You need to define the label content or information that you want to print on your labels. (For an example on how to complete this task, see Examples of Label Contents Setup.)
To define the contents of a label, you need to specify these things:
• | The information—title, author, and call number, or borrower, address, and zip code—printed on each line of a label within a label set. |
• | How information appears when printed (how many columns and how many lines). |
How lines break on a cataloging spine label depends on two factors:
The type of call number (Library of Congress, Dewey Decimal, etc.) entered in the item record.
How the call number is entered (for example, with or without slashes, spaces, periods, etc.) in the item record.
Before you begin, you must make sure you have already defined label sets. (For more information, see Defining Label Sets .)
Additionally, to identify the information you want to include on a label, you must know the table and column or the MARC map where the information is stored on the Horizon database. (For example, collection information is stored in the “collection” column in the “item” table.) A MARC map is a systematic method for extracting library information stored in MARC records. (For a list of tables and columns, see the Table Structures Guide. For more information on MARC maps, see MARC Maps.)
1 | Open the label_content view in the Table Editor. |
Horizon displays the List Label Content Definition window. Each line or part of a label constitutes a row in this list. If a label has three parts (collection, call number, and copy number), there will be three rows in the list for that label.
2 | Choose the label content definition you want to change, or create a new label content definition. |
Horizon displays the Edit Label Content Definition window:
3 | Complete these fields to define the label contents: |
Field |
Action |
Label |
Enter or choose the label set the label belongs to. |
Enter or choose the label font that you want to use for that label. |
|
Enter the number of this label. Number labels from left to right and from top to bottom. For example, the upper-left label is 1; the upper-right is 2, and so forth. |
|
Line # (0 indexed) |
Enter the line number that the first item of information appears on. For example, if you are editing or defining the first line in spine labels, the first line is the collection and is line “0.” The next line, in the next group entry, would be “1”, and so forth. |
Column # (0 indexed) |
Enter the column number that the first item of information appears on. For example, if you are editing or defining the first column, you would enter “0”. The next column, in the next group entry, would be “1”, and so forth. |
Prefix |
Enter any information you want printed before the label contents. Note: The Prefix and Suffix fields are useful for serials labels where you want to identify the location, copy number, and so forth. (For an example of label contents for serials labels, see Examples of Label Contents Setup .) |
Suffix |
Enter any information you want printed after the label contents. |
Enter the name of the table where the label information is stored. |
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Enter the column name or MARC map where the label information is stored. This field lets you specify the bibliographic information, such as title and author, holdings, serials issue, or borrower information retrieved through MARC maps. |
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Enter the number of lines that can be used when printing or displaying the information for the first line; the first line may actually contain two lines of information. |
|
Enter the total number of columns that can be used when printing or displaying the information for this entry; this field lets you limit the width of printing to n columns wide. |
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Mark this box if you want only the first word of the data, such as the author’s last name, to appear on the label. |
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Mark this box if you want the label information to appear in all capital letters. |
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Mark this box if you want the information centered on the label. |
4 | Save your changes. |
5 | Repeat this task for each additional part your label. |
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