Clearing Archived Information about an Item Group

You can remove (or clear) archived data about an item group. You may want to clear archived data in these situations:

You have archived groups that you no longer use.
You have replaced one set of archived data with another set that you saved under a more descriptive name.
You want to remove archived data about a group so you can use the group for something else.

Removing archived data is called clearing the archive.

Here is an example of how your library can use archive clearing. You may choose to archive data from a group of serials that you send to the bindery. Several of the serial subscriptions are discontinued and several others have been added, so the group is no longer valid. You can create a new group of the new serials and re‑archive its information using a name that describes the new grouping. The old group, and the old archived data from that group, are now useless. You can clear the archive and delete the group.

When you archive data, Item Group Editor automatically creates a group that is associated with the archived data. Normally, this group functions in the background of the archive and restore functions, and you do not need to deal with it. However, if you clear an archive, the group still exists. Other users can access it. You may want to delete the Save Group if it is no longer necessary.

Make sure that no one else is using archived data or a group before you clear it or delete it. Once either one is gone, you cannot restore it.

 

If a group still references archived data, you cannot delete or overwrite it.

To clear archived information about an item group

1 Start the Item Group Editor process.

The default location of this process is the Administration/Group Editor Menu folder on the navigation bar.

Horizon displays the List Item Group Editor window and a Compound Search window.

2 Click Cancel twice.

Horizon displays an empty List Item Group Editor window.

3 Choose Group, Clear Archive.

Horizon displays the Clear Archived Data dialog box:

4 Enter the name of the archived group that you want to clear, or click Groups to choose from a list of existing groups.
5 Click OK.

Horizon reminds you that the archived data associated with this group will be cleared.

6 Click OK.

Horizon returns to the List Item Group Editor window.

7 If you want to delete the group, choose Group, Delete Group.

Horizon displays the Delete Group dialog box:

8 Enter the name of the archived group that you just cleared, or click Groups to choose from a list of existing groups.
9 Click OK.

Horizon reminds you that the group will be deleted.

 

 


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