Linking One or More Authority Records to One or More Bib Records

You can link one authority to one bib, many authorities to one bib, many bibs to one authority, or many authorities to many bibs.

Linking multiple records to multiple records can become complex. Make sure you understand what you are linking before you complete this task.

To link one or more authority records to one or more bib records

1 Open the bib records to which you want to attach authority records.
2 Open the authority records that you want to attach to the bib records.
3 Choose Marc, Link Record, or click the Link icon ( ) in the toolbar

Horizon opens the Link Record dialog box with all the open records displayed in both columns:

4 Do one of these options:

To do this

Do this

Link one bib to one authority

1 Mark Single/Multiple.
2 Highlight the bib record you want to link from in the From Records column.
3 Highlight the authority record you want to link to in the To Records column.

Link one bib to multiple authorities

1 Mark Single/Multiple.
2 In the From Records column, highlight the bib record number from which you want to link.
3 In the To Records column, highlight the authority record numbers to which you want to link.

Note: When you mark Single/Multiple, Horizon lets you highlight multiple records in only one column.

Link one authority to multiple bibs

1 Mark Single/Multiple.
2 Highlight the bib record numbers you want to link from in the From Records column.
3 Highlight the authority record number you want to link to in the To Records column.

Note: When you mark Single/Multiple, Horizon lets you highlight multiple records in only one column.

Link multiple authorities to multiple bibs

1 Mark Multiple/Multiple.
2 Highlight the bib record numbers you want to link from in the From Records column.
3 Highlight the authority record numbers you want to link to in the To Records column.

Note: When you mark Multiple/Multiple, you can highlight multiple records in both columns.

5 Click Link.

If a tag can attach in more than one area (for example, the tag can attach as either a tag 651 or 691), Horizon opens the Resolve Link dialog box:

Note: If more than one linking record can have a tag attach in more than one area, Horizon displays the number of the record whose tag attachment you need to consider in the Resolve Link title bar.

6 If necessary, double-click the tag that you want to use as the authority tag designation.

Note: If a tag that you are trying to attach already exists in the bib record as a nonrepeatable tag, Horizon does not attach the tag. Instead, Horizon displays a message that explains why the tag cannot be attached.

7 Make sure that one of the bib records is the active window.
8 Save the bib record.

Horizon inserts the new authority tags in their correct numeric order into the active bib record. You can cut and paste the new tags to move them to a position that you prefer, depending on how your tag action is set. (For instructions, see Cutting, Copying, Pasting, and Deleting Information in a MARC Record.)

9 Activate and save each remaining bib record.

 


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