Specifying Edit Properties

Edit windows display one row from a list on a list window. This Edit Items for Bib 150 window is an example of an edit window:

You can change the display of an edit window by specifying edit properties for each field that displays in the window.

To specify edit properties

1 Open the view for the window that you want to reconfigure.

For instructions on opening the correct view, see Finding and Opening the Correct View.

2 Choose the view that you want to edit, or create a new view.

Horizon displays an Edit Horizon View window.

3 Click Page Down or resize the window to display the Edit View group:

4 Complete these fields as necessary:

Field

Action

Column Name

This field specifies the name of the database column on which the field in the edit window is based.

Horizon defines this name; do not change it.

Ord

Enter the order number in which the field appears on edit windows.

(For example, the field appearing first on the edit window would be “Ord 0”, the field immediately below would be “Ord 1”, and so on.)

Column Label

Enter the name of the edit window field that you are editing.

The column label is defined by your library and is the field name that the user sees on a window.

No. of Display Characters

Enter the number of characters that the field can display.

This controls the length of the field. You can specify up to 255 characters. Horizon displays approximately 55 characters per line with a maximum of five lines. If information in a field in an edit window appears cut off or incomplete, it is because the number of display characters is too small to allow all the information to be displayed.

Help Panel ID

Do not change the information in this field.

Default Value

Enter the default data for a field.

Users may enter the same data in some fields for almost every record of a given type. (For example, all borrower records may have the same location code entered.) To save time, you can specify common data, referred to as default data, in the view that controls the records. Users can edit default data as needed in individual records.

Enable [Save]

Mark this box to enable the Save button.

That way, users can save changes made in the edit window.

Edit Prop

This field controls how the record is edited. Choose one or more of these options:

Editable. Displays a text box next to the field, which lets users record information. Fields on an edit window can be editable or display-only. In the example of the Edit Items window, the Item Type field has been flagged as editable, but the item# field has not.
Required. Flags a field as required. Some fields must have information recorded in them either for Horizon to function or because your library requires it.
Empty on Copy. Removes the information in this field in a copy of another record.
Batch Change. Lets users create the records simultaneously and edit the same field for a selected group of records simultaneously. (For example, catalogers can create many item records for the same title. Some of these item records may be housed at a different location. Rather than having to open each record and enter the different location, users can multiselect the items and change the location as a batch.)

Display Prop

This field controls how a field appears. Choose one or more of these options:

Check Box Under. Displays a check box under a field. Check boxes appear to the left of fields by default. (An example is the Display Properties fields shown on See "Click Page Down or resize the window to display the Edit View group:", which all have check boxes under the field names.)
Adjacent to Previous. Displays a field to the right of a previous field. Fields appear under one another by default on a window.
Radio Long Values. Displays a radio button next to the field. “Long values” refers to the language for the radio button. Fields can have radio buttons to the left of them.

Code Mq View

Enter or choose a code that links one record to another.

Some fields need to be coded to connect the record to other records. (For example, the item record needs to have the coded fields Location and Collection to link the item to the appropriate controls in a location record and a collection record.) To specify what code list should appear when users choose the Codes button for a field, enter the appropriate index.

MARC Map

If the field that you are adding comes from a bib or authority record, this field provides space for entering the MARC map that points to the tags and subfields that contain the information displayed in the field. This field works for search and RBR title list windows.

Enter or choose the code for a MARC map.

For more information, see MARC Maps and Specifying What MARC Information Is Displayed in Search and Reserve Bookroom (RBR) List Windows”.

5 Save your changes.
6 Do one of these options:
If you want to change additional properties for the view, continue with Specifying Edit Link Properties.
If you are finished changing view properties, exit Horizon and log back in to view your changes.

 


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