Edit Renewal Category Exceptions

Renew To Category

The budget to charge for the line item. If you want to pay for the line item using more than one budget, leave this field blank and click Bdgt Split in the PO line window to enter the budgets you want use. To view information about the budget, such as its on-order and spent amounts, click Codes. Then click Edit in the Code Lookup window.

Enter the code of the budget you want to charge for the line item, or click Codes to choose the budget from a list. Be sure to specify the correct year when entering the code or choosing it from a list. When entering the code, you must enter the budget category code followed by a period and the budget year you want (for example, “bper.2002”). If no fiscal year is specified for the budget category, enter the category code followed by a period, but no year (for example, “arthist.”).

Note: If necessary, you can change the budget at any time, unless a voucher has been printed for the PO line. (If a voucher has been created, you must void the voucher before you can change the budget.) You can change the budget even after the line has been ordered, received, and invoiced. Horizon unencumbers or unexpends the old budget and encumbers or expends the new budget as appropriate.

Note: When you enter the budget, Horizon warns you if the budget is frozen or closed. Depending on your security, you may be able to override this warning and use the budget anyway.

Note: When you save the PO line, Horizon warns you if the order will exceed the budget’s on-order or spent limit. Depending on your security, you may be able to override this warning and use the budget anyway.

 


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