Creating a Reserve Title Record

Before you can reserve an item for an instructor, you need to link the title of the item to a course that the instructor teaches. You can create a Short Bib record for any title that your library does not own. (For example, an instructor may want you to place on reserve a personal copy of A Tale of Two Cities.) Horizon creates an Instructor/Course/Title (ICT) record that links the instructor, course, and title together. Users can then search for the items by instructor, course, or title.

To create a reserve Title record

1 Search for the instructor to whom you want to link a title.

Note: You can also create a reserve Title record by first searching for the course and then choosing the instructor to whom you want to add.

2 Choose the instructor to whom you want to add the title.
3 Click Titles.

Horizon displays the courses and titles for the instructor.

4 Highlight the course that you want to add the title to.

Horizon displays a list of titles linked to the instructor:

5 Click New.

Horizon displays the Identify a Title window:

6 Click Create Short Bib.

Horizon displays the Edit Short Bib window:

7 Complete these fields:

Field

Action

Author

Enter the author of this title.

ISBN

Enter the ISBN of this title.

ISSN

Enter the ISSN of this title.

Title

Enter the title.

Note: In order to edit the title, author, ISBN, ISSN, and other title information after you place an item on reserve, you must have cataloging privileges. (For more information about setting up these privileges, see “Securing Horizon” in the “Security and Preferences” chapter of the System Administration Guide.)

8 Click OK.

Horizon opens the Edit Reserve Title window:

9 Complete or update these fields and options:

Field

Action

No. Required

Enter the number of copies of the title that you need to place on reserve.

Reserve Date

Enter the date when you want to place this title on reserve.

Withdrawal Date

Enter the date when you want to withdraw this title from reserve.

Reactivation Date

Enter the date when you want to place this title on reserve again.

Comment

Enter any comments (up to 255 characters) about the title.

(For example, if you have several volumes for one title, enter “vol. 3”.)

Status

Do one of these options:

If you want to place this title on reserve, or you want users to be able to search for the title, mark Active.
If you do not want to place this title on reserve, or you do not want users to be able to search for the title when all other ICT records for the title are also inactive, mark Inactive.

Maximum Needed

Enter the maximum number of copies (items) that you need to place on reserve.

10 Save your changes.

Horizon links the title to the instructor and course.

 


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