Setting Up Uniform Titles

In Horizon, you can design an authority record that combines a specific title and its author information into one searchable unit. A borrower can then locate the item as a single “hit” during a PAC search.

To make a uniform title, Horizon creates a new authority record that combines information from the bib record’s uniform title tag (USMARC 240 or 243) and the author tag (100). This information is compounded into one new 100 tag on the new authority record. Horizon maps the two bib record tags (title tag and author tag) to the new authority record. You must rename some of the subfields when they are mapped to the authority record, as required by MARC standards.

The new combined authority tag is made up of subfields from these tags:

The co-tag. The co-tag provides the author portion of the uniform title.
The uniform title tag. The uniform title tag provides the title portion of the uniform title, as well as any other information that you want to include for the uniform title search. (For example, you could include the language of the item.) The uniform title tag is compounded with the co-tag to make the combined authority tag, and so is sometimes called a “compound tag.”

Setting up a uniform title includes creating a uniform title tag; defining the linking properties of the tag and subfield a; and defining the bib co-tag. When you set up co-tags, you determine which co-tags map to the authority tag that contains the uniform title; the authority type of the uniform title; and (to some extent) the sequence of the subfields in the uniform title.

To set up a uniform title tag

1 Start the Syntax and Validation Setup process.

The default location of this process is the Cataloging\Cataloging Control Menu folder on the navigation bar.

Horizon displays the Syntax and Validation Setup grid.

2 Highlight the Bib cat standard.
3 Double-click on the left-most column of that row.

Horizon opens a Cat Type form.

4 Click the Linking tab.
5 If no uniform title tag exists, do these steps to create one:
a Double-click on the asterisk with the ellipsis ( *... ) in the left-most column.
b Enter the number of the uniform title tag you want to create. (For example, for USMARC, enter “240” or “243”.)
6 Complete or update these fields as needed to define the linking properties of the uniform title tag:

Field

Action

Link to Cat Type

Use the drop-down list to choose the authority cataloging type.

Link to Tag

Enter “100”.

Auth Type

Use the drop-down list to choose not authority-controlled.

Linking Type

Use the drop-down list to choose one-way (unidirectional).

7 Click Apply.
8 Do these steps to define the linking properties of subfield a:
a Click the Tags tab.
b Highlight the uniform tag you want to use.
c Double-click on the left-most column of that row.
d Click the Subfields tab.
e Highlight the row containing Subfield a (Uniform Title).
f Double-click on the left-most column of that row.
g Mark the Is linking box.
h Save your changes.
i Click Cancel twice.
9 Close the Cat Type form to have your changes take effect.
10 In the Table Editor, open the bib_co_tag (Bib Co-Tag Definitions) view.

Horizon displays the List Bib Co-tag Definition window.

11 Do one of these options:
Double-click on the uniform title tag for which you want to set up or edit subfields.
If the uniform title tag you want does not exist, click New.

Horizon displays an Edit Bib Co-tag Definition window:

12 Complete or update these fields as needed:

Field

Action

Compound Tag

Enter the number of the uniform title tag you want to use, or click Codes for a list of valid tags.

For example, for USMARC, enter “240” or “243”.

Co-Tag

Enter “100”.

Auth Tag

Enter “100”.

Authority

Mark the Author option.

13 Enter this information in the Compound Tag Subfields group:

Field

Action

Subfield

Enter “a”.

This maps the subfield from the uniform title tag (compound tag) to the combined authority tag.

Rename To

Enter “t”.

This renames subfield a on the authority record.

Must Exist

Mark this box if you want the subfield to exist in order for the mapping to occur.

14 Repeat step 13 as needed, adding other subfields that you want to map to the combined authority tag and renaming them as unused subfields.
15 If you want to, you can enter this information in the Co-Tag Subfields group:

Field

Action

Subfield

Enter a subfield you want to map from the co-tag to the combined authority tag, or click Codes for a list of valid subfields.

Rename To

Enter the subfield as you want it renamed on the authority record.

Must Exist

Mark this box if you want the subfield to exist in order for the mapping to occur.

Note: Completing the Co-Tag Subfields group is optional. If you do not complete it, Horizon puts all authority-controlled subfields for the authority tag listed on page 1 of this window into the combined authority tag. However, if you complete one entry of this group, you must complete all entries that you want to appear in the combined authority tag.

16 Save your changes.

 


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