Generating an In-House Use Statistics Report

To let you create an in‑house use report, Horizon includes these indexes:

Used In‑house. This index is built on the dates when items were last used in‑house.
In‑house Uses. This index is built on the total number of in‑house uses that items have accumulated.

For in‑house use statistics to be included in these indexes, circulation staff must check in items using in‑house use mode. (For more information, see Setting Up a Checkin Mode.)

If you use a circulation tool such as Offline Circulation or 3M Automated Circulation System to check in items, Horizon’s in‑house mode is not available. Horizon cannot track in‑house use statistics for items checked in using these tools.

To generate an in‑house use statistics report

1 Open the item_report view in the Table Editor. (For instructions, see Opening a View in the Table Editor Process.)

Horizon displays a search window.

2 Do one of these options to view the in‑house use information you want:

If you want to do this

Do this

Find items using the date each item was last used in‑house.

1 Search on the Used In‑house index.

You can use the Date Range button to narrow the dates of your search by searching prior to or since a certain date, or by searching between a range of dates. (For example, you can search for items that were last used in‑house since May 10, 2001.) You must enter your date in a numerical month/day/year format, such as “5/10/01.”

Find items using the number of times each item has been used in‑house.

1 Search on the In‑house Use index.

You can use mathematical terms as search parameters to narrow or broaden your search. (For example, you can enter “>=3” to search for all items that have been used in‑house three or more times.)

Find items using multiple indexes.

(For example, you can narrow your search for in‑house use to a specific collection or location.)

1 Click Cancel to close the Search window.

Horizon asks if you want to load all the rows in this large view.

Note: Loading all the rows for this search could take a long time, depending on the size of your database.

2 Click OK.
3 Choose File, Compound Search.

Horizon displays the Compound Search window.

4 Do a compound search on any indexes you need to use to get the statistics you want. (For example, you can search on the Used In‑House index and the Main Location index to find the dates when items in your main collection were last used in‑house.)

For instructions on searching, see “Using the List Search Window” in the “Horizon Table Editor” section of the “Getting Started” chapter of the System Administration Guide.

Horizon displays your search results by item in a List window.

3 To display the Used In‑house and In‑house Uses columns, do these steps:
a Click Display.

The Table Editor opens the Display window.

b In the Choose columns to display list, highlight the Used In‑house and In‑house Uses columns.
c If you want to, change the order that the columns display or the column width. (For more information, see “List Windows” in the “Horizon User Interface” chapter of the Horizon Basics Guide.)
d Click OK.

The Used In‑house column shows the date each item was last used in‑house. The In‑house Uses column shows the number of times the item has been used in‑house:

 

4 Do one or both of these options:
To print the list, choose File, Print.
To save the data to a file, choose File, Export Record(s).

For further instructions, see “Saving Data to a File” in the “Basic Tasks” chapter of the Horizon Basics Guide.

 


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