Changing a Budget’s Status

You can change the status of a budget. The status determines whether funds can be encumbered or expended against the budget. Here are explanations for each status:

Open. This status means the budget is available for both new and existing orders. It lets users order and record invoice items against the budget up to the limits you enter in the On Order Limit and Spent Limit fields.
Frozen. This status means the budget is available for outstanding orders, but not new orders. (Funds can be expended, but not encumbered against the budget.) This status lets users record invoices for existing orders against the budget up to the limit defined in the Spent Limit field. However, it warns users when creating new orders against the budget (or when performing any other function that will encumber funds against the budget). Users can override this warning only if their security settings allow it. Frozen budgets do not appear in Code Lookup windows; however, users can enter them on PO lines and statements if they know the budget code.
Closed. This status means the budget is no longer available. Funds cannot be expended or encumbered against the budget. If users try to perform an action that will encumber or expend funds against the budget, Horizon warns them. Users can override this warning only if their security settings allow it. Closed budgets do not appear in Code Lookup windows; however, users can enter them on PO lines and statements if they know the budget code.

To change a budget’s status

1 Start the Find Budget process.

The default location of this process is the Acquisitions\Budget folder on the navigation bar.

Horizon displays the Compound Search window.

2 Highlight the index you want and enter a search term in the Search for field.

To display a list of all your budgets, highlight the Budget index and enter an asterisk ( * ) in the Search for field.

3 Click OK.

Horizon displays a list of budgets that match your search criteria.

4 Highlight the budget you want and click Edit to display the Edit Budget window.
5 Mark the status you want to assign to the budget in the Status field.
6 Save your changes.

 


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