Checking In Additional Copies of an Issue

When Serials predicts issues, it predicts as many copies as it does copy records of the same media type. (For example, if you subscribe to three magazine copies of a title and have three copy records set up for the subscriptions, Serials will expect three copies of each issue.)

If you increase the number of subscriptions to a title, you must create a copy record for each additional subscription before you can check in the additional copies. Once you create the copy records, you can check in additional copy issues.

When you check in additional copy issues, Horizon adds copy issues for the same title and media type, but only for the checkin locations for which you have authorized access. This way staff from other locations cannot recreate copy issues that you have deleted from your location.

Also when you check in additional copy issues, you can choose to add issues for specific copies.

Effects

Horizon creates new copy issues for the copy or copies you choose.

Constraints

You can add copy issues only for the checkin locations for which you have authorized access.

To check in additional copies of an issue

1 Search for the serials title you want and send it to Serials Checkin, if necessary.

Horizon displays the Issues window.

Note: If you have just added the additional copy records to Serials, the number pending will not match the actual number that you receive.

2 Highlight the issue you want to add and click Issue Detail.
3 Choose Issues, Add Copy Issues.

If you have more than one copy that qualifies for adding an issue, Horizon displays a list of copies for you to choose from.

4 If necessary, choose the copy for which you want to add the issue.

Horizon updates the number of issues pending to include the number of newly created and expected copy issues.

If no copy records have been created for the additional copies of the issue, this message appears:

5 If no copy records have been created for the additional copies of the issue, quit the checkin procedure and create the necessary copy records in Serials Control before checking in the issues.
6 Continue normal checkin procedures.

 


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