Using an Entry Aid

Some search indexes on the List Search window require one of a set of values or codes. You can recognize these fields when the Entry Aid button is enabled. An entry aid is a list of predefined values valid for the column (index) or an entry field for specifying date or time ranges. You can recognize columns that require an entry aid when the Entry Aid button is enabled. When you press an active Entry Aid button, the List Search window displays a window that lets you choose a valid value, or range of values, for your search index. The button is active when it has one of these labels:

Show Codes. Provides a list of relevant codes. You can choose a code from the list for columns that accept predefined codes only. This helps to ensure data consistency (similar to authority control).
Show Values. Lists possible values. Some columns contain choices. (For example, will items be loaned on a daily or hourly basis?) When you are given a choice, all the possibilities are listed.
Date Range. Accepts a date (or date range) to specify whether to search for dates prior to, since, or within that range.
Time Range. Works similarly to the Date Range, except that it uses an hourly range rather than a date range.

To use an entry aid

1 Open the view to list the rows. (For instructions on displaying the list window, see Opening a View in the Table Editor .)
2 Press CTRL+F2 to open the List Search window.
3 Choose an index that requires a code, a time, or a date.
4 Click the Entry Aid button.

The name of the button will correspond with the type of index that you selected.

5 Do one of these options:
If the Table Editor displays a list of codes, choose the code by which you want to limit the list.
If the Table Editor displays a time or date range window, choose the range (Prior to, Since, or Range), then enter the dates.

You can use truncation with codes. (For instructions, see Narrowing a Search Using Truncation .)

6 Click OK.

Horizon displays those rows that match the limit.

 


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