Checking the Spelling in a MARC Record

You can check MARC records for spelling errors. If Horizon cannot find a word in the spelling dictionary to match a word that it finds in your record, the system displays the word so that you can correct it or add it to the custom dictionary.

The custom dictionary is a file that Horizon keeps on your local hard drive. The file accepts any words that you want the system to “learn” and supplements the main dictionary. If you add words to the custom dictionary that should not be there, your system administrator can delete them. (For more information on setting up spell checking for MARC records, see “Setting Up and Maintaining Spell Check” in the “Setting Up or Changing Valid MARC Record Components” section of the Cataloging Setup Guide.)

The spelling checker searches through only those subfields that have been flagged to be checked by your system administrator.

To check the spelling in a MARC record

1 Open a MARC record.
2 Choose Tools, Spell Check, or click the Spell Check icon ( ) in the editing window toolbar.

Horizon checks the spelling in all subfields flagged by the system administrator.

3 Do one of these options:
If all words in the subfields are spelled correctly, click OK when Horizon displays the dialog box telling you that spell checking has finished with the record:

The task is finished.

If Spell Checking finds a word that is not in its dictionary, Horizon displays the Spell Checking window with the word listed in the Not Found field along with suggested replacements in the Replace With field:

Note: If Spell Checking does not recognize any possible replacements for a word in your record, the Spell Checking window displays a blank Replace With field and the message “[No suggestions]” in the list window.

4 Do one or more of these options, as needed:

If you want to do this

Do this

Replace the misspelled word with the main suggestion

Do one of these options:

If you want to replace only this occurrence of the word, click Replace.
If you want to replace all occurrences of the word throughout the record, click Replace All.

Horizon replaces the word (or all occurrences) and continues checking spelling.

Replace the misspelled word with a suggestion from the list

1 Click the word that you want in the list window.

Horizon highlights the word in the list and puts the word in the Replace With field.

2 Do one of these options:
If you want to replace only this occurrence of the word, click Replace.
If you want to replace all occurrences of the word throughout the record, click Replace All.

Horizon replaces the word (or all occurrences) and continues checking spelling.

See more suggestions for a replacement for the word.

Click Suggestions.

Reset back to the original suggestion list (after you chose Suggestions)

Click Reset Suggestions.

Horizon resets the suggestion list back to the replacements it suggested first.

Replace the misspelled word with a correction you make

1 Enter the correct word in the Replace With field.
2 Do one of these options:
If you want to replace only this occurrence of the word, click Replace.
If you want to replace all occurrences of the word throughout the record, click Replace All.

Horizon replaces the word (or all occurrences) and continues checking spelling.

Add the word to the dictionary for future reference

Click Add To Dictionary.

Horizon adds the word to the dictionary file on the hard drive of your local workstation. Because Horizon saves the word on only your local drive, you might have to add the word again if you work at a different workstation.

Note: Be sure to add only those words that you really want. If you add a word by mistake, have your system administrator correct the error in the dictionary file. (For instructions, see “Setting Up and Maintaining Spell Check” in the “Setting Up or Changing Valid MARC Record Components” section of the Cataloging Setup Guide.)

Leave the word as it is

Do one of these options:

If you want to ignore only this occurrence of the word, click Ignore.
If you want to ignore all occurrences of the word throughout the record, click Ignore All.

Horizon ignores the word (or all occurrences) and then finds the next suspect word.

When Spell Checking has checked all the spell check‑enabled subfields in the record, Horizon displays this window:

5 Click OK to close the window and the spell checker.

 


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