After you create a list or group of items, you can delete the entire list. You can also select items on the list to delete. You may be able to choose from these options:
• | What should happen to the bib record if the item record you delete is the last item record attached to the bib record. |
• | Whether to create an output file. Here is the data format of the output file: |
Section of File |
Position |
Description |
Header (22 characters) |
1 through 4 |
Library Identification Code, left justified, blank filled |
5 through 22 |
Number of records contained in the file, right justified, zero filled |
|
Record (22 characters) This section repeats for each item record deleted |
1 through 11 |
Item Barcode, left justified |
12 through 21 |
ISBN, left justified, blank filled with any punctuation stripped |
|
22 |
Discard Flag (uppercase N) |
• | If you create an output file, the code that identifies your library in that file. |
• | Whether to save information about the deleted records in Horizon. |
The batch delete process lets you delete items linked to copy records. However, even if you have chosen to delete bib records if the item record represents the last copy of the title in your library, Horizon does not delete the bib record if a copy record is still linked to the bib.
You cannot delete item records with these database connections:
• | A status of “O” (checked out) |
• | Referenced in the recall table |
• | Referenced on an item-specific request |
• | Referenced on a request pull list |
• | On reserve |
Horizon asks you to verify the deletion if you try to delete item records that are on a pending order, or that have these statuses:
• | L (lost) |
• | C (claimed returned) |
• | H (being held) |
To delete a batch of items
1 | Create a list or a group of the item records that you want to delete. (For instructions, see Creating a List of Item Records to Delete.) |
2 | Choose the items in the list that you want to delete. |
If you want to highlight the entire list, choose Edit, Select All.
3 | Click Delete. |
Horizon opens the Batch Item Delete Options dialog box:
4 | If you want to, you can edit these fields: |
5 | When you are satisfied with the settings in the Batch Item Delete Options window, click OK. |
Note: Clicking Cancel ends the entire delete process, not just the choice of options.
6 | If you are creating an output file, Horizon asks for the name of the file. You can do one of these options: |
• | Enter a new filename. |
• | Overwrite an existing file. |
• | Append the new information to an existing file. |
Note: You cannot append new information to an existing file that has a different library identification code.
Horizon does these things:
• | Displays a message if you have selected item records that cannot be deleted, or that need approval before deletion. |
• | Deletes the appropriate item records and completes the options you specified. |
• | Displays a message containing the number of item records that were deleted. |
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