When you place items on reserve, you must retrieve the items from the owning location and store them at the reserve location. If your library owns these items and they are normally located in the library’s main stacks, you can flag the item record for these items to indicate they need to be placed on reserve. If an item is currently checked out, Horizon alerts staff members when the item is returned that it needs to be placed on reserve. (You can customize the text of this message. For instructionse, see Setting Up a Reserve Location Record.)
Before you begin, make sure the Title record for the item you want to place on reserve has an “Active” status; otherwise, you cannot search for the item in reserve. (For instructions on changing the status, see Editing Reserve Information for a Title.)
To flag items for reserve
1 | Search for the instructor or course linked to the title that you want to reserve. |
2 | Highlight the course or instructor with the title you want. |
3 | Click Edit. |
Horizon displays the Edit Reserve Title window.
4 | Click Items. |
Horizon lists all of the copies (items) for this title:
5 | Highlight the item that you want to flag for reserve. |
6 | Click Flag for Reserve. |
Horizon opens the Edit Saved Item Variables window:
Note: If you set up session defaults, Horizon may automatically complete some fields. (For more information, see Setting Reserve Session Defaults.)
7 | Complete or update these fields: |
Field |
Action |
Item Type |
Enter the item type (ITYPE) that you want to use for this item in the reserve location, or click Codes to choose from a list. |
Collection |
Enter the collection that you want this item to belong to in the reserve location, or click Codes to choose from a list. |
Call |
Enter the call number for this item. |
Copy Stmnt. |
Enter any comment about this copy. (For example, if this is one of three copies, enter “copy 3”.) |
Check In Note |
Enter a note for reserve staff who check in this item. |
8 | Save your changes. |
Horizon changes the item status to Reserve Bookroom:
9 | When the item becomes available, place it on reserve. (For instructions, see Placing an Item on Reserve.) |
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