Editing Call Number Fields in Bib, Copy, and Item Records

You can edit any call number field in the same way that you edit other MARC record fields. However, if your system administrator has defined relationships between bib and item records, Horizon creates a connection between the call number fields. (For more information, see Automatically Filling the Call Number Field in a New Item Record and Automatically Filling the Call Number Field in a New Copy Record.) If you edit a call number in a saved bib or copy record with a call number field connection, the connection prompts Horizon to ask if you also want to change the call numbers in any attached copy and item records.

Horizon attaches an item record to a bib record either directly or through a copy record. Copy records attach directly to bib records. Here are examples of the attachment hierarchies:

The connection made when your system administrator defines relationships between records lets you edit all related call numbers only from the top of the hierarchy down. This means that when you make changes to the call number in a bib record, Horizon asks if you want to make the same change in the attached copy and item records. If you make changes to the call number in a copy record, Horizon asks if you want to make the same change in the attached item records. However, Horizon cannot apply changes you make in an item or copy record to a bib record, or from an item record to a copy record. If you want to do this, you must edit the records manually.

 


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