Saving and Closing a MARC Record
Once you have made the changes that you want to make in a record, you need to save the changes. If your system administrator has chosen a specific sort tag action, Horizon sorts the tags of a MARC record in that order when you save. Horizon also deletes all unused tags and fields that may occur in the record. (For more information, see “Setting Up or Changing General Cataloging Type Parameters” in the “Setting Up or Changing Valid MARC Record Components” section of the Cataloging Setup Guide.) You can also save a record when you close it.
When you save an authority-type MARC record, Horizon looks in your database for an existing record with the same main heading. If Horizon does not find a match, Horizon saves the record you created or edited. If Horizon finds a match, Horizon displays the matching authority record number and lets you choose one of these options:
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Continue with the existing authority record instead of the one you created or changed. |
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Keep both the new and the existing authority record in your database. |
To save and close a record
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Make the changes that you want to make in the record. |
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If you want to see what the record will look like when you save it but you do not want to save it yet, choose Marc, Reformat. |
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Do one of these options: |
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If you want to leave the record open after you save the changes, choose File, Save. |
Horizon removes any unused tags and subfields, puts the information that you added into its appropriate place, and then saves the record. Horizon leaves the record in your workspace.
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If you want to close the record and save the changes, choose File, Close, and answer Yes to save the changes. |
Horizon removes any unused tags and subfields, puts the information that you added into its appropriate place, and then saves and closes the record.
If you are saving an authority MARC record and Horizon finds a match, Horizon displays a message telling you that a matching authority record was found in the database.
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If Horizon finds a match for an authority record, choose one of these options: |
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View matching record. This option closes the new or edited authority record without saving it and opens the existing authority record in the MARC Editor. |
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Save and Merge Authorities. This option saves the new or edited authority record and opens both the new or edited record and the existing record in the merge utility so that you can merge the two records. By default, Horizon uses the new or edited authority record as the surviving record, but you can choose to use the existing authority record as the survivor. |
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Save only. This option saves the new or edited record as a separate authority record and also keeps the existing authority record. |
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