Confirming a Reservation Using E-mail

You can use e-mail to confirm a reservation for a particular media item. In order to send an e-mail confirmation, you must have previously set up your Media Scheduling computer to use e-mail confirmation. For instructions, see “Preparing for E-mail Confirmation optional” on page 2-28.

You must also have an e-mail program installed on your Media Scheduling computer that will act as a MAPI server to send e-mail. Most e-mail programs Microsoft Outlook and Outlook Express, Eudora, and so forth are already configured to perform this function.

To confirm a reservation using e-mail

1 Search for the borrower record for the reservation you want to confirm.

For instructions, see Searching for a Borrower Record

2 Highlight the reservation you want to confirm.

To select multiple reservations, hold down the CTRL key while clicking multiple reservations.

3 Click Confirm.

Media Scheduling displays the Email Confirmation window:

4 Enter the recipient’s e-mail address in the Email Address field.

If you have added the e-mail address to the borrower record previously, the e-mail address is automatically displayed in the Email Address field.

5 If you want to, change the default information in the Subject or Message fields.
6 Do one of these options:
To confirm all the current reservations for the borrower, mark All.
To confirm a selected reservation for the borrower, mark Selected.
7 Click OK.

Horizon sends the e-mail confirmations.

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