• | Searching for the title. To check in any issue, you must first search for and display the issue’s title in Serials Checkin. You can search in staff searching for a serials title and send it to Serials Checkin. (For information about searching in staff searching for titles and sending them to Serials, see Searching for a Title to Use in Serials .) |
• | Choosing the media type. If you receive a serials title in more than one media type, such as a magazine and CD‑ROM, you choose the media type that you are checking in. |
• | Verifying or editing the enumeration of the issue. You can verify or edit the enumeration of the issue that you are checking in if it appears incorrect. |
• | Entering the number of copies. You specify the number of copies of the issue that you are checking in. |
• | Specifying or activating special handling procedures. Serial copy record or records for this title may be configured for special handling procedures such as printing a workslip or a routing slip. Special handling procedures occur automatically, or you can manually activate them. |
Under most circumstances, you should be able to check in expected issues by clicking CKI on the Issue List window, but in some circumstances you may need to edit the issue before you check it in:
If this happens |
Do this |
Actual issues continue to differ from predicted issues. |
Set up a new prediction. (For instructions, see Setting Up Basic Prediction .) |
No issues appear in the Issue List window. |
Click Predict in the Issues window. |
More copies of an issue arrive than are expected. |
Create a new copy record for each additional issue before checking it in. (For instructions, see Creating or Editing a Copy Record.) |
Fewer copies of an issue arrive than are expected. |
Check in the number in hand and leave the rest pending. |
1 | Search for the serials title you want and send it to Serials Checkin, if necessary. |
Horizon displays the Issues window.
2 | If Serials does not display the issue that you want to check in, click Predict and Horizon displays the next expected issue. |
If this is a serial copy record without a prediction pattern, Horizon displays this message:
3 | Click OK. |
You need to create an issue for this title in order to check in any issues. (For more information, see Checking In Issues without Prediction Patterns.)
4 | If the issue’s enumeration or chronology does not match that of the issue in hand, edit the issue. (For instructions on editing an issue, see Editing an Issue.) |
5 | Highlight the issue that you want to check in. |
Note: You can select only one issue at a time from the list.
6 | Click CKI. |
Horizon opens the Checkin Issue dialog box with the pending number of copies entered in the field:
You can verify or change the number of physical copies that you are checking in and flag that the copies are damaged, if necessary.
Note: You can enter less than the number expected, but you cannot enter a number greater than the number of copies expected. If you want to check in more copies than are expected, you need to return to Serials Control and create an additional copy record for each additional issue. (For more information, see Creating or Editing a Copy Record.) You can then return and check in the additional copies of the issue.
7 | Click OK & Next. |
Serials checks in the issues. If automatic checkin functions have been set for any of the issues’ copy records, Horizon opens the Serials Checkin window under the following circumstances:
• | Automatic item creation when barcode entry has been flagged |
• | Routing has been set up |
• | A special handling note or workslip note has been set up |
(For more information, see Performing Special Handling .)
If route slip, workslip, or label printing has been set, Horizon opens the print dialog box.
8 | Print the route slip, workslip, or label. |
Serials prints the necessary information and re‑opens the Search window where you can check in the next title.
Serials re‑opens the Search window on your screen where you can check in the next title.
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