This window displays the lines included on the statement. Since there are no lines for nontitle invoices, nontitle credit memos, and nontitle refunds, this window is not available for these statement types.
Vendor
Displays the vendor the statement is for. This is a display-only field. If the wrong vendor was entered, click Header to display the Edit Statement Header window. Then click Vendor to search for the correct vendor.
Displays the statement’s header type. (For more information, see Statement Types.)
Amount
The total statement amount you entered in the statement header. This is a display-only field. If you need to change the amount, click Header to display the Edit Statement Header window. Then enter the new amount in the Amount field.
Note: If the amount is not in the base currency, Horizon displays the different currency code in parentheses to the right of the price.
The amount of the statement that is on order (in the currency used by your accounting agency). This amount is also referred to as the encumbered amount. It represents funds that have been committed, but not actually spent against the budgets. Funds are spent against the budgets at the time you specify in the Spent Event field on the PO header. If the Spent Event is set to “Invoice,” this field will always be 0.00. This is a display-only field.
Note: If you entered a Vendor Discount on the Edit PO Line window, Horizon reflects the discounted amount in the On Order amount. (For more information on entering a discount percentage on a PO line, see Edit PO Line Window. For more information about entering a discount percentage for a vendor or vendor contract/account, see the “Vendors” section of the
The total amount that has been invoiced, including extra charges. If the vendor uses a foreign currency, this amount is shown in the foreign currency. When you are finished recording the statement, this amount should be the same as the statement amount (shown in the Amount field). If the statement is for a credit or refund, this amount is shown as a negative number. This is a display-only field.
Note: This total includes amounts that have not been spent, if any. In some cases, you may have amounts that have been invoiced, but not “spent.” This occurs if the Spent Event field on the PO header is set to Receipt and Invoice and one or more items on the line have been invoiced but not received.
Total amount of extra charges entered on the statement. If the vendor uses a foreign currency, this amount is shown in the foreign currency. You enter extra charges in the Extra Charges group in the statement header.
The total amount that has been spent (in the currency used by your accounting agency). This amount includes extra charges.
Note: Funds are spent for a PO line at the time you specify on the PO header (at order, receipt, or invoice and receipt).
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