Adjusting Budget Amounts

Occasionally, you may need to adjust certain budget amounts. For example, you can adjust the original budget amount to transfer funds from one budget to another. Or, if you receive additional funds during the year, you can adjust the budget amount of one or more budgets to include these funds in your budgets.

Note that Horizon records these changes in the budget transaction record if you have marked the Track Budget Transactions box in the Edit Acquisitions Parameters window. (For instructions on changing the settings in this window, see Acquisitions Parameters.)

You can change these budget amounts:

Amount. The total amount of funds assigned to the budget.
On Order Limit. The maximum amount that can be on-order against the budget at any one time. You might change this limit periodically to ensure that funds are used evenly throughout the year. (For example, a library may enter a limit of 25% during the first quarter of the year, 50% during the second quarter, 75% during the third quarter and 100% or more during the fourth quarter.)
Spent Limit. The maximum amount that can be spent against the budget. You might change this limit periodically to ensure that funds are used evenly throughout the year. (For example, a library may enter a limit of 25% during the first quarter of the year, 50% during the second quarter, 75% during the third quarter and 100% or more during the fourth quarter.)

You should not change the On Order or Spent fields, except under the direction of Horizon support to fix problems. These amounts are updated automatically by the system as purchase orders are created, ordered, received, and invoiced against the budget.

To adjust budget amounts

1 Start the Find Budget process.

The default location of this process is the Acquisitions\Budget folder on the navigation bar.

Horizon displays the Compound Search window.

2 Highlight the index you want and enter a search term in the Search for field.

To display a list of all your budgets, highlight the Budget index and enter an asterisk ( * ) in the Search for field.

3 Click OK.

Horizon displays a list of budgets that match your search criteria.

4 Highlight the budget you want and click Edit to display the Edit Budget window.
5 Choose the budget whose amounts you want to change from the drop-down list in the Years group.
6 Adjust the budget amounts as necessary. (For a description of each field, see Edit Budget Window.)
7 Save your changes.

 


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