About Workforms

A workform is a template that you use when you enter data for a Community Resources MARC bib record. A workform contains the basic fields and subfields for the most-used tags on each type of Community Resources record. (For example, a workform for clubs and organizations would contain tags for a short description of the services or activities that the organization provides and a contact name and address.)

When you create a new Community Resources record using a workform, the basic tags and subfields are already there, so you do not have to add them manually. You can add other tags to a workform as you are creating a Community Resources record. (For more information, see Deciding which MARC Tags to Use on a Community Resources Record.) If you do not need some of the tags or subfields, you can leave them blank; Horizon removes them from the record when you save it.

Your Community Resources database contains default workforms for all the Community Resources features:

Clubs and Organizations
Events Calendar
Fugitive Facts
Newspaper Index
Questions and Answers

If you do not want to use one of the default workforms, you can create new workforms or update existing ones to suit your library’s needs. You can also enter data in certain subfields. This saves time and reduces typing errors if you need to catalog items that share a lot of the same data. (For example, if your library is the location for many community meetings, you could create an events calendar bib workform that includes directions to your library and information about equipment availability.)

For instructions on using a workform to create a Community Resources record, see these chapters:

 


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