Viewing, Reporting, and Purging Information about Discarded Items

If you choose to save information about deleted items, the Report and Purge Discarded Items process lets you view, export, and print the information.

For example, you can print or export a report containing all library control numbers where the bib was deleted during Batch Item Delete, or where the item is the last copy for the bib record. You could use this report to manually update a union catalog (such as OCLC).

You can permanently delete all of the saved information about deleted item records. You can also choose to permanently delete the information about only some of the items. You may want to review the saved information after a period of time has passed, and delete information when you know that you no longer need it. Your system administrator must give you the rights to do this task.

Report and Purge Discarded Items does not let you retrieve groups created and saved in other parts of Horizon (for example, in Batch Item Delete or Item Group Editor).

To view, report, and purge saved information about discarded items

1 Open the discarded_item view in the Table Editor, or start the Report and Purge Discarded Items process.

The default location of this process is the Cataloging\Item Record folder on the navigation bar.

2 Use one of these search methods to identify the item information that you want to delete:
A Where clause
A Compound Search

You can search on these indexes:

Title.
Publication date.
ISBN.
Local1. Your system administrator must set this up, and may change the name of the index.
Local2. Your system administrator must set this up, and may change the name of the index.
Location.
Call number.
Copy.
Last location. This indicates whether the item is the last copy for the location.
Bib delete. This indicates whether the bib record was also deleted.
Discard date. This is the date when the item record was deleted.
Bib number.
Item number.
Author.
LCCN.
Library control number.
Barcode.
Collection.
Item status.
Volume.
Last bib. This indicates whether the item is the last copy for the entire system.
User. This is the user ID of the library staff member who discarded the item and deleted the item record.
Source. This is the source catalog code identified on the import source that you used if Horizon created the item during bib import.
Copy number.
3 Use the Sort and Display buttons to choose the information that you want to print or save as a file.
4 Highlight the items whose information you want to print, export, or delete.
5 Do one or more of these options:
If you want to print the items you chose, choose File, Print.
If you want to save the contents of the list window to a designated file, choose File, Export Record(s).
If you want to delete the items you chose, choose File, Delete Record(s).

 


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