You may need to create multiple item records for the same bib record. If you need to create only a few item records, you can create the first record manually, then copy and edit it to create additional records. (For instructions, see Creating a Single Item Record.)
If you need to create many item records, you can create the first record manually and batch create as many item records as you need. Then you can edit each batch-created record as necessary.
When you batch create items, you specify a range of copy numbers, volume numbers, or barcodes. You can specify one, two, or all three. You do this by entering the first copy, volume, or barcode number, and then the last. These numbers must be sequential. Horizon assigns the range of copy, volume, and barcode numbers to the items.
When you specify a range of copy numbers, you do not create Horizon copy records. You create item records that display a copy number in the Copy Statement area of the item record. If you want to use a Horizon copy record with items attached to the copy record, you must create the copy record. (For instructions, see Creating a Copy Record.)
To batch create item records
1 | Open a List Items window for the bib record to which you want to add items. (For instructions, see Opening a List of Items.) |
2 | If no item record exists for the bib record, create one. (For instructions, see Creating a Single Item Record.) |
3 | Highlight an item in the list. |
4 | Click Batch Create. |
Horizon displays the Batch Item Creation window:
You can batch create items that include information from any one, two, or all three groups.
Note: If you see Copy No. and Volume # group at the top of the window instead of the Copy # group, a copy record already exists. Item records that you create attach to it.
5 | If you choose to create items by copy number, complete these fields in the Copy # group: |
Field |
Action |
Enter information that should display before the copy number. For example, enter “C.” or “Copy”. |
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Enter the starting number of the range of items. For example, enter “1”. |
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Enter the ending number of the range of items. For example, if you have five copies, enter “5”. |
6 | If you choose to create items by volume number, complete these fields in the Volume # group: |
Field |
Action |
Enter information that should display before the volume number. For example, enter “V.” or “Vol”. |
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Enter the starting number of the range of items. For example, enter “1” or “A”. |
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Enter the ending number of the range of items. For example, if you have 26 copies, enter “26” or “Z”. |
7 | If you choose to create items by barcode number, complete these fields in the Barcode # group: |
Field |
Action |
Enter information that should display before the volume number. (For example, enter “V.” or “Vol”.) |
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Enter the starting number of the range of items. (For example, enter “1” or “A”.) |
8 | Click OK. |
Horizon creates the specified number of copies, volumes, and barcodes.
During the batch create process, Horizon displays a message box reporting its progress. When the batch create process finishes, Horizon displays the List Items window containing all the items associated with the bib or copy record. You can edit the new item records one at a time, as necessary, or batch edit groups of items. (For instructions, see Editing Item Records.)
If the batch create process tries to insert duplicate data, Horizon displays these error messages:
Do this |
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Attempted to insert a duplicate row. Attempt to insert duplicate key row in object ‘item’ with unique index ‘item_ibarcode_index’. Command has been aborted. General SQL Server error: Check messages from the SQL Server. |
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A barcode in the range you specified has already been created and assigned to another item. |
Check the list of items to see which barcodes were assigned. For example, if you wanted to create items with barcodes ending 1 through 10 and the list shows that only barcodes 1 through 7 were assigned, you can assume that number 8 was the duplicate. Start the process again specifying numbers 9 through 11 to finish the batch. |
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