist. These include the a subfield. (Horizon is normally set up to change a second a subfield to a t subfield. However, your system administrator may need to set up the mandatory tags and subfield change from a to t.)
You cannot duplicate mandatory subfields on either the compound tag or the co‑tag.

The combined authority tag displays as a uniform title displayed in a search results screen when you set up your search indexes to access it.

The author information is not displayed in the uniform title tag in the bib record, but it is displayed in the combined authority tag on the new authority record and as part of the uniform title displayed on a search results screen.

If all these conditions do not exist, Horizon does not create the new combined authority record with a link from the uniform title tag in the bib record. The information on the uniform title tag that you add is searchable with a uniform title index, but it is not linked with author information.

If either of the first two conditions do not exist, Horizon logs an error in the invalid audit log table when you try to compound uniform title tags and authority records. You can view the invalid audit log table and then resolve the problem in the MARC Editor. (For more information, see “Viewing the Invalid Audit Log” in the Cataloging Setup Guide.)

To allow searches for uniform titles that you create, your system administrator needs to define search indexes to read the a and t subfields (and any others desired) of the new combined authority tag. (For instructions, see the “Searching Setup” chapter of the System Administration Guide.) Your system administrator also needs to set up uniform title parameters. (For instructions, see “Setting Up Uniform Titles” in the Cataloging Setup Guide.)

To create a combined authority record

1 Open the bib record for which you want to create a uniform title.
2 Make sure that a co‑tag (tag 100, 110, or 111) exists in the bib record.

If a co‑tag does not exist in the bib record, you cannot create a uniform title link unless you can create a co‑tag. (For more information, see your system administrator.)

Note: Your system administrator must set up Uniform Titles before Horizon recognizes the tag and co‑tag associated with it.

3 Check to see if a uniform title tag (for example, 240 or 243) exists in the record, then do one of these options:

If the record has both the co‑tag (100, 110, or 111) and a compound tag (240 or 243)

If the record does not have a uniform title tag

If these conditions exist, Horizon has already created a uniform title link for the record:

Horizon is set up for Uniform Titles
Linking is set to Always Link
Linking is set to Link On Match (and Horizon has made the link based on this setting)
The file has been saved

Do one of these options:

Leave the uniform title link as it is. The task is finished.
Delete the existing uniform title tag and replace it with a new one, then continue with step 4.

Note: Before you delete the existing uniform title tag, make sure that the information in it is not required to make a complete bib record. (For more information, see your system administrator.)

Add a uniform title tag (for instructions, see Adding a Component to a MARC Record), and continue with step 4.

4 Add information for the uniform title tag by doing one of these options:

Add information manually

Link an existing uniform title authority to a bib record

Use Browse Link

1 Enter the text that you want in the uniform title tag.
2 Leave the field.

Horizon resolves the link based on the settings in the authority link type. (For more information on link types, see Linking Authority‑Controlled Records to Bib Records.)

1 Open the uniform title authority record.
2 Choose Marc, Link Record, or click the Link icon ( ) in the toolbar.

Horizon prompts you to specify the bib record tag number to which you want to attach the authority record.

3 Choose the uniform title tag that you added (USMARC 240 or 243).
1 In a subfield, enter the appropriate text of the uniform title to which you want to link.
2 Choose Edit, Link Options, Browse Link.

Note: Before you can use Browse Link, your system administrator must set it up. (For instructions, see “Setting Up Browse Link” in the Cataloging Setup Guide.)

Horizon displays the Title window.

3 Highlight the title that you want to link.
4 Click Link.

Horizon resolves the link based on the settings in the authority link type. (For more information on link types, see Linking Authority‑Controlled Records to Bib Records.)

5 Save your changes.

 


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