Adding Information in an Authority Field

To add information in an authority field

1 Do one of these options:
Open a static or dynamic non‑MARC bib record workform. (For instructions, see Opening a Static or Dynamic Workform.)
Open an existing non‑MARC bib record. (For instructions, see Finding and Opening an Existing Bib Record.)
Open an existing MARC bib record and convert it to non‑MARC form. (For instructions, see Converting MARC and Non‑MARC Records.)
2 Click Add next to the authority field to which you want to add information.

Horizon opens an Add Authority dialog box.

3 Click Search.

Horizon displays the Search window.

4 Search for the authority you want to add.

Note: To conduct an authority search, you need to use authority search indexes, such as Subject Keyword, Author Keyword, Author Alphabetical, Subject Alphabetical, or Series Alphabetical.

5 Do one of these options:

If the authority record exists

If the authority record does not exist

1 Highlight the authority record.
2 Press F10 or choose Edit, Send to.
3 Highlight the name of your non-MARC bib record.

Horizon asks if you want to attach the authority to the bib record.

4 Click Yes.

Horizon attaches the authority record.

1 Click Cancel or OK to close the search.
2 In the new bib record, click Add next to the Author field.

Horizon opens an Add Authority dialog box.

3 Click New Authority.
4 Horizon opens an Auth new window.
5 Enter the new authority information.

Note: For authors, enter the last name first. (For example, enter “Hawking, Stephen” instead of “Stephen Hawking.”)

6 Save your changes.

Horizon returns to the non‑MARC bib record and displays the authority information.

6 Make any other changes that you want to make to the bib record.
7 Save your changes.

 


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