Printing Instructor Letters

You can send letters to instructors to inform them when you plan to withdraw their items from reserve. You can give the instructor any instructions or explanations in this letter. (For example, you can tell the instructor to come and retrieve the copy from the reserve location, or explain how to postpone the withdrawal date.) You can compose the instructor letter in the reserve Location record. (For instructions, see Setting Up a Reserve Location Record.)

You must set up a withdrawal date for any title for which you plan to print an instructor letter. (For instructions, see Creating a Reserve Title Record or Creating a Reserve Title Record.)

Also note that you cannot view the instructor letter before you print it.

Here is an example of an instructor letter:

To print instructor letters

1 Start the Withdrawal: Instructor Letter process.

The default location of this process is the Reserve Bookroom\Reports folder on the navigation bar.

Horizon displays this dialog box:

2 Do one of these options:

Print instructor letters for items that you plan to withdraw on a specific date

Print instructor letters for items that you plan to withdraw over a range of dates

1 Enter the date in the Withdrawal Date field.
2 Click OK.
1 Click Date Range.

Horizon displays the Date Range dialog box:

2 Mark one of these options:
Prior to. Lets you print instructor letters for items that you plan to withdraw before a certain date.
Since. Lets you print instructor letters for items that you plan to withdraw after a certain date.
Range. Lets you print instructor letters for items that you plan to withdraw between certain dates.
3 Enter the appropriate withdrawal date or dates in the Date field.
4 Click OK.
3 If necessary, change your printer settings, and click OK.

Horizon prints the instructor letters according to the withdrawal dates you chose.

4 Click Close.

 


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