Before you can reserve an item for an instructor, you need to link the title of the item to a course that the instructor teaches. You can create a Short Bib record for any title that your library does not own. (For example, an instructor may want you to place on reserve a personal copy of A Tale of Two Cities.) Horizon creates an Instructor/Course/Title (ICT) record that links the instructor, course, and title together. Users can then search for the items by instructor, course, or title.
To create a reserve Title record
1 | Search for the instructor to whom you want to link a title. |
Note: You can also create a reserve Title record by first searching for the course and then choosing the instructor to whom you want to add.
2 | Choose the instructor to whom you want to add the title. |
3 | Click Titles. |
Horizon displays the courses and titles for the instructor.
4 | Highlight the course that you want to add the title to. |
Horizon displays a list of titles linked to the instructor:
5 | Click New. |
Horizon displays the Identify a Title window:
6 | Click Create Short Bib. |
Horizon displays the Edit Short Bib window:
7 | Complete these fields: |
Field |
Action |
Enter the author of this title. |
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Enter the ISBN of this title. |
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Enter the ISSN of this title. |
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Enter the title. |
Note: In order to edit the title, author, ISBN, ISSN, and other title information after you place an item on reserve, you must have cataloging privileges. (For more information about setting up these privileges, see “Securing Horizon” in the “Security and Preferences” chapter of the System Administration Guide.)
8 | Click OK. |
Horizon opens the Edit Reserve Title window:
9 | Complete or update these fields and options: |
Field |
Action |
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No. Required |
Enter the number of copies of the title that you need to place on reserve. |
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Enter the date when you want to place this title on reserve. |
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Enter the date when you want to withdraw this title from reserve. |
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Enter the date when you want to place this title on reserve again. |
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Comment |
Enter any comments (up to 255 characters) about the title. (For example, if you have several volumes for one title, enter “vol. 3”.) |
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Do one of these options:
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Maximum Needed |
Enter the maximum number of copies (items) that you need to place on reserve. |
10 | Save your changes. |
Horizon links the title to the instructor and course.
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