Creating a New Bib Record

To create a new bib record, you either copy an existing bib record or choose a workform to act as the “skeleton” for the new bib record. In this basic skeletal workform, you can add, edit, or delete tags, indicators, and subfields to create the records that you need. Some workforms come with Cataloging when Horizon is installed. You can create new workforms or edit existing ones to suit your library’s needs. (For instructions on creating workforms, see Workforms chapter. For instructions on copying a bib record, see Copying a Bib Record.)

You can create both MARC and non‑MARC bib records. (For instructions, see the “MARC Editing” and “Non‑MARC Editing” chapters.)

If needed, you can be taken directly to external help for defining MARC tags. (For instructions on using external MARC help links, see Using Catalog Context Links.)

To create a new bib record

1 Start the Create New Bib process.

The default location of this process is the Cataloging\Bibliographic Record folder on the navigation bar.

Horizon displays the Code Lookup Bib Workforms window.

2 Highlight the workform that you want from the list.
3 Click OK.

Horizon opens a new bib record in the MARC Editor based on the workform that you chose.

Note: If you chose a non‑MARC workform, see Non‑MARC Editing for instructions.

4 Enter the necessary information in each appropriate component of the workform.

You can add more tags and subfields as needed. (For instructions, see Adding a Component to a MARC Record.)

Important: If you add information in an authority tag, check to see if the authority heading that you want to use already exists in your database before you create a new one. (For instructions, see Adding a Link Tag to a Bib Record.)

Note: If duplication checking is enabled, if you enter a duplicate ISBN or ISSN, the system flags that tag in red, however you may still be allowed to create the bib record. It is up to you to sort out how to handle duplicate entries and take appropriate action.

5 Save your changes.

Horizon removes unused tags and assigns a bib number to the record.

 


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